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K ING C OUNTY S HERIFF S O FFICE POLICE SERVICES PARTNERSHIP PROGRAM S UE R AHR, S HERIFF N OVEMBER 2011.

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Presentation on theme: "K ING C OUNTY S HERIFF S O FFICE POLICE SERVICES PARTNERSHIP PROGRAM S UE R AHR, S HERIFF N OVEMBER 2011."— Presentation transcript:

1 K ING C OUNTY S HERIFF S O FFICE POLICE SERVICES PARTNERSHIP PROGRAM S UE R AHR, S HERIFF N OVEMBER 2011

2 Why are we talking about police partnerships? COST - Cant sustain 18,000 separate police departments in this country Wasting scarce tax dollars creating and maintaining redundant infrastructures, services Cant keep doing less under the current service delivery model EFFECTIVENESS - Can more effectively catch bad guys Communication and coordination of investigations improve Money saved by eliminating redundancies can be invested in new technology, training, etc…

3 Good Public Policy We are the stewards of tax dollars We can achieve an optimum balance of local control and cost savings from economies of scale Frees up tax dollars for other public benefit

4 Average Cost of Police Services per Capita Comparing Contracts with other Cities Average Cost of Police Services per Capita Comparing Contracts with other Cities Demonstrating Economy of Scale

5 What is a Police Service Partnership?

6 Police Service Partnership A Police Service Partnership is an agreement between the Sheriffs Office and an incorporated city (or other entity) for the provision of a specific set of police services, as agreed to by the customer. (Contract Policing)

7 The Sheriff has jurisdiction throughout the county, both in incorporated and unincorporated areas The Sheriff provides both regional and local service The Sheriff is elected by residents in both the incorporated and unincorporated jurisdictions in the county Why the Sheriff?

8 Regional vs. Local Services REGIONAL SERVICES (Provided on a countywide basis using regional tax dollars) Air Support Bomb Disposal Homicide Investigations AFIS Child Find Civil Warrants Criminal Warrants Court Security Dignitary Protection Search and Rescue Sex Offender Registration *Regional due to mandate or funding, provided at no additional charge LOCAL SERVICES (Provided to specific jurisdictions using local tax dollars) Patrol Crime Prevention Investigations SWAT Team K9 Marine Unit Hostage Negotiation Fire Investigations E911 / Communications Major Accident Response Specialty programs *Entity having primary jurisdiction bears the cost of providing these services

9 First contract: City of North Bend, 1973 Two primary factors led to the increase in current customer base 1990 Growth Management Act - annexation requirements Sheriffs Office desire to survive Some cities contracted initially as a short-term placeholder after incorporation but found it a cost-effective way to provide comprehensive, quality police services Key considerations – Local Control, Identity, Cost Containment Today, 45 partner contracts account for more than half of KCSO revenues and employees. The History

10 Where we are today Today, KCSO provides full-service police departments to 12 cities in King County, and many other entities. Unincorporated Area (green) Incorporated area, Contract Partners (blue) Incorporated area, Non-Contract (white)

11 12 Municipal Contracts Beaux Arts Village Burien Covington Kenmore Maple Valley Newcastle North Bend Sammamish SeaTac Shoreline Skykomish Woodinville Who we serve today

12 Transit Police Departments King County Metro Transit Sound Transit KC Airport Police & Fire Fighters Tribal Police Department Muckleshoot Indian Reservation Specialty and Seasonal Service Contracts School Resource Officers Marine Unit & Dive operations Forest Service (Baker/Snoqualmie) patrols KC Housing Authority residence patrols Fire Investigation services Who we serve today

13 Basics & Benefits

14 How We Build a Police Partnership

15 The city chief is selected by the partner city; is responsible for the operations; reports directly to the city manger The city determines staffing level, services and police priorities. The partner city selects uniforms and vehicles with unique city markings Local Control & Identity

16 The police are accountable to city officials and citizens. City chiefs and police officers are part of the community : Community events News distribution & communication Block and business watches Service organizations Liaison with schools Council meetings Local Accountability

17 Partnership benefits Contract provides a complete police department Locally dedicated officers All support services and equipment Complete personnel management, legal services, investigative support (photo lab, evidence management, etc…) Quartermaster, fleet, radio communication, etc… Access to specialized services Computer forensics, accident reconstruction, SWAT, media relations, etc…

18 Partnership benefits (cont.) Avoid infrastructure start-up costs Share in economies of scale Cost per employee goes down as number of employees goes up Key in very expensive facility investments (communications center, gun range) Liability Employees assigned to cities are indemnified by the county Single Inter-local Agreement individual invoices based on service selections Cross-dispatching cuts staffing needs (key cost saver!)

19 Cross-Dispatching Deputies/Officers on the same radio frequency routinely cross jurisdictional lines to provide back-up This allows for a lower staffing level by both jurisdictions – each can staff for average call load, rather than the exceptions Example of mutual advantage: Two small neighboring cities, on different radio frequencies, will have to staff 2 officers per shift to ensure safe back-up (4 officers per shift between the 2 cities) Two small neighboring cities, on the same radio frequency, can each staff only 1 officer per shift and still ensure safe back-up (2 officers per shift between the 2 cities )

20 Kenmore Police Department Police Chief Cliff Sether Dedicated ServicesShared Services City Chief 11 Deputies 1 Detective Patrol supervision Investigations Clerical Support Communications Hostage Negotiation Major Accident Investigation Major Crimes Investigation Special Assault Investigation Marine Patrol TAC-30/SWAT Adm. oversight Total 2011 employees = 18.80

21 Woodinville Police Department Police Chief Sydney Jackson Dedicated ServicesShared Services City Chief Admin/Patrol Sergeant 7 Officers School Resource Officer 1 Detective Patrol supervision Investigations Clerical Support Communications Hostage Negotiation Major Accident Investigation Major Crimes Investigation Special Assault Investigation TAC-30/SWAT Adm. oversight Total 2010 employees = 15.65

22 Police Chief Dan Pingrey Dedicated ServicesShared Services City Chief Operations Captain 6 Patrol Sergeants 1 Admin Sergeant 1 Detective Sergeant 1 Street Crimes Sergeant 29 Patrol/Traffic Officers 1 School Resource Officer 4 Detectives 4 Street Crimes Detectives 1 Community Service Officer 2 Administrative Staff Communications Hostage Negotiations Major Crimes Investigation Special Assault Investigation TAC-30 / SWAT Adm. oversight Total 2010 employees = 68.28 Shoreline Police Department

23 Police Chief Nate Elledge Dedicated ServicesShared Services City Chief 2 Patrol & Admin Sergeants 1 Detective Sergeant 13 Patrol Officers 3 Detectives 2 School Resource Officers Patrol supervision Clerical support Communications Hostage Negotiation Major Accident Investigation Major Crimes Investigation Special Assault Investigation Marine Patrol TAC-30/SWAT Adm. oversight Total 2010 employees = 28.98 Sammamish Police Department

24 Show Me The Money! How do we calculate costs? What does that mean for the city, the county, the taxpayer?

25 25 Overview of the City Contract Current Inter-Local Agreement signed in 2000 Cities negotiated as a group The current agreement is being rolled over annually Developed w/ Executive, Council, Sheriff, participating cities Cities have identical contract terms Cities participate in three groups, meet every other month: Oversight Committee: City managers Review policy issues, brief their city councils on the contract Finance Team: Finance directors Reviews all cost-related issues, reports to Oversight semi-annually. City Chiefs Group: Operational and staffing related issues

26 26 Contract Fundamentals County may not profit or give away services (Accountancy Act – RCW 43.09.210) Structured for mutual advantage Average cost rather than marginal cost Contract entities should control the levels of service and priorities for their police

27 27 Basic Contract Structure Service Package Cities purchase a package of services including a specific number of FTEs of identified rank and specialty along with mandatory and optional support services. The services provided are divided into two categories: (1) Precinct/City Services and (2) Support Services. The contract has three defined models Flex – all services are shared (all deputies in green uniforms) Shared Supervision – cities select a mix of dedicated and shared services (some deputies in green, some in blue) City – all precinct level services provided by staff dedicated to the city; central support and specialty units are provided as a shared service (all deputies in blue)

28 28 Cost Model Fundamentals The unit cost for an officer includes all tools for the job. Salary, benefits & retirement, overtime, special or duty pays Insurance, uniforms, equipment, vehicle, radio Support services and administration (see box) Items excluded from the costs include: Regional county functions such as the Council Services that are regional or backed by other revenue The method of establishing unit costs does not change from year to year. Minor adjustments may be made to central rate pass through costs upon analysis Support Services Included: Accounting/Payroll Computer Resources Evidence and Supply Internal Investigations Personnel Services Contracting Support Crime Analysis Criminal Intelligence Legal Advisor Photo Lab Records Management Training Unit Polygraph Administration Support Services Included: Accounting/Payroll Computer Resources Evidence and Supply Internal Investigations Personnel Services Contracting Support Crime Analysis Criminal Intelligence Legal Advisor Photo Lab Records Management Training Unit Polygraph Administration

29 29 Dedicated: # FTEs * $182,205 = Charge Flex: # FTEs * $182,205* % DCFS = Charge (DCFS – dispatched calls for service) Reactive Patrol Sergeant Cost Page Example $7,652,617 ÷ 42 = $182,205

30 30 Flex/Shared: % DCFS * $8,590,614 = Charge – (DCFS – dispatched calls for service) Communications Center Cost Page Example

31 31 Exhibit B Example (invoice) - City of Kenmore

32 32 KCSO Contracts Budget Impacts For over 10 years, nearly all of our discretionary expenditure growth has been backed by offsetting revenues and additional FTEs for contract customers

33 33 Revenue makes up greater percentage of expenditures 13 -Year Cumulative Net Expend Growth $25.4M 58.5% 13-Year Cumulative Revenue Growth $52.9M 296%

34 34 Translates to a Relatively Low Cost Per Resident 2009

35 35 KCSO is a lean organization compared to both local and national averages Natl Average - 2.7 Per 1000

36 Lessons Learned – Keys to sustainability Trust Relationships Local control Identity Shared decision-making Transparency Cost Politics

37 Whats Next? Merger with an existing department All city police personnel, including Chief, become Sheriffs Office employees, staffing reductions through attrition Labor agreements will be negotiated Shared dispatching, records, evidence management Cross-Dispatching with independent cities Consolidate all police/fire dispatching Regional Teams (SWAT, K-9, Marine, officer involved shooting investigations)

38 What stands in the way? Politics Egos Labor unions Aversion to change

39 Questions ?


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