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1 Substance Abuse Prevention Program Request For Proposal CHP-49791 Kim Fornero, Bureau Chief November 1, 2 and 3, 2011 Chicago, Bloomington and Mt. Vernon.

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Presentation on theme: "1 Substance Abuse Prevention Program Request For Proposal CHP-49791 Kim Fornero, Bureau Chief November 1, 2 and 3, 2011 Chicago, Bloomington and Mt. Vernon."— Presentation transcript:

1 1 Substance Abuse Prevention Program Request For Proposal CHP Kim Fornero, Bureau Chief November 1, 2 and 3, 2011 Chicago, Bloomington and Mt. Vernon Sub-Grants B & C

2 2 Agenda 12:30 p.m. - 5:00 p.m. 12:30 p.m. - 5:00 p.m. –Overview of Sub-Grant B-Direct Service Grant –Overview of Sub-Grant C-Strategic Prevention Framework –Overview of proposal container information –Overview of proposal submittal process and deadlines –Tips for grant-writing –Q & As

3 3 FAQs All questions must be submitted on index cards. All questions must be submitted on index cards. –PLEASE PRINT AND INCLUDE Agency Name Agency Name Date Date Question(s) Question(s) Questions will be collected by designated DHS staff Questions will be collected by designated DHS staff

4 4 FAQs Question and responses provided at the Bidders Conferences are not considered valid and official. Question and responses provided at the Bidders Conferences are not considered valid and official. All questions and responses will be posted in writing, via a Frequently Asked Questions (FAQs) at All questions and answers posted in the FAQs on the DHS website are considered valid and official. All questions and responses will be posted in writing, via a Frequently Asked Questions (FAQs) at All questions and answers posted in the FAQs on the DHS website are considered valid and official.

5 5 Bidders Conference Objectives Gain an understanding of the four different SAPP Sub-Grants Gain an understanding of the four different SAPP Sub-Grants Provide clarification regarding the four Sub-Grants Provide clarification regarding the four Sub-Grants Increase your knowledge of the RFP application process Increase your knowledge of the RFP application process

6 6 Substance Abuse Prevention Program - Future Direction Based on recommendations that emerged from a site visit from SAMHSA, the Department will identify communities based on: –Presence of youth substance issue supported by objective data –Alignment with the States established goals and objectives –Demonstrated working partnership with local multi-sector coalition

7 7 New SAPP System The Department is introducing a new four-pronged SAPP system comprised of: The Department is introducing a new four-pronged SAPP system comprised of: –Sub-Grant A- Local Capacity Building –Sub-Grant B-Direct Service –Sub-Grant C-Strategic Prevention Framework –Sub-Grant D-State Capacity Building

8 8 New SAPP System The coordination and collaboration of the new four sub-grants will: The coordination and collaboration of the new four sub-grants will: –Acknowledge varying levels of community capacity or readiness to provide services –Acknowledge the diverse issues and availability of providers in the communities –Sustain the workforce by reducing staff turnover and creating opportunities for upward mobility

9 9 New SAPP System The coordination and collaboration of the new four sub-grants will: The coordination and collaboration of the new four sub-grants will: –Establish clear performance standards, expectations and accountability –Use evidence-based substance abuse prevention approaches –Support strategic planning process

10 10 New SAPP System A total of 14.6 million will be awarded per state fiscal year (except FY12) for all SAPP across all four Sub-Grants A total of 14.6 million will be awarded per state fiscal year (except FY12) for all SAPP across all four Sub-Grants Contract may be awarded up to 2.5 years Contract may be awarded up to 2.5 years

11 11 Sub-Grant B Direct Service (DS) Grant

12 12 Sub-Grant B: Direct Service Grant Goal Goal –To increase the availability of high- quality prevention services that have the greatest potential to impact factors that contribute to alcohol, tobacco and other drug (ATOD) consumption and consequences of year olds

13 13 Sub-Grant B: Direct Service Grant The maximum award per Direct Service grantee is not to exceed $70,000 per FTE and related expenses The maximum award per Direct Service grantee is not to exceed $70,000 per FTE and related expenses –If applicant proposes to deliver a communication campaign, additional resources may be available for implementation. Applicant may request additional funding

14 14 Sub-Grant B: Direct Service Grant Designed for community service areas of no smaller than 20,000 to no longer than 175,000 total residents Designed for community service areas of no smaller than 20,000 to no longer than 175,000 total residents

15 15 Sub-Grant B: Direct Service Grant Services to be Performed Delivery of Direct Services Targeting Individuals and Families - Required Delivery of Direct Services Targeting Individuals and Families - Required Create or Enhance a Coalition and Conducting First Three Steps of the Strategic Prevention Framework - Required Create or Enhance a Coalition and Conducting First Three Steps of the Strategic Prevention Framework - Required Optional Activities Optional Activities –Recruitment of schools for participation in the 2012 and 2014 Illinois Youth Survey (IYS) implementation –Supplemental activities

16 16 Sub-Grant B: Direct Service Grant Applicant delivering direct services targeting individuals and families must deliver one or more of the core Direct Service approaches Applicant delivering direct services targeting individuals and families must deliver one or more of the core Direct Service approaches –Youth Prevention Education –Parent/Family Education –Mentoring –Communication Campaigns

17 17 Sub-Grant B: Direct Service Grant Youth Prevention Education Goal Goal –To increase prevention-related drug knowledge and resistance skills, ultimately enhancing protective factors and reversing or reducing risk factors.

18 18 Sub-Grant B: Direct Service Grant Effective program components: Effective program components: –Social skill development –Peer and media pressure resistance –Anti-drug attitudes and norms –Effective self management skills

19 19 Sub-Grant B: Direct Service Grant Applicants may elect to use one or more curricula Applicants may elect to use one or more curricula –Evidence-based curricula approved for use by IDHS –Based on standards that have been established by the IDHS for YPE programs

20 20 Sub-Grant B: Direct Service Grant See Attachment 6 for Evidence- based curricula approved by IDHS See Attachment 6 for Evidence- based curricula approved by IDHS A detailed description of the YPE standards can be located on pages 37 & 38 of the SAPP RFP A detailed description of the YPE standards can be located on pages 37 & 38 of the SAPP RFP –Applicants must adhere to all of these standards

21 21 Sub-Grant B: Direct Service Grant Parent/Family Education

22 22 Sub-Grant B: Direct Service Grant Parent/family education programs are designed to: Parent/family education programs are designed to: –Enhance parental engagement –Equip parents and families with the information, skills and parenting strategies to communicate and interact with their children in ways that promote healthy lifestyle choices

23 23 Sub-Grant B: Direct Service Grant Applicants may elect to implement either: Applicants may elect to implement either: –A Department-approved parent and/or family education curriculum See Attachment 6 for Evidence-based curricula approved by IDHS See Attachment 6 for Evidence-based curricula approved by IDHS –Standards-based parent and/or family education curriculum A detailed description of the parent/family education standards are located on page 39 of the SAPP RFP. A detailed description of the parent/family education standards are located on page 39 of the SAPP RFP. Applicants must adhere to all of these standards Applicants must adhere to all of these standards

24 24 Sub-Grant B: Direct Service Grant Mentoring

25 25 Sub-Grant B: Direct Service Grant Goal Goal –To provide youth with the opportunities and resources for health development and rational life decision making

26 26 Sub-Grant B: Direct Service Grant Mentoring is a structured one-on-one relationship between an adult (18 years of age or older) and a young person that focuses on the need of the mentored participant Mentoring is a structured one-on-one relationship between an adult (18 years of age or older) and a young person that focuses on the need of the mentored participant

27 27 Sub-Grant B: Direct Service Grant A mentoring relationship should: A mentoring relationship should: –Foster care and support –Encourage individuals to develop to their fullest potential –Be voluntary

28 28 Sub-Grant B: Direct Service Grant Mentoring standards for the Planning and Implementation stages are located on pages 40 & 41 of the SAPP RFP Mentoring standards for the Planning and Implementation stages are located on pages 40 & 41 of the SAPP RFP

29 29 Sub-Grant B: Direct Service Grant Communication Campaigns

30 30 Sub-Grant B: Direct Service Grant Communication campaigns that are developed to address ATOD issues a purposeful promotional strategy to change: Communication campaigns that are developed to address ATOD issues a purposeful promotional strategy to change: –Knowledge –Attitudes –Behavior

31 31 Sub-Grant B: Direct Service Grant Social Norms marketing is an approach to communication campaigns that uses various media channels to correct the misperceptions by promoting factually substantiated norms in the target population. Social Norms marketing is an approach to communication campaigns that uses various media channels to correct the misperceptions by promoting factually substantiated norms in the target population.

32 32 Sub-Grant B: Direct Service Grant Detailed description of the Planning and Implementation standards for Communication Campaigns are located on pages 42 & 43 of the SAPP RFP. Detailed description of the Planning and Implementation standards for Communication Campaigns are located on pages 42 & 43 of the SAPP RFP.

33 33 Sub-Grant B: Direct Service Grant Local Coalition

34 34 Sub-Grant B: Direct Service Grant Grantees must create and/or enhance an existing local coalition and conduct a local needs assessment in order to develop a local strategic plan addressing alcohol, tobacco or other drugs Grantees must create and/or enhance an existing local coalition and conduct a local needs assessment in order to develop a local strategic plan addressing alcohol, tobacco or other drugs

35 35 Sub-Grant B: Direct Service Grant Optional Activities Optional Activities –Recruitment of schools in the 2012 and 2014 IYS administration –Supplemental activities

36 36 Sub-Grant B: Direct Service Grant Proposal Content Executive Summary Executive Summary Agency Qualifications/Organizational Capacity Agency Qualifications/Organizational Capacity Service Area Service Area Needs Statement Needs Statement Description of Program/Services Description of Program/Services Agency Evaluation and Reporting Agency Evaluation and Reporting Budget and Budget Narrative Budget and Budget Narrative

37 37 Sub-Grant B: Direct Service Grant Executive Summary – Not Scored (1 page maximum) Executive Summary – Not Scored (1 page maximum) –Name of Applicant Agency –Type of grant applied for –Description of the targeted service area(s); total number of residents; total number of school-aged youth 11-18; total number of schools; and total number of institutions of higher education (if applicable) –Type of direct service(s) proposed –Projected number of recipients served, if applicable –Total amount of funds requested

38 38 Sub-Grant B: Direct Service Grant Agency Qualifications/Organizational Capacity - 25 points (5 pages maximum) Agency Qualifications/Organizational Capacity - 25 points (5 pages maximum) –Brief description of all of the services provided by your agency –Description of your agencys current programs and activities relevant to the services described in Sub-Grant of RFP –Describe how your agency is rooted in geographic areayou propose to serve –Description of linguistic and cultural competence of the organization and as it relates to the provision of existing services –Provide evidence of your agencys cultural competence to serve the service area. Describe how participants receive effective, understandable and respectful services, provided in the participants preferred language and in a manner sensitive to cultural beliefs and practices

39 39 Sub-Grant B: Direct Service Grant Agency Qualifications/Organizational Capacity – Contd Agency Qualifications/Organizational Capacity – Contd –Description of existing linkages with community resources and services, particularly with organizations addressing substance abuse treatment, mental health treatment and other human services not provided by the applicant agency. Include plan to establish those linkages, if linkages do not currently exist. –Any additional information that the applicant feels might be relevant to a reviewer in determining the agencys ability to carry out a quality program –Organizational chart of the applicant organization (local program site) showing where the program and its staff will be placed should be included as Appendix C – DS: Organizational Chart. If sub-contractors will be used, include the relationship with those organizations in the chart.

40 40 Sub-Grant B: Direct Service Grant Agency Qualifications/Organizational Capacity – Contd Agency Qualifications/Organizational Capacity – Contd –Evidence that the program director is qualified on the basis of education and experience to direct the program. Present the resumé of the person who will direct this program as an attachment labeled Appendix D – DS: Resumé/Job Description of Project Director. If that individual has not yet been hired, present the agency directors job description as an attachment labeled Appendix D – DS: Resumé/Job Description of Project Director. –Describe strategies used to recruit and retain diverse personnel that are representative of the proposed service area

41 41 Sub-Grant B: Direct Service Grant Agency Qualifications/Organizational Capacity – Contd Agency Qualifications/Organizational Capacity – Contd –Resumés (or job descriptions, if vacant) for all employee positions (key staff) who will be funded with this grant, and an indication of the percent of time those employees will spend in this program. Include the resumés and/or job descriptions of key staff in Appendix E – DS: Resumés/Job Descriptions – Key Staff. –Describe your procedure for conducting and maintaining background checks.

42 42 Sub-Grant B: Direct Service Grant Agency Qualifications/Organizational Capacity – Contd Agency Qualifications/Organizational Capacity – Contd –Past Performance (only completed by SAPP Comprehensive Grant Program funded during the last two fiscal years) Provide FY09 and FY10 report information: 4 th quarter On Track hours and the discrepancy between the number of hours projected and actual number delivered Provide FY09 and FY10 report information: 4 th quarter On Track hours and the discrepancy between the number of hours projected and actual number delivered Program Performance Analysis (PPA) results for all programs rated Program Performance Analysis (PPA) results for all programs rated –If your agency did not receive a PPA report, indicate this information in your response

43 43 Sub-Grant B: Direct Service Grant Service Area – Not Scored (3 pages maximum) Service Area – Not Scored (3 pages maximum) –Geographic boundaries –Type –Setting –Indicate whether your agency owns or rents physical space in the geographic area and if so, the length of time your agency has occupied it. Indicate the mileage and travel time between your agencys office and the furthest community you intend to serve. The applicants agency must be within 75 miles and/or no more than 1.5 hours of travel time of the proposed service area to be served. If applicable, indicate if your agency has multiple locations. If not, indicate Not Applicable. –Any unique characteristics of the community/ies or populations you propose to serve, if applicable (i.e. diversity such as age groups, culture, religion, sexual orientation, etc.).

44 44 Sub-Grant B: Direct Service Grant Needs Statement – 25 points (5 pages maximum) Needs Statement – 25 points (5 pages maximum) –For your targeted geographic area, provide data for each indicator listed below and also include the data source and the year the data represents. –Provide for each county, municipality or Chicago Community Area, if you propose to serve multiple areas. If you propose to serve multiple areas, also provide the total (combined) numbers for the following indicators: Total number of residents Total number of residents Race/ethnicity of residents Race/ethnicity of residents Total number of school-aged youth ages and percentage of students relative to the total number of residents Total number of school-aged youth ages and percentage of students relative to the total number of residents Race/ethnicity of school-aged youth by school (must be provided for public schools) Race/ethnicity of school-aged youth by school (must be provided for public schools) Include relevant data to document whether youth population is underserved. A population is underserved when there are insufficient services and resources to meet the level of need or risk in the community. Include relevant data to document whether youth population is underserved. A population is underserved when there are insufficient services and resources to meet the level of need or risk in the community.

45 45 Sub-Grant B: Direct Service Grant Needs Statement – Contd Needs Statement – Contd –Use template to prepare a table with information as indicated regarding schools in your target geographic area(s). –Must include all public and private schools serving 5-12 th grade students –Identify information sources used for Low Income, Mobility Rate and Enrollment by Grade –Note: For private schools, no information is required for Low Income or Mobility Rate.

46 46 Sub-Grant B: Direct Service Grant Contents of Form/Table –School Name –School Type (Public or Private) –Community –Percent Low Income and Source (public schools only) –Mobility Rate and Source (public schools only) –Enrollment by Grade Level and Source –Total Enrollment: Grades 5-12

47 47 Sub-Grant B: Direct Service Grant Needs Statement – Contd Needs Statement – Contd –Provide following information about the geographic area, if available. For each indicator, provide the data source and the year the data represents. Use most recent data available and the data that best represent your geographic area. Self reported survey results must have been compiled within the past four years (2006). Critical incidents involving alcohol, tobacco and/or other drugs Critical incidents involving alcohol, tobacco and/or other drugs Youth substance abuse use data/trends compared against state rates Youth substance abuse use data/trends compared against state rates Data related to school settings (i.e. alcohol, tobacco or other drug related school expulsions suspensions) Data related to school settings (i.e. alcohol, tobacco or other drug related school expulsions suspensions)

48 48 Sub-Grant B: Direct Service Grant Description of Programs/Services – 35 points (20 pages maximum)

49 49 Sub-Grant B: Direct Service Grant Youth Prevention Education Youth Prevention Education Applicants must submit: Applicants must submit: –Detailed description of the approved YPE or standards-based curriculum you intend to use Indicate whether you will be using a standards-based or Department-approved curriculum and the population served by each curriculum (universal or selected) Indicate whether you will be using a standards-based or Department-approved curriculum and the population served by each curriculum (universal or selected) Provide a rationale for the selection of the curriculum (e.g. suitable for the population, mobility rates, etc.) Provide a rationale for the selection of the curriculum (e.g. suitable for the population, mobility rates, etc.) Provide a plan for unanticipated implementation issues (e.g. snow days) Provide a plan for unanticipated implementation issues (e.g. snow days) –If you proposed Department-approved curriculum, provide rationale for any anticipated adaptations to the original curriculum. Adaptations that would significantly reduce exposure to or content of tested program will result in lower score. Adaptations that would significantly reduce exposure to or content of tested program will result in lower score. Indicate no planned adaptations if no proposed adaptations will be made Indicate no planned adaptations if no proposed adaptations will be made

50 50 Sub-Grant B: Direct Service Grant Youth Prevention Education – Contd Youth Prevention Education – Contd –If proposing a standards-based curriculum, describe how your curriculum addresses each standard (see pages 37 & 38) –Include a copy of your agency and a copy of the curriculum in Appendix F – DS: Agencys standards-based curriculum – Youth Prevention Education

51 51 Sub-Grant B: Direct Service Grant Youth Prevention Education – Contd Youth Prevention Education – Contd Use YPE Education Implementation Table (pg. 50) If the school mobility rate in any of your proposed delivery school exceeds 25%, describe how you will ensure youth will received the number of core and booster sessions prescribed by the curriculum If the school mobility rate in any of your proposed delivery school exceeds 25%, describe how you will ensure youth will received the number of core and booster sessions prescribed by the curriculum

52 52 Sub-Grant B: Direct Service Grant Youth Prevention Education – Contd Youth Prevention Education – Contd Submit Letters of Commitment if services are to be delivered in a school or community-based setting On the School or Agencys letterhead and signed by a community-based agencys Executive Director or school administrator/official, must include the following content: On the School or Agencys letterhead and signed by a community-based agencys Executive Director or school administrator/official, must include the following content: –Acknowledge their commitment to support your agencys delivery of the proposed YPE curriculum, core and booster sessions to be administered in future years –Name of the curriculum –Grade level(s) targeted for the core sessions –The number of sessions in the core curriculum –The length of the sessions, in minutes –The number of classes, by grade level All Letters of Commitment – Youth Prevention Education should be presented in Appendix G – DS: Letters of Commitment – Youth Prevention Education

53 53 Sub-Grant B: Direct Service Grant Parent/Family Education Parent/Family Education Applicants must submit: Applicants must submit: –Detailed description of the Department-approved parent/family education curriculum or standards-based curriculum intended to use Indicate name and type of curriculum (standards-based or Department-approved) Indicate name and type of curriculum (standards-based or Department-approved) If proposing Department-approved curriculum, provide a rationale any anticipated adaptations. Include information regarding additions, deletions or revisions. If proposing Department-approved curriculum, provide a rationale any anticipated adaptations. Include information regarding additions, deletions or revisions. Adaptations that would significantly reduce exposure to or content of tested program will result in lower score. Adaptations that would significantly reduce exposure to or content of tested program will result in lower score. Indicate no planned adaptations if no proposed adaptations will be made Indicate no planned adaptations if no proposed adaptations will be made

54 54 Sub-Grant B: Direct Service Grant Parent/Family Education – Contd Parent/Family Education – Contd –If proposing a standards-based curriculum, indicate whether the curriculum is developed or will be developed. Describe how your curriculum addresses each standard (see page 39) –Include a copy of your agency and a copy of the curriculum in Appendix H – DS: Agencys standards-based curriculum – Parent/Family Education

55 55 Sub-Grant B: Direct Service Grant Parent/Family Education – Contd Parent/Family Education – Contd –Use the Parent/Family Education Table Site Site Groups to be Served and Number per Group Groups to be Served and Number per Group Number of Sessions Number of Sessions Session Length (minutes) Session Length (minutes) Session Frequency Session Frequency –Develop a written recruitment and retention plan that identifies and addresses barriers to program participation

56 56 Sub-Grant B: Direct Service Grant Parent/Family Education – Contd Parent/Family Education – Contd –Submit Letters of Commitment of services that will be provided in community-based sites –On agencys letterhead, need to include the following content: Acknowledge their commitment to support your agencys delivery of the proposed parent/family curriculum Acknowledge their commitment to support your agencys delivery of the proposed parent/family curriculum Name of the curriculum Name of the curriculum Population (universal only) Population (universal only) The number of sessions in the curriculum The number of sessions in the curriculum The length of the session (in minutes) The length of the session (in minutes) All Letters of Commitment – Parent/Family Education should be presented in Appendix I – DS: Letters of Commitment – Parent/Family Education

57 57 Sub-Grant B: Direct Service Grant Mentoring Mentoring Applicants must submit: Applicants must submit: –Detailed narrative description of the Mentoring program including: Determination if program will be initiated at the Planning or Implementation Phase and basis for that decision Determination if program will be initiated at the Planning or Implementation Phase and basis for that decision Setting: school, community-based or both Setting: school, community-based or both Grade levels of youth to be served Grade levels of youth to be served Number of youth to be served (mentored) per fiscal year Number of youth to be served (mentored) per fiscal year For the phase selected (Planning or Implementation), description how your agency will address the established standard in that phases. For the phase selected (Planning or Implementation), description how your agency will address the established standard in that phases. –If you propose to begin in the Implementation phase, describe how your agency has already addressed each of the Planning phase standards

58 58 Sub-Grant B: Direct Service Grant Mentoring – Contd Mentoring – Contd Letters of Commitment if proposing services in a school and or community- based site. Letters of Commitment if proposing services in a school and or community- based site. –On the agencys letterhead, Letters of Commitment should include: –Acknowledgement of their commitment to support your agencys delivery of a mentoring program –Statement that they have read the Mentoring standards and adhere to any standard they may be responsible for All Letter of Commitment – Mentoring should be presented in Appendix J – DS: Letters of Commitment - Mentoring

59 59 Sub-Grant B: Direct Service Grant Communication Campaigns Communication Campaigns Applicants must submit: Applicants must submit: –Detailed narrative description of the communication campaign you intend to implement. Specify whether your campaign will be a general communication campaign or social norms campaign and the basis for that decision Specify whether your campaign will be a general communication campaign or social norms campaign and the basis for that decision –Identification of target population

60 60 Sub-Grant B: Direct Service Grant Communication Campaigns – Contd Communication Campaigns – Contd Department standards (see pg ) Department standards (see pg ) State if you will initiate at the Planning or Implementation Phase and basis for that decision State if you will initiate at the Planning or Implementation Phase and basis for that decision Describe how each standard will be addressed Describe how each standard will be addressed –If you propose to begin in the Implementation phase, describe how your agency has already addressed each of the Planning phase standards Baseline data must be less than two years old during Planning or Implementation and should be cited in your program narrative Baseline data must be less than two years old during Planning or Implementation and should be cited in your program narrative

61 61 Sub-Grant B: Direct Service Grant Communication Campaigns – Contd Communication Campaigns – Contd Letters of Commitment from each school Letters of Commitment from each school At minimum, the letter, on the schools letterhead, needs to include: At minimum, the letter, on the schools letterhead, needs to include: –Acknowledge their commitment to support your agencys delivery of a communication campaign –Willingness to collect data –Willingness to promote the messages developed

62 62 Sub-Grant B: Direct Service Grant Communication Campaigns – Contd Communication Campaigns – Contd Present information in table format (see template for Communication Campaign Planning and Implementation Table) Present information in table format (see template for Communication Campaign Planning and Implementation Table) –School/Site –Grade or age levels –Type of campaign –Proposed phase to begin –Implementation frequency

63 63 Sub-Grant B: Direct Service Grant Communication Campaigns – Contd Communication Campaigns – Contd All Letters of Commitment – Communication Campaign should be presented in Appendix K – DS: Letters of Commitment – Communication Campaign All Letters of Commitment – Communication Campaign should be presented in Appendix K – DS: Letters of Commitment – Communication Campaign

64 64 Sub-Grant B: Direct Service Grant Create or Enhance a Local Coalition Create or Enhance a Local Coalition All applicants must: All applicants must: –Provide a detailed narrative about developing or enhancing a substance abuse prevention coalition in your community –Specify whether you will develop or enhance a coalition and the basis for that decision

65 65 Sub-Grant B: Direct Service Grant Create or Enhance a Local Coalition – Contd Create or Enhance a Local Coalition – Contd If you propose to enhance an existing coalition, provider the additional information: If you propose to enhance an existing coalition, provider the additional information: –Name of coalition –Total number of coalition members and the number of sectors on the coalition –List of coalition members (one person can only represent one sector) –A plan for recruiting missing coalition sectors –Month and year coalition was established –Mission and/or vision of the coalition –Organizational structure of the coalition, if applicable, identify the sub-committee and their purpose –Summary of coalition accomplishments to date

66 66 Sub-Grant B: Direct Service Grant Create or Enhance a Local Coalition – Contd Create or Enhance a Local Coalition – Contd If you propose to develop a new coalition, you must provide following information: If you propose to develop a new coalition, you must provide following information: –Specify the name, title and sector of the stakeholders and organizations interested in serving on your coalition –Nature of the relationship with your agency –Number of years the relationship has been in place Please note that the coalition may not be the agencys board of directors Please note that the coalition may not be the agencys board of directors

67 67 Sub-Grant B: Direct Service Grant Create or Enhance a Local Coalition –Contd Create or Enhance a Local Coalition –Contd All applicants must submit, signed dated Letters of Commitment from key stakeholder in the geographic area. All applicants must submit, signed dated Letters of Commitment from key stakeholder in the geographic area. Letters must be signed on the agencys letterhead, with the exception of parents, residents and youth who are not affiliated with an organization with following content: Letters must be signed on the agencys letterhead, with the exception of parents, residents and youth who are not affiliated with an organization with following content: –Commitment to participate on the coalition and develop its capacity –Statement of openness to engaging in strategic planning –Letters of Commitment should be presented in Appendix L – DS: Letters of Commitment - Coalition

68 68 Sub-Grant B: Direct Service Grant Optional Activities Optional Activities If you plan to implement any optional activities, provide a detailed narrative that includes: If you plan to implement any optional activities, provide a detailed narrative that includes: –Identify the type of service and how you intend to provide them

69 69 Sub-Grant B: Direct Service Grant Optional Activities – Contd Optional Activities – Contd –For non-school based supplemental services, identify and describe the service Identify the type of activity Identify the type of activity Number of sessions Number of sessions Length of sessions Length of sessions Number of weeks the program will operate Number of weeks the program will operate Age group to be served Age group to be served Projected number of youth to be served Projected number of youth to be served Settings where the services will be delivered Settings where the services will be delivered Identify any community partners that will assist, describe their role Identify any community partners that will assist, describe their role Identify how youth will be recruited and retained Identify how youth will be recruited and retained Identify how the services will be linguistically and culturally appropriate Identify how the services will be linguistically and culturally appropriate

70 70 Sub-Grant B: Direct Service Grant Optional Activities – Contd Optional Activities – Contd For IYS recruitment, list the schools with grades 6, 8, 10 and 12 in your service area and designate those that participated in the IYS in 2008 or 2010 For IYS recruitment, list the schools with grades 6, 8, 10 and 12 in your service area and designate those that participated in the IYS in 2008 or 2010 –Identify a plan to recruit additional schools in the area to participate in the 2012 administration of the IYS

71 71 Sub-Grant B: Direct Service Grant Total Number of Participants Served Total Number of Participants Served Present information in a table format (see Direct Service Grant Summary Table) Present information in a table format (see Direct Service Grant Summary Table) Present a summary for each of the proposed approaches Present a summary for each of the proposed approaches For Column 3, Part II, H3 – Service Area, to obtain information about the total number of youth in the geographic area For Column 3, Part II, H3 – Service Area, to obtain information about the total number of youth in the geographic area See page 57 See page 57

72 72 Sub-Grant B: Direct Service Grant Agency Evaluation and Reporting – 5 points (3 pages maximum) Agency Evaluation and Reporting – 5 points (3 pages maximum) –Describe the ways your agency organizes and maintains process data (i.e. rosters, satisfaction surveys, content logs) –Describe your capacity to summarize, report and use process data for program planning improvement, revision or elimination –Describe how you have shared information with community stakeholders, institutions and community representatives for planning and evaluation purposes

73 73 Sub-Grant B: Direct Service Grant Budget & Budget Narrative – 10 points (4 pages maximum for Budget Narrative) Budget & Budget Narrative should reflect 12 month time period Budget & Budget Narrative should reflect 12 month time period Complete Detailed Budget Financial Report Expanded Rows and Columns Updated 9/20/11 found on DHS website Complete Detailed Budget Financial Report Expanded Rows and Columns Updated 9/20/11 found on DHS website Provide a budget narrative which describes how appropriate resources and personnel have been allocated Provide a budget narrative which describes how appropriate resources and personnel have been allocated Provide calculations to demonstrate how you arrived at amounts Provide calculations to demonstrate how you arrived at amounts Budget narrative in a format of your choice Budget narrative in a format of your choice

74 74 Sub-Grant B: Direct Service Grant Budget & Budget Narrative – Contd Clearly identify one-time staff training and start-up Clearly identify one-time staff training and start-up Funds must be allocated for: Funds must be allocated for: –One required one-day orientation meeting –One new two-day new workers training –Six required training programs –Assume trainings will be held in central IL, over two-day period and project staff must attend Funds may be allocated for: –CADCA membership –CADCA Mid-Year Leadership and/or National Leadership Forum (at least one staff member and one coalition member) –Up to $10,000 for communication campaigns

75 75 Sub-Grant B: Direct Service Grant Budget & Budget Narrative – Contd Any sub-contractual agreements must be included in the budget and budget narrative and include the amount and nature of the work to be performed Any sub-contractual agreements must be included in the budget and budget narrative and include the amount and nature of the work to be performed No more that 15% of funds may be used for Optional Activities No more that 15% of funds may be used for Optional Activities

76 76 Sub-Grant B: Direct Service Grant Budget & Budget Narrative – Contd In budget narrative, present information in table format (see Direct Service Grant – Cost Per Participant – All Sites, page 60) In budget narrative, present information in table format (see Direct Service Grant – Cost Per Participant – All Sites, page 60) For Column 5, see your budget to obtain information for the amount of funds dedicated to each approach to calculate the percentage of funds dedicated For Column 5, see your budget to obtain information for the amount of funds dedicated to each approach to calculate the percentage of funds dedicated –Total devoted to each approach/total amount requested = percent of funds dedicated to the approach For Column 6, provide the cost per participant by approach For Column 6, provide the cost per participant by approach –Divide the # of youth or adults to be served by the total amount of funds dedicated to the approach

77 77 Sub-Grant B: Direct Service Grant Applicants will be evaluated on the following criteria: Applicants will be evaluated on the following criteria: Agency Qualification 25 pts Needs Statement 25 pts Description of Program/Services 35 pts Description of Program/Services 35 pts Evaluation 5 pts Budget 10 pts Total 100 pts

78 78 Sub-Grant B: Direct Service Grant Proposal Container and Format Requirements Entire application must be sequentially page numbered, beginning with cover letter. Entire application must be sequentially page numbered, beginning with cover letter. Hand-numbering is acceptable. Hand-numbering is acceptable. Appendices must be clearly separated with cover sheet for each appendix labeled with the appropriate appendix letter and name. Appendices must be clearly separated with cover sheet for each appendix labeled with the appropriate appendix letter and name.

79 79 Sub-Grant B: Direct Service Grant Proposal Container and Format Requirements Typed (printed) on 8.5 x 11 inch paper using 12 point type, 10 point type may be used within tables in black ink except on letterhead and stationary for letters of commitment Typed (printed) on 8.5 x 11 inch paper using 12 point type, 10 point type may be used within tables in black ink except on letterhead and stationary for letters of commitment Program narrative must be typed, single-spaced, on one side of page, with 1 inch margins on all sides Program narrative must be typed, single-spaced, on one side of page, with 1 inch margins on all sides Program narrative includes the following sections: Program narrative includes the following sections: –H2 – Agency Qualifications/Organizational Capacity –H3 – Service Area –H4 – Needs Statement –H5 – Description of Program/Services –H6 – Agency Evaluation and Reporting TOTAL page limitations for the program narrative: 36

80 80 Sub-Grant B: Direct Service DS Proposal Content Checklist Applicant Applicant Service Area Service Area Plan: ____ of ____ Plan: ____ of ____ Review page 98 – Proposal should contain the information in this order Review page 98 – Proposal should contain the information in this order

81 81 Questions and Answers

82 82 Sub-Grant C Strategic Prevention Framework (SPF)

83 83 Sub-Grant C: Strategic Prevention Framework Goal Goal –To reduce consumption of, consequences from and contributing factors to alcohol, tobacco, marijuana and prescription drug misuse/abuse among year olds in a targeted geographic community by following the Strategic Prevention Framework (SPF).

84 84 Sub-Grant C: Strategic Prevention Framework The SPF is a structured planning process that can be applied to prevention systems at both the state and local level The SPF is a structured planning process that can be applied to prevention systems at both the state and local level SPF process is an effective way for coalitions to address substance abuse issues within a community SPF process is an effective way for coalitions to address substance abuse issues within a community SPF provides structure for coalitions to identify most pressing substance abuse problems in their community SPF provides structure for coalitions to identify most pressing substance abuse problems in their community

85 85 Sub-Grant C: Strategic Prevention Framework SPF uses a data driven approach to understand the most pressing community issues SPF uses a data driven approach to understand the most pressing community issues –Who is affected most by the problems –Why the problems are happening (contributing factors or intervening variables) –What programs, practices and policies are most effective in addressing these problems and contributing factors

86 86 Sub-Grant C: Strategic Prevention Framework Strategic Prevention Framework - Five Step Process: Strategic Prevention Framework - Five Step Process: –Assessment –Capacity Building –Planning –Implementation –Evaluation Within each step, there is a focus on both cultural competence and sustainability

87 87 Sub-Grant C-Strategic Prevention Framework The goal is always community-level change in substance use consumption patterns and consequences. The goal is always community-level change in substance use consumption patterns and consequences.

88 88 Sub-Grant C: Strategic Prevention Framework Grants for SPF are allowed $75,000 for a Project Coordinator (FTE) and associated expenses. Grants for SPF are allowed $75,000 for a Project Coordinator (FTE) and associated expenses. Up to $75,000 for additional resources for implementation of evidence-based prevention services may be available in FY13. Up to $75,000 for additional resources for implementation of evidence-based prevention services may be available in FY13. No more than $150,000 will be awarded to any applicant. No more than $150,000 will be awarded to any applicant. Current Partnerships for Success grantees are not eligible for the SPF grant program in their PFS service area. Current Partnerships for Success grantees are not eligible for the SPF grant program in their PFS service area.

89 89 Sub-Grant C: Strategic Prevention Framework SPF grant will support universal and selected serving youth ages and their families, school and communities. SPF grant will support universal and selected serving youth ages and their families, school and communities. Service area must be no smaller the 20,000 and no larger than 175,000 total residents. Service area must be no smaller the 20,000 and no larger than 175,000 total residents. An applicant may submit multiple Sub- Grant C plans. An applicant may submit multiple Sub- Grant C plans. Each plan, must adhere to the requirements for Sub-Grant C including target population size. Each plan, must adhere to the requirements for Sub-Grant C including target population size.

90 90 Sub-Grant C: Strategic Prevention Framework Additional information regarding the SPF process can be located at: Additional information regarding the SPF process can be located at: aspx aspx

91 91 Sub-Grant C: Strategic Prevention Framework Grantees must: Grantees must: –Partner and work with a multi-sector coalition that has been in existence for at least 1 year –Submit present local self-report and other data to justify need –Implement evidence-based services using the SPF –Providers and their coalitions will be expected to start at the Assessment Phase Illinois Youth Survey or Core/National College Health Survey participation is required from at least 50% of the schools and/or students Illinois Youth Survey or Core/National College Health Survey participation is required from at least 50% of the schools and/or students

92 92 Sub-Grant C: Strategic Prevention Framework Eligible for a SPF grant, applicant must: Eligible for a SPF grant, applicant must: –Partner with an existing coalition that has been in existence for at least 12 months –Coalition must be comprised of at least 8 of the 12 sectors: Youth Youth Parents Parents Business Business Media Media School School Youth-serving Organization Youth-serving Organization Law enforcement Law enforcement Faith-based Organization Faith-based Organization Civic/Volunteer Groups Civic/Volunteer Groups Health care Health care Local government Local government Other organizations involved in reducing substance abuse Other organizations involved in reducing substance abuse

93 93 Sub-Grant C-Strategic Prevention Framework Important Information Important Information –Current Partnership for Success grantees are not eligible for the SPF grant. –Applicants for the SPF grant are not eligible to receive a Local Capacity Grant. –Applicant may submit multiple Sub- Grant C plans.

94 94 Sub-Grant C: Strategic Prevention Framework Proposal Content Executive Summary Executive Summary Agency Qualifications/Organizational Capacity Agency Qualifications/Organizational Capacity Service Area Service Area Needs Statement Needs Statement Description of Program/Services Description of Program/Services Agency Evaluation and Reporting Agency Evaluation and Reporting Budget and Budget Narrative Budget and Budget Narrative

95 95 Sub-Grant C: Strategic Prevention Framework Executive Summary – Not Scored (1 page maximum) Executive Summary – Not Scored (1 page maximum) –Name of Applicant Organization –Name of Coalition –Type of grant applied for –Service area include the county(s), municipality(s) and Chicago Community Area(s), the setting, total number of residents; total number of school-aged youth 11-20; total number of schools; total number of institutions of higher education (if applicable) –Total amount of funds requested

96 96 Sub-Grant C: Strategic Prevention Framework Agency Qualifications/Organizational Capacity - 25 points (5 pages maximum) Agency Qualifications/Organizational Capacity - 25 points (5 pages maximum) –Brief description of all of the services provided by your agency –Description of your agencys current programs and activities relevant to the services described in Sub-Grant of RFP –Describe how your agency is rooted in geographic areayou propose to serve –Description of linguistic and cultural competence of the organization and as it relates to the provision of existing services –Provide evidence of your agencys cultural competence to serve the service area. Describe how participants receive effective, understandable and respectful services, provided in the participants preferred language and in a manner sensitive to cultural beliefs and practices

97 97 Sub-Grant C: Strategic Prevention Framework Agency Qualifications/Organizational Capacity – Contd Agency Qualifications/Organizational Capacity – Contd –Description of existing linkages with community resources and services, particularly with organizations addressing substance abuse treatment, mental health treatment and other human services not provided by the applicant agency. Include plan to establish those linkages, if linkages do not currently exist. –Any additional information that the applicant feels might be relevant to a reviewer in determining the agencys ability to carry out a quality program –Organizational chart of the applicant organization (local program site) showing where the program and its staff will be placed should be included as Appendix C – SPF: Organizational Chart. If sub-contractors will be used, include the relationship with those organizations in the chart.

98 98 Sub-Grant C: Strategic Prevention Framework Agency Qualifications/Organizational Capacity – Contd Agency Qualifications/Organizational Capacity – Contd –Evidence that the program director is qualified on the basis of education and experience to direct the program. Present the resumé of the person who will direct this program as an attachment labeled Appendix D – SPF: Resumé/Job Description of Project Director. If that individual has not yet been hired, present the agency directors job description as an attachment labeled Appendix D – SPF: Resumé/Job Description of Project Director. –Describe strategies used to recruit and retain diverse personnel that are representative of the proposed service area

99 99 Sub-Grant C: Strategic Prevention Framework Agency Qualifications/Organizational Capacity – Contd Agency Qualifications/Organizational Capacity – Contd –Resumés (or job descriptions, if vacant) for all employee positions (key staff) who will be funded with this grant, and an indication of the percent of time those employees will spend in this program. Include the resumés and/or job descriptions of key staff in Appendix E – SPF: Resumés/Job Descriptions – Key Staff. –Describe your procedure for conducting and maintaining background checks.

100 100 Sub-Grant C: Strategic Prevention Framework Agency Qualifications/Organizational Capacity – Contd Agency Qualifications/Organizational Capacity – Contd –Past Performance (only completed by SAPP Comprehensive Grant Program funded during the last two fiscal years) Provide FY09 and FY10 report information: 4 th quarter On Track hours and the discrepancy between the number of hours projected and actual number delivered Provide FY09 and FY10 report information: 4 th quarter On Track hours and the discrepancy between the number of hours projected and actual number delivered Program Performance Analysis (PPA) results for all programs rated Program Performance Analysis (PPA) results for all programs rated –If your agency did not receive a PPA report, indicate this information in your response

101 101 Sub-Grant C: Strategic Prevention Framework Service Area – Not Scored (3 pages maximum) Service Area – Not Scored (3 pages maximum) –Geographic boundaries –Type –Setting –Indicate whether your agency owns or rents physical space in the geographic area and if so, the length of time your agency has occupied it. Indicate the mileage and travel time between your agencys office and the furthest community you intend to serve. The applicants agency must be within 75 miles and/or no more than 1.5 hours of travel time of the proposed service area to be served. If applicable, indicate if your agency has multiple locations. If not, indicate Not Applicable. –Any unique characteristics of the community/ies or populations you propose to serve, if applicable (i.e. diversity such as age groups, culture, religion, sexual orientation, etc.).

102 102 Sub-Grant C: Strategic Prevention Framework Needs Statement – 25 points (5 pages maximum) Needs Statement – 25 points (5 pages maximum) –For your targeted geographic area, provide data for each indicator listed below and also include the data source and the year the data represents. –Provide for each county, municipality or Chicago Community Area, if you propose to serve multiple areas. If you propose to serve multiple areas, also provide the total (combined) numbers for the following indicators: Total number of residents Total number of residents Race/ethnicity of residents Race/ethnicity of residents Total number of school-aged youth ages and percentage of students relative to the total number of residents Total number of school-aged youth ages and percentage of students relative to the total number of residents Race/ethnicity of school-aged youth by school (must be provided for public schools) Race/ethnicity of school-aged youth by school (must be provided for public schools) Include relevant data to document whether youth population is underserved. A population is underserved when there are insufficient services and resources to meet the level of need or risk in the community. Include relevant data to document whether youth population is underserved. A population is underserved when there are insufficient services and resources to meet the level of need or risk in the community. Socio-economic status Socio-economic status

103 103 Sub-Grant C: Strategic Prevention Framework Needs Statement – Contd Needs Statement – Contd –Use template to prepare a table with information as indicated regarding schools in your target geographic area(s). –Must include all public and private schools serving 5-12 th grade students –Identify the information sources used for the information in the table –Identify information sources used for Low Income, Mobility Rate and Enrollment by Grade –Note: For private schools, no information is required for Low Income or Mobility Rate.

104 104 Sub-Grant C: Strategic Prevention Framework Needs Statement – Contd Needs Statement – Contd School Demographic Table –School Name –School Type (Public or Private) –Community and County –Low Income and Source (public schools only) –Mobility Rate and Source (public schools only) –Enrollment by Grade Level for Grades 5-12 th only and Source –Total Enrollment across Grades 5-12 th

105 105 Sub-Grant C: Strategic Prevention Framework Needs Statement – Contd Needs Statement – Contd If you plan to target a college student population, provide the following information about the public and private institutions of higher education in your targeted area: If you plan to target a college student population, provide the following information about the public and private institutions of higher education in your targeted area: –Name of institution of higher education –Type of school –Characterize the school: commuter or campus –Total number of students under the age of 21 –Total number of students –Total number of institutions of higher education in your geographic area –Identify the source used to report information

106 106 Sub-Grant C: Strategic Prevention Framework Needs Statement – Contd Needs Statement – Contd –Provide following information about the geographic area, if available. For each indicator, provide the data source and the year the data represents. Use most recent data available and the data that best represent your geographic area. Self reported survey results must not be older than Youth substance abuse use data/trends compared against state rates Youth substance abuse use data/trends compared against state rates Youth substance abuse contributing factors (e.g. retail and social access indicators, norms, attitudes, parent communication, etc.) Youth substance abuse contributing factors (e.g. retail and social access indicators, norms, attitudes, parent communication, etc.) Data related to school settings (i.e. alcohol, tobacco or other drug related school expulsions suspensions) Data related to school settings (i.e. alcohol, tobacco or other drug related school expulsions suspensions) Data related to the community (i.e. number of alcohol related fatalities and deaths, number of zero tolerance violations, number of false identification violations, number of vendors that failed compliance checks, etc.) Data related to the community (i.e. number of alcohol related fatalities and deaths, number of zero tolerance violations, number of false identification violations, number of vendors that failed compliance checks, etc.)

107 107 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – 35 points (10 pages maximum) Description of Program/Services – 35 points (10 pages maximum) –Provide a narrative that includes the following information regarding your coalition and the geographic area selected by your agency in partnership with your coalition. –The coalition must address alcohol, tobacco or other drugs as an area of focus. –A coalition or a sub-committee may not be the agencys board of directors.

108 108 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – Contd Description of Program/Services – Contd –Name of the coalition –Total number of coalition members or the total number of sub-committee members –A list of the coalition members Name of the member Name of the member Organization the member represents Organization the member represents Sector Sector

109 109 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – Contd Description of Program/Services – Contd –Month and year coalition was established –Organizational structure, if applicable, identify the sub-committees and their purpose Identify the priority substance Identify the priority substance Provide a summary of the coalitions accomplishments to date. Describe the types of activities or work conducted by the coalition. Provide a summary of the coalitions accomplishments to date. Describe the types of activities or work conducted by the coalition. Provide information regarding readiness of the coalition to adopt work associated with the SPF Provide information regarding readiness of the coalition to adopt work associated with the SPF

110 110 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – Contd Description of Program/Services – Contd –See page 72 Assessment Assessment Capacity Building Capacity Building Planning Planning –Letter of Commitment is required from the chair of the coalition. If the chair is an employee of your agency, the Letter of Commitment must be signed by another member of the coalition, preferably a co-chair or member of the executive committee If the chair is an employee of your agency, the Letter of Commitment must be signed by another member of the coalition, preferably a co-chair or member of the executive committee Letter of Commitment – SPF Coalition should be presented in Appendix F – SPF: Letter of Commitment – SPF Coalition

111 111 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – Contd Description of Program/Services – Contd –Applicants must demonstrate local commitment to participating in IYS and/or the Core Survey (or National College Health Assessment Survey) data of Spring 2012 by submitting Letters of Commitment from participating institutions. –If your agency plans to serve youth in both age categories, you must present information for both School-aged Youth and College Students.

112 112 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – Contd Description of Program/Services – Contd –Applicants proposing to serve school-aged youth years of age must obtain Letter of Commitment from public and private schools in the target area serving 6 th, 8 th, 10 th and 12 th grades –Commitment from private schools is required only if the majority of youth in the target area (50% or over) attend private schools

113 113 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – Contd Description of Program/Services – Contd –Letter on schools letterhead and signed by school principal, should include: Name of the survey (IYS) Name of the survey (IYS) Year the survey will be administered Year the survey will be administered Grades housed in the building Grades housed in the building Stated commitment to administer the survey with grades housed in the building Stated commitment to administer the survey with grades housed in the building

114 114 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – Contd Description of Program/Services – Contd If you plan to proposing to serve college student population, aged years of age, must obtain Letters of Commitment from institutions of higher education in your targeted area. The letter, on the schools letterhead and signed by the representative from the institution, needs to include the following content: If you plan to proposing to serve college student population, aged years of age, must obtain Letters of Commitment from institutions of higher education in your targeted area. The letter, on the schools letterhead and signed by the representative from the institution, needs to include the following content: –Name of the survey –Year the survey will be administered –Stated commitment to administer the survey with the grades housed in the building All Letters of Commitment – IYS, Core/Assessment should be presented in Appendix G – SPF: Letters of Commitment – IYS, Core/Assessment

115 115 Sub-Grant C: Strategic Prevention Framework Description of Program/Services – Contd Description of Program/Services – Contd Calculating Participation Rate Calculating Participation Rate –Divide the number of schools that have provided letters of commitment to participate in the survey in 2012 by the total number of schools in your geographic area –SPF applicants must demonstrate commitment of 50% of the schools

116 116 Sub-Grant C: Strategic Prevention Framework Agency Evaluation and Reporting – 5 points (3 pages maximum) Agency Evaluation and Reporting – 5 points (3 pages maximum) –Describe the ways your agency organizes and maintains process data (i.e. rosters, satisfaction surveys, content logs) –Describe your capacity to summarize, report and use process data for program planning improvement, revision or elimination –Describe how you have shared information with community stakeholders, institutions and community representatives for planning and evaluation purposes

117 117 Sub-Grant C: Strategic Prevention Framework Budget & Budget Narrative – 10 points (4 pages maximum for Budget Narrative) Budget & Budget Narrative should reflect 12 month time period Budget & Budget Narrative should reflect 12 month time period Complete Detailed Budget Financial Report Expanded Rows and Columns Updated 9/20/11 found on DHS website Complete Detailed Budget Financial Report Expanded Rows and Columns Updated 9/20/11 found on DHS website Provide a budget narrative which describes how appropriate resources and personnel have been allocated Provide a budget narrative which describes how appropriate resources and personnel have been allocated Provide calculations to demonstrate how you arrived at amounts Provide calculations to demonstrate how you arrived at amounts Budget narrative in a format of your choice Budget narrative in a format of your choice

118 118 Sub-Grant C: Strategic Prevention Framework Budget & Budget Narrative – Contd Applicants budgets cannot exceed $75,000 Applicants budgets cannot exceed $75,000 Reasonable start-up allowed Reasonable start-up allowed Funds must be allocated for: Funds must be allocated for: –One required one-day orientation meeting –Six required training programs –Assume trainings will be held in central IL, over two-day period and project staff must attend –CADCA membership –CADCA Mid-Year Leadership and/or National Leadership Forum (at least one staff member and one coalition member) –If alcohol is a priority, applicant must attend National Enforcing Underage Drinking Laws National Conference (at least one staff member and one coalition member)

119 119 Sub-Grant C: Strategic Prevention Framework Applications will be evaluated on the following criteria: Applications will be evaluated on the following criteria: Agency Qualifications 25 pts Needs Statement 25 pts Description of Program/Services 35 pts Evaluation 5 pts Budget 10 pts Total 100 pts Bonus (Underage Drinking Focus) 5 pts

120 120 Sub-Grant C: Strategic Prevention Framework Proposal Container and Format Requirements Entire application must be sequentially page numbered, beginning with cover letter. Entire application must be sequentially page numbered, beginning with cover letter. Hand-numbering is acceptable. Hand-numbering is acceptable. Appendices must be clearly separated with cover sheet for each appendix labeled with the appropriate appendix letter and name. Appendices must be clearly separated with cover sheet for each appendix labeled with the appropriate appendix letter and name.

121 121 Sub-Grant C: Strategic Prevention Framework Proposal Container and Format Requirements Typed (printed) on 8.5 x 11 inch paper using 12 point type, 10 point type may be used within tables in black ink except on letterhead and stationary for letters of commitment Typed (printed) on 8.5 x 11 inch paper using 12 point type, 10 point type may be used within tables in black ink except on letterhead and stationary for letters of commitment Program narrative must be typed, single-spaced, on one side of page, with 1 inch margins on all sides Program narrative must be typed, single-spaced, on one side of page, with 1 inch margins on all sides Program narrative includes the following sections: Program narrative includes the following sections: –H2 – Agency Qualifications/Organizational Capacity –H3 – Service Area –H4 – Needs Statement –H5 – Description of Program/Services –H6 – Agency Evaluation and Reporting TOTAL page limitations for the program narrative: 26

122 122 Sub-Grant C: Strategic Prevention Framework SPF Proposal Content Checklist Applicant Applicant Service Area Service Area Plan: ____ of ____ Plan: ____ of ____ Review page 99 – Proposal should contain the information in this order Review page 99 – Proposal should contain the information in this order

123 123 Important RFP Information RFP may be viewed and/or downloaded at RFP may be viewed and/or downloaded at ?item= ?item=57432

124 124 Important RFP Information The final deadline to submit any written questions regarding the SAPP RFP is 12:00 p.m. on November 14, The final deadline to submit any written questions regarding the SAPP RFP is 12:00 p.m. on November 14, Please submit all questions in writing, via to Please submit all questions in writing, via to

125 125 Important RFP Information Proposals must be received no later than 1:00 p.m. on November 18, Proposals must be received no later than 1:00 p.m. on November 18, Must submit 1 original and 5 copies of the proposal. Must submit 1 original and 5 copies of the proposal. The Department will not accept applications submitted by , disk or by fax. The Department will not accept applications submitted by , disk or by fax. Late proposals will not be considered and will automatically be disqualified. Late proposals will not be considered and will automatically be disqualified.

126 126 Important RFP Information Mail completed proposals to: Mail completed proposals to: –Illinois Department of Human Services Bureau of Community Based and Primary Prevention 401 S. Clinton, 4 th Floor Chicago, Il Attention: Kimberly Fornero/SAPP Procurement #CHP 49791

127 127 Grant Writing Tips Be clear and succinct. Reviewers are not interested in jargon, acronyms, boilerplate, rhetoric, or exaggeration. They are interested in learning precisely what you intend to do, and how your project responds to the criteria presented. Be clear and succinct. Reviewers are not interested in jargon, acronyms, boilerplate, rhetoric, or exaggeration. They are interested in learning precisely what you intend to do, and how your project responds to the criteria presented. Use clear headers. The narrative is single- spaced and a large amount of text. To assure completeness and ease of review, follow guidance regarding the use of headings under H. Proposal Content in each sub-grant. Use clear headers. The narrative is single- spaced and a large amount of text. To assure completeness and ease of review, follow guidance regarding the use of headings under H. Proposal Content in each sub-grant.

128 128 Grant Writing Tips Answer all questions and submit information requested in appendices and attachments. The RFP contains a number of items: narratives, forms that need to be completed and lots of attachments. Be sure to respond to all information requested. Be sure to label the appendices in accordance with guidance and include other required forms and attachments. Answer all questions and submit information requested in appendices and attachments. The RFP contains a number of items: narratives, forms that need to be completed and lots of attachments. Be sure to respond to all information requested. Be sure to label the appendices in accordance with guidance and include other required forms and attachments. Dont make assumptions. Even if you have received funding from the Department/Division in the past, do not assume your reviewers know anything about you or your program. Dont make assumptions. Even if you have received funding from the Department/Division in the past, do not assume your reviewers know anything about you or your program. Use one or two impartial proofreader(s). Before you submit your proposal, let someone who is completely unfamiliar with your project read the RFP and then read and critique your proposal. Find someone else in your agency that will check your proposal to ensure it meets all of the specifications in regards to Proposal Container and Format Requirements and Proposal Content Checklists. Use one or two impartial proofreader(s). Before you submit your proposal, let someone who is completely unfamiliar with your project read the RFP and then read and critique your proposal. Find someone else in your agency that will check your proposal to ensure it meets all of the specifications in regards to Proposal Container and Format Requirements and Proposal Content Checklists.

129 129 Questions and Answers


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