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Request for Proposals (RFP) Vendor Conference Date:September 18, 2002 Time:1:00 P.M. Location: Agency Training Room Illinois EPA 1021 North Grand Avenue.

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Presentation on theme: "Request for Proposals (RFP) Vendor Conference Date:September 18, 2002 Time:1:00 P.M. Location: Agency Training Room Illinois EPA 1021 North Grand Avenue."— Presentation transcript:

1 Request for Proposals (RFP) Vendor Conference Date:September 18, 2002 Time:1:00 P.M. Location: Agency Training Room Illinois EPA 1021 North Grand Avenue East Springfield, Illinois

2 Agenda Welcome Welcome Brief overview of RFP Brief overview of RFP Questions from participants Questions from participants > Q uestions will be taken on 4 x 6 cards > All questions and answers will be published and added as an addendum to published and added as an addendum to the RFP on the website along with this the RFP on the website along with this presentation presentation

3 Bid Submittal Must be received by: October 22, 2002, 2:00 p.m. local time October 22, 2002, 2:00 p.m. local time 1 Signed original – and – 6 copies 1 Signed original – and – 6 copies Submit price in a separate sealed envelope in the offer container Submit price in a separate sealed envelope in the offer container

4 Bid Evaluation / Award 200 point possible 200 point possible > 150 for the responsiveness portion > 50 for the price portion Price portion to be based on the 2 watersheds on page 5 of the RFP ( does not mean these are the watersheds for which TMDLs will be developed ) Price portion to be based on the 2 watersheds on page 5 of the RFP ( does not mean these are the watersheds for which TMDLs will be developed ) 2 or 3 consultants will be selected and awarded contracts 2 or 3 consultants will be selected and awarded contracts

5 Term of the least 2 years with an option to be renewed for a 3 rd least 2 years with an option to be renewed for a 3 rd year Work (stages) may be assigned at any time during the contract period via contract amendments Work (stages) may be assigned at any time during the contract period via contract amendments Cost proposals for contract amendments will be firm-fixed Cost proposals for contract amendments will be firm-fixed There will not be another RFP for 3 years There will not be another RFP for 3 years

6 Stage 1 Data Analysis, Watershed Characterization, Methodology Selection Data Analysis, Watershed Characterization, Methodology Selection -Description of the watershed -Collection/Analysis of all readily available data, -Identification of methodologies/procedures/models -Describes data adequacy for credible TMDL -Identifies what additional data to be collected -Hold 1 public meeting

7 Stage 2 Data Collection Data Collection -The Agency will evaluate the Stage 1 final report and attempt to collect additional data as needed and attempt to collect additional data as needed -This could be done one of two ways: * The Agency will collect the data * The Agency will arrange for collection of the data by contract amendment > data collected by anyone other than the > data collected by anyone other than the Agency will only be conducted Agency will only be conducted following approval of a QAPP following approval of a QAPP

8 Stage 3 Model Calibration, TMDL Scenarios, Implementation Plan Model Calibration, TMDL Scenarios, Implementation Plan -Develop TMDLs utilizing information from Stages 1 & 2 1 & 2 -Develop/Evaluate several allocation scenarios -Develop an implementation plan -Hold 1 public meeting, 1 public hearing

9 All Stages Require Continuous consultation with the Agency Continuous consultation with the Agency Quarterly electronic status reports Quarterly electronic status reports Interim and Final Reports Interim and Final Reports

10 TMDL Stage Assignment Any stage may be assigned to any of the 2 or 3 consultants under contract at any time Any stage may be assigned to any of the 2 or 3 consultants under contract at any time Therefore, any consultant bidding must have the ability to carry out all 3 stages defined in the RFP Therefore, any consultant bidding must have the ability to carry out all 3 stages defined in the RFP Anyone bidding must have the capability to develop TMDLs for both urban and rural watersheds Anyone bidding must have the capability to develop TMDLs for both urban and rural watersheds

11 Rate Sheet Will be used for developing project costs for contract amendments Will be used for developing project costs for contract amendments Agency reserves the right to negotiate rates Agency reserves the right to negotiate rates > reserve the right to reject the proposal in total if a fair and reasonable rate cannot total if a fair and reasonable rate cannot be negotiated be negotiated

12 Watershed Pricing / Compensation Sheet Will be used to determine the pricing portion of the bid Will be used to determine the pricing portion of the bid A separate sheet must be completed for each watershed identified on page 5 A separate sheet must be completed for each watershed identified on page 5 Rates used on Watershed Pricing / Compensation Sheet must match those on the Rate Sheet Rates used on Watershed Pricing / Compensation Sheet must match those on the Rate Sheet

13 Questions??? Questions??? Questions???


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