1. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 1 Proposal of GUIDELINES for -Observations from editing Yearbook 2014 - Synchronisation with CERN guidelines

2. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 2 GUIDELINES ~ RULES: FORMAT and CONTENT COMPILER & EDITOR and CONTRIBUTORS * Content Page * Events pages * Nodes description * Representatives description * Figures * Photos * Abbreviations * Lower/Upper cases * Names of Institutes * Copyrights COHERENCE in format and content PROOF-READING to avoid mistakes PROFESSIONAL IMAGE is important

3. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 3 ABBREVIATIONS LOWER/UPPER CASE CERN GUIDELINES - Unified style for the terms, fields, positions, etc… Examples: strategic management plan, Finance, Budget, HR, IT/non-scientific computing, Procurement, In-Kind Contributions, Negotiations and Contract Management, Legal Services, safety/quality/security, logistics/office management, Innovation management, business development, technology marketing, … Nuclear Physics and Astrophysics, particle physics, atomic physics, life and environmental physics, theoretical physics, nuclear techniques, Advanced Communication Systems, … - Capitals only when necessary ? http://service-translation-dsutm.web.cern.ch/service-translation-dsutm/en/Guide/CERN%20TM%20English%20language%20style%20guide.pdf

4. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 4 TEMPLATE/LAY-OUT Fonts, sizes of titles of different degrees, … CONTENT PAGE Dots between titles and page numbersUpcoming events

5. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 5 EVENTS TEMPLATE: * Page set-up (same for all events!) * LOGOS allways down,…

6. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 6 EVENTS FACTFILES: Coherent + comparable CONTENT: - look for the certain concrete outcomes - follow-up reporting after few weeks/months...

7. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 7 NODES DESCRIPTION TEMPLATE: * Page set-up (same for all events!) * Logos, pictures, name of institute… Title of image + copyrights! Logo right! Name of institute on left (even if also in logo!) Picture sometimes missing! Country sometimes missing! CONTENT: - Infos about their concrete field of expertise (sometimes vague...) - Infos on scientific topics: * HEP, PP, astrophysics, nuclear physics * TT - Resource fact sheet (# of researchers, PhD students, institutes,…) - When they joined HEPTech... (how long are they active, who is new member, who is early staged and advanced node?) Flag?

8. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 8 REPRESENTATIVES DESCRIPTION GUIDELINES for CONTRIBUTORS: * PHOTOS – CERN photograph * EMAIL ADDRESSES- coherent (first letters in capital or not, always different) - Professional or private? (BOTH!) * POSITION (sometimes missing) * TEXT: * 1 column, alignment, … - coherent, unified format! - style: 3rd person full phrases, not only points -length -content: type of information – education sometimes missing

9. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 9 FIGURES LEGENDS - readable! - coherent - same font (big enough!) PHOTOS/PICTURES Good quality/resolution/brightness COPYRIGHTS

10. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 10 COPYRIGHTS 1 st or last page of the publication: HEPTech High Energy Physics Technology Transfer Network Compiled by: ………..? Designed by: ………..? Edited by: …………? Contributions: from represented individuals Electronic version: indico.cern. …………………………..? @Copyright 2014, ? Publisher: ……..? Photos: Individual photos from represented individuals All photos by CERN except: Cover page: ……..? Illustrations (cover page, p.5,p.10,p.11.,p.23,p.27,p.31): ……..? p.10: ……..? p.13: IFIN-HH p.15: EPFL p.16: Demokritos p.17: ESS p.18: Technical University Vienna p.19: ELI Beamlines p.20: CTU Praque p.21: Sofia University p.22: Demokritos p.28, p.29: – Sofia University p.33: CEA p.39: CNRS p.43: Demokritos p.45: DESY p.47: ELI beamlines, Academy of Sciences, Praque p.49: EPFL p.51: ESS p.53: GSI p.55: IJS p.57: IFIN – HH p.61: Inovacentrum CTU p.65: LIP p.67: NTUA p.69: Sofia University p.73: STFC p.77: Weizmann Institute p.79: Wigner

11. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 11 NAMES OF INSTITUTES Coherent : “International University, Sofia" "Sofia University“ "Sofia University St. Kliment Ohridski" RECOMMENDATIONS THOROUGH PROOF-READING by editor EVERYBODY should CONTROL at least his /her OWN PROFILE Acronym in english or original? “CTU” instead of czech acronym “ČVUT” "NIS" is used instead of "SRC” TT office vs. legal entity which signed collaboration agreement? “ELI beamlines” (without “Czech Academia of Sciences”) “CNRS” yes and “IN2P3” not mentioned Introduce acronym in original language and continue using the english one. Specific to general ? General to specific ?

12. Steering Committee of HEPTech, 28 th of October 2014, CERN Barbora Gulejová 11 THANK YOU