Presentation on theme: "Title I/LAP Spring Workshop"— Presentation transcript:
1 Title I/LAP Spring Workshop Office of Superintendent ofPublic Instruction2009
2 Allowable CostsOMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, Codified in2 CFR Section 225
3 PurposeProvides principles and standards for determining costs for federal awardsGrantsCost reimbursement contractsOther agreements with state and local governments and federally recognized Indian tribal governments
4 Attachment A Definitions Basic Guidelines Classification of Costs Factors affecting allowabilityReasonable costsAllocable costsApplicable creditsClassification of CostsDirect and Indirect Costs
5 Basic Guidelines—Allowability of Costs To be allowable a cost must:Be necessary and reasonable for proper and efficient performance and administration of federal awardsBe allocable to federal awardsBe authorized and not prohibitedConform to any limitations in the circularBe consistent and applied consistently (capital assets, direct vs. indirect cost, etc.)
6 Basic Guidelines—Allowability of Costs Allowable if:Follows generally accepted accounting principlesNot be used to meet cost sharing or matching of another federal awardIs net of all applicable creditsIs adequately documented
7 Basic Guidelines—Reasonable Costs Prudent Person TestOrdinary and necessary for operation or performance of federal awardFollows sound business practices; arms length bargaining; follows laws/regulations federal termsMarket price for comparable goods and servicesAdministered with prudenceNo significant deviations; consistent with non-federal
8 Basic Guidelines—Allocable Costs Benefits the programIndirect costs
10 AccountingAllowableCost to establish and maintain accounting and other information system
11 Advertising Allowable Recruitment of personnel Procurement of goods and servicesDisposal of surplus materials (unless reimbursed at standard rate)For specific purposes necessary to requirements of federal award
12 Public Relations Allowable Specifically required by federal award (only as direct cost)Communicate specific activities or accomplishments from performance of federal award to public or press (direct cost)Necessary to liaison with news media-limited to keeping public informed on federal notices, contracts, grant awards, financial matters
13 Public Relations Unallowable All other advertising and public relationsCosts of conventions, meetings or other eventsCosts of displays, demonstrations, exhibitsCosts of meeting rooms, hospitality suites, etc.Salaries and wages of employees engaged in setting up and displaying exhibits, making demonstrations, providing briefsPromotional items (models, gifts, souvenirs)Costs of advertising and PR designed to solely promote governmental unit
14 Advisory Councils Allowable As direct cost if authorized by federal awarding agencyAs indirect cost where allocable to federal awards
16 Audit Services Allowable If performed in accordance with Single Audit Act (and OMB Circular A-133).Percentage of costs charged to federal awards for single audit may not exceed percentage derived by diving federal funds expended by total funds expended by recipient during fiscal year.Exceed only if appropriate documentation of higher costsOther audit costs must be preapproved or part of indirect cost allocation plan or rate.
17 Electronic Data Processing AllowableBut see Equipment
18 Bad DebtsUnallowableUnless specifically provided for in federal program award regulations.
19 Bonding Costs Allowable Costs of bonding employees and officials if in accordance with sound business practice.
20 BudgetingAllowableCosts for development, preparation, presentation and execution of the budget.
21 CommunicationsAllowableCosts oftelephone,mail,messenger, etc.
22 Compensation for Personal Services AllowableIf follow time and effort requirements and documentation.Are reasonable for services rendered and conform to established policy of district consistently applied to both federal and non-federal employees.Hired in accordance with district rules and meets merit system or other federal requirements.
23 Contingencies Unallowable Allowable Contributions to contingency reserve for events which cannot be predicted.AllowableSelf-insurance reserve.Pension plan reserves.Post retirement health and other benefits computed with acceptable actuarial cost method.
24 Contributions and Donations UnallowableAll contributions and donations, including cash, property, and services by governmental units to others, regardless of recipient.
25 Defense and Prosecution of Criminal and Civil Proceedings and Claims UnallowableCosts incurred in defense of any civil or criminal fraud.Costs incurred by a contractor in connection with any criminal, civil or administrative proceedings commenced by the United States or a state.Legal expenses for prosecution of claims against the federal government.AllowableLegal expenses required to administer federal program.
26 Depreciation and Use Allowances AllowableUse one or the other, not both for asset class.Follow district policy and GAAP.UnallowableLand.Buildings or equipment purchased or donated by federal government or used as part of match.See Circular for additional guidance
27 Disbursing ServiceAllowableCost of disbursing funds.
28 Employee Morale, Health and Welfare Costs AllowableCosts of health, first-aid clinics and/or infirmaries, recreational facilities, employee counseling services, employee information publications, related expenses consistent with district policy.Income from any of these activities will be offset against expenses.
29 Entertainment Unallowable Costs of entertainment, including amusement, diversion and social activities and any costs directly associated with such costs.Examples: tickets to shows or sports events, meals, lodging, rentals, transportation, gratuities
30 Equipment and Capital Expenditures AllowableThrough depreciation or use allowances, ORCharged directly.Includes equipment, replacement equipment, other capital assets and improvements which materially increase the value or useful life of equipmentFederal agencies may waive or delegate approval.
31 Equipment and Capital Expenditures Equipment with acquisition cost of less then $5,000 are considered suppliesallowable as direct costsChange in capitalization levelMay continue to follow use or depreciation or amortize amount to be written off over period negotiated with cognizant agency (OSPI)Trade in for replacement equipment may be used to offset cost of new
32 Fines and Penalties Unallowable Unless incurred as a result of compliance with specific provisions of federal award or written instructions by awarding agency authorizing (rare).
33 Fundraising and Investment Management Costs UnallowableCosts of organized fund raising, including financial campaigns, solicitation of gifts and bequests, and similar expenses incurred to raise capital or obtain contributions.Costs of investment counsel and staff to enhance income from investments.AllowableCosts associated with pension, self-insurance or other funds which include federal participation.
34 Gains and Losses on Disposition of Depreciable Capital Assets Allowable in year they occur as credits or chargesLimited to difference between amount realized on property and undepreciated basis.UnallowableAmount depreciated, amortized, or use allowance.When property given in exchange as part of the price of similar item.Losses from failure to maintain insurance.
35 Gains and Losses on Disposition of Depreciable Capital Assets Substantial relocation of federal awards from a facility where federal participation to another facility prior to expiration of useful life requires federal approvalDoes not usually apply to ED grants
36 General Government Expenses UnallowableSalaries and expenses of chief executives (superintendent's office, principal’s office)Salaries and expenses of school boards whether incurred for purposes of legislation or executive directionCost of prosecutorial activities unless authorized by program regulations (rare)
37 Idle Facilities and Idle Capacity Unallowable unlessNecessary to meet fluctuations in workloadWere necessary when acquired (limit 1 year)Does not usually apply to ED grants
38 Insurance and Indemnification AllowableCosts of insurance required, approved or maintained pursuant to the federal awardCosts of other insurance (allocable to program)Follow district policy and sound business practiceCosts due to losses not covered due to nominal deductible insurance coverage if follow sound management practiceMinor losses not covered by insurance which occur in ordinary course of operations
39 Insurance and Indemnification AllowableContributions to reserve for self-insurance programs (including workers compensation, unemployment compensation, and severance pay) subject to:Type of coverage, extent of coverage and rates would have been allowed has insurance been purchased to cover the risksEarnings and investment income on reserves creditedContributions to reserves based on sound actuarial principles and updated at districtst bienniallyOther (see section 25)
40 Insurance and Indemnification Allowable (conditions)Actual claims paid to or on behalf of former or current employees must be allowable in the year of paymentConsistent policy followedAllocated as general administrative expense to all activities of districtInsurance refunds must be credit against costsOnly to extent provided in federal award
41 Insurance and Indemnification UnallowableCosts of insurance or contributions to a reserve covering risk of loss of or damage to federal government property unless agency has specifically required or approved.Actual losses which could have been covered by permissible insurance.Cost of commercial insurance that protects against costs of contractor for contractor’s defects in materials or workmanship.
42 InterestUnallowableCosts incurred for interest on borrowed capital or the use of district’s own funds.AllowableFinancing costs of allowable costs of building acquisition, construction , reconstruction or remodeling if:Financing from bona fide third party external to districtAssets used in support of federal awardsEarnings on debt service reserve and interest offset
44 Maintenance, Operations and Repairs Allowable, if:Not prohibited by law.Keeps property in efficient operating condition.Does not add to value or prolong life of property.Are not included in rental or charges for space.Costs which add to permanent value or prolong life should be treated as capital expenditures
45 Materials and Supplies AllowableCharge actual price after deducting discounts, rebates and allowances.Stockroom withdrawals at cost.Incoming transportation charges are part of materials and supplies costs.
46 Memberships, Subscriptions and Professional Activities AllowableDistricts memberships in business, technical, and professional organizations.District’s subscriptions to business, technical and professional periodicals.Meetings and conferences where primary purpose is dissemination of technical information (includes meals, transportation, rental of meeting facilities and incidental costs).Membership in civic and community social organizations with approval of federal agency.
47 Memberships, Subscriptions and Professional Activities UnallowableMembership in organizations substantially engaged in lobbying.
48 Motor PoolsAllowableCosts of service organization which provides automobiles to district at mileage or fixed rates and/or provides vehicle maintenance, inspection, and repair services.
49 Pre-Award Costs Unallowable, unless Necessary to comply with the proposed delivery schedule or period of performance.Only to extent they would have been allowable if incurred after award date.Only with written approval of awarding agency.
50 Professional Service Costs AllowableProfessional and consultant services, including retainer fees, by persons or organizations that are members of a particular profession or possess a special skill, if:ReasonableNot contingent upon recovery of costs from the federal governmentUnallowableDefense and prosecution of criminal and civil proceedings and claims.
51 Proposal Costs Allowable Costs to prepare proposals for potential federal awards.Treat as indirect costs unless prior approval of federal awarding agency
52 Publication and Printing Costs AllowableMust be reasonable and allocable.
53 Rearrangements and Alterations AllowableOrdinary and normal rearrangement and alteration of facilities.Special arrangements and alterations specified in the federal award or with prior approval.
54 Reconversion Costs Allowable Restoration or rehabilitation of district’s facilities to approximately same condition immediately prior to federal awards, less costs related to normal wear and tear.
55 Rental Costs Allowable Must be reasonable. Sale and district back limited to what it would have cost if district owned the property.Less than arm’s length transactions limited to amount if district had title to property.Districts must be treated as capital districts under GAAP (follow FASB Stmt 13).See interest section.
56 Taxes Allowable Unallowable If legally required. Gasoline taxes, motor vehicle fees other taxes which are user fees for benefits to federal program.UnallowableSelf-assessed taxes and/or policies that disproportionately affect federal programs.If deemed inappropriate by federal agency.
57 TrainingAllowableReasonable for professional development of employees.
58 Travel Costs Allowable Transportation, lodging subsistence and related items for employees on official business.May be charged based on actual cost, per diem or combination in accordance with district policy.Travel costs for general government employees are allowable when specifically related to federal awards.All charges must be reasonable and not exceed normally allowed costs.
59 Travel Costs Unallowable Costs in excess of normal costs permitted by district policy (use federal guidance if no district policy).Commercial airfare must be coach rate or equivalent.Non-commercial air travel is generally not allowable.
60 Underrecovery of Costs under Federal Agreements UnallowableExcess costs over federal contribution of one award are not permitted to be charged to other awards.
62 Where is the Requirement? Time and effort reporting is required under the Federal Office of Management and Budget’s Circular A-87, Cost Principles for State, Local, and Indian Tribal GovernmentsAttachment B, Selected Items of Cost, Item 11, Compensation for personnel services
63 When is Time and Effort Required? Time and effort reporting is required when any part of an individual’s salary is charged to a federal program.Charge may be “direct” or “indirect”.
64 What type of reporting is needed? Single cost objective →Semi annual certificationMultiple cost objectives →Monthly time reports or Personnel Activity Reports (PARs)
65 What is a cost objective? Work activities allowable under the terms and conditions of a funding source
66 What are some examples of a single cost objective? 100% charged to a single federal program activityExceptionsTitle I, Part A and LAP.Federal Special Education and State Special Education.Schoolwide programs.Multiple activities in a single federal program.
67 What are some examples of multiple cost objectives? Salary charged to more than one activity in a single federal programSalary charged partially to federal program and partially to state and/or local sourcesSalary charged partially to sources combined into a schoolwide program and partially to those not included
68 What is a semi-annual certification? Statement individual(s) worked solely on activities related to single cost objectiveCompleted at districts every six monthsSigned by employee or supervisor with first-hand knowledge of work performed
69 What is a monthly time report? (PAR) Accounts for total activityPrepared at district monthlySigned by employeeReflects actual work performed (not budget)Agrees to supporting documentation
70 When are adjustments to actual made? If payroll is initially based on budgeted or estimated time/amounts, payroll and time and effort reports must be compared at districts quarterlyIf the difference is 10% or more and any needed adjustments madePayroll records must be adjusted to actualFollowing quarter’s estimates must be adjusted
71 What time and effort is reported? Report time actually worked in a specific activity not time budgetedBudgets are reconciled to actual at districts quarterly
72 Who should sign the reports? Monthly reports (PARs) should be signed by the employeeSemi annual certifications should be signed by employee or supervisor having first-hand knowledge of work performedFor internal control purposes, districts may require both the employee and supervisor to sign
73 What type of supporting documentation is needed? Documentation is VERY important.Examples include, but are not limited to:Class schedulesNumber of studentsNumber of minutesRememberDOCUMENT! DOCUMENT! DOCUMENT!
74 Supplemental Contracts, Stipends, Extra Hours Primary contract and additional contracts may be considered separatelyBased upon whether or not charged to federal programTime and effort may be required for primary contract but not supplemental (or vice versa).
75 AdministratorsSuperintendent, assistant superintendent, principal, assistant principal usually not allowable charge to federal programRequires good documentation to support.Could be a supplant issue.
76 Schoolwide ProgramsSchoolwide plan must specify programs to be included (not all programs may be included)A schoolwide program is a single cost objectiveIf employee works 100% on programs combined → Semi annual certification.If employee works partially on programs combined and partly on those not combined → Monthly time report (PAR).
78 What is a substitute system? Other method for determining time and effort report based on sample of work performedMust be approved by OSPI prior to useJoLynn Berge is responsible for approvalMust be statistically soundShould be periodically reviewed to determine if still appropriate
79 For Additional Information OSPI Bulletin (Time and Effort Reporting)ExamplesSample formsOSPI Bulletin (Combining Funds in Schoolwide Programs)OMB Circular A-87, Cost Principles for State, Local, and Tribal Governments (2 CFR Section 225)
81 District Requirement Section 1120A(a) and 9521 of NCLB 34 CFR 299.5 Maintenance of EffortDistrict Requirement Section 1120A(a) and 9521 of NCLB 34 CFR 299.5
82 Maintenance of EffortThe district has maintained fiscal effort if eitherThe combined fiscal effort per student orThe aggregate (total of included) expenditures of the district were at districts 90% of that of the preceding year.This shows the district maintained its non-federal funding within 90%.
83 Maintenance of Effort“Preceding fiscal year” = the federal fiscal year or the 12 month fiscal period used for reporting purposes prior to the beginning of the federal fiscal year in which funds become available.Example: For funds available July 1, 2009Preceding fiscal year is 2003 (SY )Second preceding fiscal year is 2002 (SY )Third preceding fiscal year is 2001 (SY )
84 Maintenance of Effort Expenditures included for MOE Administration InstructionAttendance and health service personnelPupil transportation servicesOperation and maintenance of buildingFixed chargesNet expenditures to cover deficits for food services and student body activities
85 Maintenance of Effort Expenditures excluded for MOE Community services Capital outlayDebt serviceSupplemental expenses made pursuant to a disaster declared by the President of the USAAny expenditures made for funds provided by the federal government
86 Maintenance of EffortWhen a district does not meet the maintenance of effort test its allocation is reduced in the exact proportion by which it fell below 90% (combined fiscal effort per student and aggregate expenditures)The measure most favorable to the district is used
87 Maintenance of EffortIn determining maintenance of effort for the year following a failure to maintain effort, OSPI considers the district’s expenditures in the year the failure occurred to be 90% of the expenditures for the third preceding year.OSPI does not use the expenditures for the year in which the failure occurred.
88 Maintenance of EffortDistrict may apply to the US Department of Education for a waiver forExceptional or uncontrollable circumstances, such as a natural disaster,orPrecipitous decline in the financial resources of the district.
89 Supplement Not Supplant Considers servicesSection 1120A(b) and (d) of NCLB34 CFR
90 Supplement Not Supplant Targeted Assistance SchoolsTitle I funds must be used only to supplement the level of funds that would, in the absence of Title I, be available from non federal (state and local) sources for Title I studentsThe district is not required to provide Title I services using a particular instructional method (i.e. pull out programs, in class, etc.)Based on services
91 Supplement Not Supplant Program meets the intent and purposes of a Title I program in a targeted assistance program ifIt serves only children who are failing or most at risk of failing to meet the state’s performance standards.It provides supplementary services designed to meet the educational needs of the children who are participating in the program.It uses the state’s assessment system to review the effectiveness of the program.
92 Supplement Not Supplant Targeted Assistance BuildingsPresumptions of supplantingThe district has used the Title I funds to provide services that the district was required to make available under federal, state or local law.The district used Title I funds to provide services it provided with non-federal funds in the prior year(s).The district has used Title I funds to provide services for participating children that it provided with non-federal funds for non-participating children.Rebuttals may be possible
93 Supplement Not Supplant ExclusionsThe district may exclude supplemental state or local funds expended in any school for programs that meet the intent and purposes of Title I, Part A (e.g., Learning Assistance Program)
94 Supplement Not Supplant Schoolwide Program SchoolsMust use Title I funds only to supplement the amount of funds that would, in the absence of Title I funds, be made available for that schoolwide program (including funds needed to provide services required by law for disabled children and LEP children)Similar to MOE
95 Supplement Not Supplant Program meets the intent and purposes of Title I in a schoolwide program if:It is implemented in a school with 40% or more poverty.It is designed to promote schoolwide reform and upgrade the entire educational operation of the school.It is particularly designed to meet the educational needs of at-risk students.It uses the state’s assessment system to review the effectiveness of the program.
97 ComparabilityA district may receive Title I, Part A funds only if it uses state and local funds to provide services in Title I schools that, taken as a whole, are at district comparable to services provided in non-Title I schools.
98 ComparabilityIf all schools in the district are Title I schools, the district must use state and local funds to provide services that, taken as a whole, are substantially comparable in each school.
99 ComparabilityComparability is met if the district provides written assurance it has established and implementedA district wide salary scheduleA policy to ensure equivalence among schools in teachers, administrators, and other staffA policy to ensure equivalence among schools in the provision of curriculum materials and instructional supplies
100 Comparability Alternative criteria The district may meet the comparability requirement if it establishes and implements other measures for determining compliance such as student/teacher rations, student/instructional staff salary ratios or total expenditures per school.Staff salary differentials for years of employment may not be included in comparability determinations.The district need not include unpredictable changes in student enrollment or personnel assignments that occur after the beginning of a school year.
101 ComparabilityDocumentation Report comparability each year on iGrant 361. The district must develop procedures/policies for meeting the comparability requirement and maintain records that are updated at district biennially.
102 Comparability Exclusions Bilingual education for children of limited English proficiency (State Transitional Bilingual).Excess costs of providing services to children with disabilities (State Special Education).Supplemental state and local funds spent for programs that meet the intent and purposes of Title I, Part A (LAP).
104 Targeted Assistance and Schoolwide Programs Targeted Assistance ProgramsTargeted Assistance Programs target Title I, Part A services to the students at greatest risk of not meeting the state’s student academic achievement standardsStudents Pre-K through grade 12 are eligible for Title I, Part A services
105 Targeted Assistance and Schoolwide Programs Targeted Assistance ProgramsBuilding staff must decide what content areas (Reading, Math, Language Arts, etc.) and grade levels to be served with Title I, Part A fundsDecision based on greatest need
106 Targeted Assistance and Schoolwide Programs Targeted Assistance ProgramsStudents in the identified subject areas and grade levels are selected for Title I, part A services based on “…multiple, educationally related, objective criteria established by the local educational agency and supplemented by the school”This usually means the use of results from standardized tests, parent request, grade level academic performance, teacher and other administrative recommendations, and other discretionary criteria
107 Targeted Assistance and Schoolwide Programs Targeted Assistance ProgramsA composite score can be developed using the test results, classroom performance and teacher recommendationsThe students’ names are then rank-ordered, by subject area and grade level, on a list beginning with the most at-risk studentsThe district and/or building Title I staff then determine how many students can be served based on the amount of Title I, Part A funds that have been allocated to the building
108 Targeted Assistance and Schoolwide Programs Targeted Assistance ProgramsInstructional programs are then developed to meet the academic needs of the most at-risk studentsStudents who qualify for services can be homeless, migrant, special education students, and former Head Start, Even Start and Early Reading First students who participated in those programs within the past two yearsThe Title I, Part A staff then must decide whether the services will be delivered via an in-class or pullout model, or a combination of both
109 Pullout and In-Class Instructional Delivery Models Targeted Assistance ProgramsTitle I, Part A regulations strongly encourage minimizing the removal of students from the regular classroom to provide Title I, Part A servicesExtended learning opportunities (before and after school, Saturday school, summer programs) are also encouraged
110 Targeted Assistance and Schoolwide Programs Designed for schools with 40% or higher povertyRequires a year of planningA schoolwide plan, which includes ten (10) required components, must be completedThe plan must include the names and the dollar amounts of the federal and state programs that have been combined into the schoolwide program
111 Targeted Assistance and Schoolwide Programs The schoolwide program must address the intent and purpose of each of the federal programs that have been included in the programSchoolwide programs must still meet all requirements relating to health, safety, civil rights, student and family participation and involvement, services to private school children, maintenance of effort, and comparability of services
112 Targeted Assistance and Schoolwide Programs Although all students in the schoolwide program are eligible for Title I, Part A services, the students who are at greatest risk of not meeting the state academic achievement standards are the main focusAnnual evaluation of the program/plan effectiveness is required
114 NEWNotificationDistricts must notify parents of students about public school choice options no later than 14 calendar days before the start of the school year.[34 CFR (b)(4)(iv) & 34 CFR (a)(2)]
115 NEWParent OutreachA district may count in the amount required for choice-related transportation and SES (20% obligation) the cost for parent outreach and assistance to meet these requirements.A district may count up to an amount equal to 0.2% of the district’s Title I, Part A allocation (1% of the 20% obligation).Examples of allowable costs includeParent noticesCommunication through the media, internet, and community partnersDisplaying information on the district’s websiteParent fairs[34 CFR (a)(2)(iii)(C)
116 NEWStudent informationThe district must prominently display on its website, in a timely manner:The number of students who were eligible for and the number of students who participated in public school choice and SES, beginning with data from the school year and each subsequent school year.For the current school year, a list of SES providers approved by the state to serve the district and the locations where services are provided.For the current school year, a list of available schools to which students eligible to participate in public school choice may transfer.[34 CFR (c)(1)]
117 Transparency for Parents NEWTransparency for ParentsFor each district, states must post on their Web sitesThe amount of funds available for choice-related transportation and SES as required in §200.48(a)(2) (the 20% obligation).The per-child amount for SES as calculated under §200.48(c)(1).States must indicate on the list of approved providers those SES providers that are able to serve students with disabilities or those students are limited English proficient[§200.47(a)(3)(iii)].
118 To spend less than the amount needed to meet the 20% obligation, a district must meet, at a minimum, the following criteria:Partner, to the extent practicable, with outside groups, such as faith-based organizations, other community-based organizations, and business groups, to help inform eligible students and their families of opportunities to transfer or to receive SES [§200.48(d)(2)(i)(A)].Ensure that eligible students and their parents have a genuine opportunity to sign up to transfer or to obtain SES, including:Providing timely, accurate notice to parents.Ensuring that sign-up forms for SES are distributed directly to all eligible students and their parents, and are made widely available and accessible through broad means of dissemination, such as the Internet, other media, and communications through public agencies serving eligible students and their families [§ & §200.37].
119 Ensure that eligible students and their parents have a genuine opportunity to sign up to transfer or to obtain SES, including by:Providing a minimum of two enrollment “windows,” at separate points in the school year, that are of sufficient length to enable parents of eligible students to make informed decisions about requesting SES and selecting a provider [§200.48(d)(2)(i)(B)].Ensure that eligible SES providers are given equal access to school facilities, using a fair, open and objective process, on the same basis and terms as are available to other groups that seek access to school facilities [§200.48(d)(2)(i)(C)]
120 District Responsibilities to Document and Notify the State NEWDistrict Responsibilities to Document and Notify the StateTo spend less that the amount needed to meet its 20% obligation, an district must:Maintain records demonstrating that it has met the criteria in §200.48(d)(2)(ii), andNotify the state that it:Has met the criteria in §200.48(d)(2)(i); andIntends to spend the remainder of its 20% obligation on other allowable activities, specifying the amount of that remainder [§200.48(d)(2)(iii)].
121 Consequences for Non-Compliance NEWConsequences for Non-ComplianceIf a state determines that an district has failed to meet any of the criteria in §200.48(d)(2)(i), the district must:Spend an amount equal to the remainder of its 20% obligation in the subsequent year, in addition to its 20% obligation for that year, on choice-related transportation costs, SES, or parent outreach and assistance, orMeet the criteria and obtain permission from the state before spending less than the required amount in that subsequent school year. The state must confirm the district’s compliance with the criteria before granting such permission [§200.48(d)(4)].
123 Education Stabilization Funds Two typesFunds that go to the GovernorBased on set formulaTo address shortfall in K-12 and Higher EducationLeftover, if any, divided proportionally between school districts based on proportion of Title I, Part A funding formulaNote: These are NOT Title I, Part A fundsMay be spent on ESEA, IDEA, Perkins, Building Modernization
124 Education Stabilization Funds Funds that go to the USEDTo be distributed as Targeted and EFIG Title I, Part A fundsThese ARE Title I, Part A fundsOtherSchool ImprovementMcKinney-Vento Homeless EducationIDEAEarly ChildhoodEducational Technology—Title II, Part DInnovation and Improvement (Teacher Incentive)
125 Education Stabilization Funds One Time FundingGive careful thought to efficient and effective useStaffing may not be best use since cannot be sustainedPossible usesSummer schoolProfessional development activitiesAdditional curriculumTutoring30 month availability
126 Education Stabilization Funds Consider pitfallsSupplement Not SupplantMaintenance of EffortComparabilityCarryoverSustainability
127 Education Stabilization Funds Set asides will applyParent involvementProfessional development due to not making AYPPrivate school equitable shareSet asides may applySupplemental Educational ServicesChoice for public school transportation
128 CPR Issues Title I, Part A District Parent Involvement Policy is current and contains all required componentsBuilding Parent Involvement is current and contains all required componentsNotice to parents they may request information regarding professional qualification of student’s classroom teacherDistrict report card to parentsInstructional paraprofessionals must be under the direct supervision of a certificated teacher
129 Schoolwide plan must contain all ten components. Matrix of funding sourcesIntent and purposes of combined program fundsTargeted Assistance ModelEvidence of eight componentsRank order listEvidence of entrance and exit
130 CPR Issues Learning Assistance Program (LAP) Eligibility of students.Evidence that only students achieving below state and district assessments are served.Accelerated student learning plans contain all four components.Expanded learning opportunities for grades eight, eleven and twelve.
131 CPR Issues FiscalMaintenance of Effort Reconciliation of T/E to budget Capital Asset Policy Small and Attractive Procurement Personal Service Contracts (Sole Sourcing)
132 CPR Issues Set- Aside Compliance Set-Aside /Earmarks on iGrantsSeparate Sub-codesTrack ExpendituresRanking of allocations
133 iGrant Revisions Title I, Part A iGrant Package 201: Title I, Part A (Regular Year)Request for Substantial Approval: (The following pages only to be completed for SA.)Complete Page 1 (Request for SA and complete matrix for preliminary budget))Complete Page 2 (Assurances)Complete Page 3 (Plan)Page 2: Program NarrativeQ 1: Types of additional assistance-Summer School box indicated requires completions iGrant 465)Q 8: Updated link to N/D facilitiesQ 14-15: Change in order of District and Building Parent Involvement policy questionsPage 3: Set-Aside PageA 3: Update link to N/D FacilitiesE. Schoolwide Programs: Eliminate boxPublic School Page:Remove box on profile: Number of years in Schoolwide
134 iGrant Revisions Title I, Part A iGrant Package 244: Title I, Part A (End of Year) Regular YearSection 1A, 1B, 1C, 1D, 1E: Added in unduplicated count:Category: Not Identified CategorySection IIIB: Instructional Program-Social Studies deleted
135 iGrant Revisions Title I, Part A iGrant Package 246: Title I, Part A (End of Year) Summer SchoolSection 1A, 1B, 1C, 1D, 1E: Added in unduplicated count:Category: Not Identified CategorySection IIB/IIC: Instructional ProgramSocial Studies deletedSection IIID: Program Staff DataDelete # 7 Other (e.g. volunteers)
136 iGrant Revisions Title I, Part A iGrant Package 246: Title I, Part A (Summer School Program Application)Page 1: Program DescriptionPage 2: Program Staff data
137 iGrant Revisions Learning Assistance Program (LAP) iGrant Package 218: Learning Assistance Program(Regular Year)Application changes may vary depending on legislative decisions.iGrant Package 245: Learning Assistance Program(End of Year) Regular YearSection IB: Student Data: Count for race/ethnicityNot Identified
138 iGrant Revisions Learning Assistance Program (LAP) iGrant Package 247: Learning Assistance Program (EOY) Summer SchoolSection IB: Unduplicated count by race/ethnicityAdded Not Identified categoryiGrant Package 466: Learning Assistance Program (Summer School Application)Page 1: Program DescriptionPage 2: Program Staff data