Presentation on theme: "and Out of State Transfer Waivers"— Presentation transcript:
1 and Out of State Transfer Waivers CAA Optionsand Out of State Transfer WaiversOffice of Superintendent of Public InstructionSchool Counselor Summer InstituteJune 27, 2013Laurel Nanke
2 What this Presentation Will Cover Assessment Graduation requirements for the classes of 2014 & 2015 to earn a CAAWhat the CAA Options are and how a student becomes eligible to use them, including Direct AccessThe Out of State Transfer Waiver, and how a student becomes eligible to use it
3 What is a CAA? A CAA is a Certificate of Academic Achievement. To graduate with a CAA a student must earn it by eitherPassing all WA high school assessments required for the student’s graduation year, ORMeeting standard on one of the CAA Options(if eligibility requirements are met)
4 Why CAA Options?The CAA Options are alternate ways to meet the state assessment graduation requirements, other than by passing the state tests.These options have been mandated by the Washington state legislature, their provisions are state law, and they are administered by OSPI.
5 Graduation Requirements Graduation requirements are specific to a student’s graduation year and classThe school year will be especially challenging to track graduation requirements because the class of 2014 (seniors) have one set of assessment requirements and the class of 2015 (juniors) have another
6 Class of 2014 Grad Requirements The assessment graduation requirements for the class of 2014 are the same as they were for the class of 2013Students must meet standard on the state assessments or an approved alternative for:Reading HSPE, Writing HSPE; andEITHER Math EOC 1, OR Math EOC 2This is a total of 3 assessments
7 Class of 2015 Grad Requirements The assessment graduation requirements for the class of 2015 are different, and more extensive than those for the class of 2014Students must meet standard on the state assessments or an approved alternative for:Reading HSPE, Writing HSPE; andBOTH Math EOC 1, AND Math EOC 2; ANDBiology EOCThis is a total of 5 assessments
8 What are the CAA Options? College Admission and AP TestsACT, SAT, and certain Advanced Placement testsGPA ComparisonCollection of Evidence (COE)(The Out of State Transfer Student Waiver and the Special, Unavoidable Circumstances Appeal process are also available, although not CAA Options. They will be covered later.)
9 Eligibility for CAA Options Two gateways to eligibilityStudents must be ELIGIBLE for the CAA Options in order to use them
10 Eligibility for CAA Options To be eligible to earn a CAA by using one of the CAA Options, a student must eitherHave taken the state assessment in that content area and generated a scale score, ORTransfer into a Washington public school in the 11th or 12th grade from out of state or from an in-state home or private school, or have the assessment waived by NNEP status
11 A Note About NNEP Status Non-Native English Proficiency (NNEP) students are waived from the requirement to take state NCLB assessments in Reading and Writing during the first year after they transfer into a WA schoolHowever, this does not relieve them of the requirement that they meet standard on those tests, or an alternative, in order to graduate from high school
12 1st Gateway to the CAA Options: After taking the State Assessment A student must generate a scale score on the HSPE or EOC in a content area in order to be eligible for the CAA Options in that content areaThis non-passing scale score makes the student eligible to use the CAA Options, and it automatically registers in the state databases
13 2nd Gateway to the CAA Options: Direct Access What is Direct Access to CAA Options?It is eligibility to use the CAA Options without having to take the state assessment in that content area (HSPE or EOC) first.
14 Direct Access to CAA Options Who is eligible? Students who transfer into a Washington public school in the 11th or 12th grade fromOut of state or country, orIn-state home or private school, andNon-Native English Proficiency (NNEP) students in the 11th & 12th grades who were exempt from the 10th grade HSPE because the testing fell within their first year after transfer into the Washington public school system
15 Direct Access to CAA Options Direct Access Eligibility Procedures Direct Access eligibility to use the CAA Options is NOT an automatic process.The school must submit a Direct Access application online in the CAA Options database in EDS, and it must be approved by OSPI, before the student is actually eligible to use the CAA Options.This applies to COE submissions as well as the other Options.
16 Direct Access to CAA Options Who is not eligible? Students who transfer into a Washington public school in the 9th or 10th grade (even after the HSPE or EOCs has been administered) are NOT eligible and must take the HSPE and EOCsStudents who were in a Washington public school district in the 10th grade, and transfer to another public school district in the 11th grade are NOT eligible
17 Direct Access to CAA Options Who is not eligible? 8th, 9th, and 10th grade transfers into WA public schools are NOT ELIGIBILE to use the CAA Options, nor the Out of State Waivers.With our state giving Math and Biology EOCs in the 8th and 9th grades, many schools are attempting to submit out of state EOC scores for students transferring in the 9th and 10th grades.This is not allowed. State law specifically states that only 11th and 12 grade transfers are eligible.
18 Procedures to Obtain Direct Access to the CAA Options The Direct Access online application form must be completed and submitted in the CAA Options application in the online EDS system. This must be done to register the student’s eligibility for Direct Access to the CAA Options.If an Out of State Waiver application is submitted online for a student to obtain a waiver based on other state test results, that student automatically is also registered for Direct Access to the CAA Options.
19 Important Reminders about Submitting Direct Access At the beginning of the school year the CEDARS system does not load information for newly enrolled transfer students until October 15thTherefore, the student will not be in CEDARS or the CAA Options database until that date, and so the submission of Direct Access or Out of State Waiver applications cannot be made until then
20 Information on the WebLink for the CAA Options page on the OSPI websitens/default.aspx
22 Recap: The CAA Options College Admission and AP Tests ACT, SAT, and certain Advanced Placement testsGPA ComparisonCollection of Evidence (COE)
23 Changes to the CAA Options for 2013-2014 For the class of 2015 and beyond there will be CAA Options as alternative assessments for the content areas that are now graduation requirementsThese content areas areBOTH Math EOC 1 and Math EOC 1 (instead of just one or the other), andBiology EOC
25 College Admission and AP Tests Allows a student’s ACT, SAT, or AP test scores to meet the reading, writing, and math high school graduation standardsTest scores may be earned before or after taking the HSPE or EOCScores can be sent to OSPI and banked until a HSPE or EOC score is generated
26 College Admission Tests Scores that meet standard for CAA OptionsSAT ACTReadingWritingMath EOCMath EOCBiology None None
27 ACT Writing Score A Reminder! Students must take the “ACT Plus Writing” test to generate a Writing scoreThe score is shown on the score report as “English/Writing”The regular “ACT” test does not generate a Writing score equivalent to the HSPE Writing test
28 Changes to the College Test Option in Math for 2013-2014 The class of 2015 and beyond must meet at least the minimum scores below for the Math EOCs:EOC 1: ACT – 16 SAT – 390EOC 2: ACT – 17 SAT - 400If a student scores at or above 17 or 400, BOTH EOC requirements have been metIf a student scores at 16 or 390, ONLY the EOC 1 requirement will have been met
29 Important Information about the College Test Option There are no ACT or SAT tests as a CAA Option to the Biology EOC testThere are AP test Options, the GPA Comparison, and the Collection of Evidence as CAA Options to the Biology EOC test
30 Advanced Placement Tests Math & Biology EOC Alternatives Students receive a CAA if they score at least a 3 on the grading scale of 1 to 5 on the following Advanced Placement tests:For Mathematics, the Calculus or Statistics AP tests (either test meets both the EOC 1 and EOC 2 requirements)For the Biology EOC test, the biology, chemistry, physics or environmental science AP tests
31 Advanced Placement Tests Reading and Writing HSPE Alternatives Students receive a CAA if they score at least a 3 on the grading scale of 1 to 5 on the following Advanced Placement tests:For writing, the English Language and Composition examinationFor reading, the English Literature and Composition, World History, United States History, United States Government and Politics, Comparative Government and Politics, Psychology, Macroeconomics, or Microeconomics
32 College Admission & AP Tests The school must submit a College Admission & AP Test application online in the CAA Options database in EDS, and it must be approved by OSPIThe score report from the SAT, ACT or AP Tests must be scanned and uploaded to the online form before it is submitted in the CAA OptionsIf a student is not eligible to use the CAA Options, the score will be put in “Banked” status
33 College Admission & AP Tests The Score Verification form needs to be filled out entirely and legiblyThe score verification form is on the web at ns/pubdocs/1632.pdfMore information regarding the College Tests: ns/Equivalency.aspx
35 GPA ComparisonMay be used for meeting the high school reading, writing and/or mathematics standardCompares the applicant’s grades in applicable courses with the grades of students who took the same courses and met or exceeded the standardApplicant’s grade point average is equal to or greater than the mean grade point average of the comparison cohort
36 GPA Comparison Eligibility Student must be in the 12th gradeDistrict student information system needs to show student as being a senior prior to running the toolStudent must have a cumulative grade point average of 3.2 or higherStudent must have taken the WASL or HSPE once, generated a score and not met standardStudent must have met any attendance and remediation requirements
37 GPA ComparisonA district representative or designee shall determine the comparison cohort and complete the calculationCredits generated by the courses must equal two annual high school credits and must include the most recent courses takenThe application with the results of the calculation are then sent to OSPI for approval
38 GPA ComparisonIf a cohort group cannot be established using the most recent classes, implement the following:Progressively select earlier classes for a student until a cohort is established. Remember: same class, same year. This is the only way to build a cohort.Begin by reviewing the junior and senior classes. If a cohort is not established, move on to include sophomore classes. If a cohort is not established, move on to the freshman classes.
39 GPA Comparison Changes for 2013-2014 Math GPA Comparison can be done separately for EOC 1, EOC 2, and Biology, using only one credit for that one course.Reading and Writing GPA Comparisons will be done as they always have been.
41 What is a COE?The Collection of Evidence (COE) is a classroom-centered collection of student work that features examples of assignments that align with the state standards.Contacts for the COE:Lesley Klenk:Amanda Mount:Kim Andersen:
42 Collection of Evidence For information about COE updates, documents, calendar and forms use the following link: Evidence.aspxOR
44 Out-of-State Transfer Waivers Submitting the Transfer Student Options form can serve two purposes for a student:It provides direct access to the CAA Options without having to generate a HSPE/EOC score (because it provides proof of transfer from out-of-state or an in-state non-public school setting).It waives the HSPE/EOC requirement in a content area when accompanied by documentation that the student met standard on one of the 50 other U.S. state tests (including District of Columbia).
45 Out-of-State Transfer Waivers IMPORTANT: The Out of State Waiver does NOT grant a CAA to a student. It only waives the HSPE/EOC requirement for graduation.However, if the student submits the waiver form, and later meets the cut score on the COE or one of the other CAA Options, and submits that documentation, a CAA will be granted.
46 Out-of-State Transfer Waivers Students who transfer into a Washington public school in the 11th or 12th grade are eligible to use their other state test scores to waive any or all three content areas of the HSPE/EOC, or to obtain direct access to CAA Options.Students seeking a waiver must have met standard on the out-of-state test given in that state to meet graduation requirements or NCLB standards.
47 Out-of-State Transfer Waivers Out of State Transfer Waivers are submitted online in the CAA Options database in the EDS system.Only students who transfer into the Washington State public school system in the 11th or 12th grade are eligible to use the qualifying test scores from another state.Even if a 9th or 10th grade transfer has passed an Algebra, Geometry, or Biology EOC exam in another state, he or she cannot use that score and must take the WA state assessments.It is state law that only 11th and 12th grade transfers can use other state test scores, or be granted Direct Access to the CAA Options.
48 Out-of-State Transfer Waivers The best documentation of meeting standard on another state’s test is either the student’s score report for the test or the out of state transcript that includes the student’s score or the statement “Passed” or “Met Standard.”When in doubt as to whether a student’s score meets standard for that state, just submit the documentation and OSPI staff will review it, and if more information is needed, will contact you.
49 Out-of-State Transfer Waivers The Guidelines and application form can be found at: Waiver.aspxContact: Laurel Nanke at (360) or
51 Special, Unavoidable Circumstance Appeals Students, who have been unable to demonstrate their skills and knowledge on the high school WASL/HSPE or another assessment due to a special, unavoidable circumstance, may, during their 12th grade year, appeal to an OSPI- appointed review panel.When submitting a special circumstances appeal it is best to provide documentation:(1) detailing the student’s situation (i.e., medical information, absentee records, accommodation or IEP annotations, etc.)(2) that highlights the student’s academic record (i.e., transcripts, other standardized test results, etc.)With the academic evidence, submit only records from high school.
52 Special, Unavoidable Circumstances Appeals Reasons a student may not have been able to sit for the WASL or other state-approved alternative, and may request an appeal:Death of a parentUnexpected and/or severe medical conditionIrregularity in the administration of an assessmentLoss of assessment materialFailure to receive a documented accommodationTransfers from out-of-state after March 1 of senior year
53 Special, Unavoidable Circumstances Appeals Deadlines for filing these appeals are May and October 1 of each calendar yearThe guidelines and application form can be found at .aspxContact: Michael Middleton at or
54 Contact InformationLaurel Nanke at (360) orAssessment at (360) or