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Spring Training March 2010 Title I, Part A/Learning Assistance Program.

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1 Spring Training March 2010 Title I, Part A/Learning Assistance Program

2 UNIFORM ADMINISTRATIVE REQUIREMENTS 34 CFR Section 80

3 3 Code of Federal Regulations 34 CFR § 80 U.S. Department of Educations (ED) Codification of Uniform Administrative Requirements for Grants and Cooperative Agreements (A-102)

4 4 Code of Federal Regulations 34 CFR § 80 General Requirements 80.1 and 80.2 Purpose and Scope 80.3 Definitions 80.4 Applicability Nearly all ED grants 80.5 Effect on Other Issuances Supersedes unless required by statute and authorized under section 80.6

5 5 Code of Federal Regulations 34 CFR § Additions and Exceptions Must have OMB permission Must have permission of ED Determined on a case-by-case basis Pre-Award Requirements Forms for Applying for Grants Use only standard application forms prescribed by OSPI (iGrants)

6 6 Code of Federal Regulations 34 CFR § Special Grant Conditions for High Risk Districts Can be imposed if district has been determined to- Have history of unsatisfactory performance Have financial instability Have a management system that does not meet standards That does not conform to terms and conditions of previous awards Be otherwise irresponsible

7 7 Code of Federal Regulations 34 CFR § 80 Special conditions OSPI may impose include- Requiring payment on reimbursement basis Withholding authority to proceed until evidence of acceptable performance Requiring additional, more detailed financial reports Additional monitoring Requiring technical or management assistance Establishing additional prior approvals District must be notified of- Nature of special conditions/restrictions Reasons for imposing them Corrective action for their removal Method of requesting reconsideration

8 8 Code of Federal Regulations 34 CFR § 80 Post-Award Requirements Standards for Financial Management Systems Districts must meet federal standards for- Reporting Internal control Budgetary control Cost allowability Source documentation Cash management

9 9 Code of Federal Regulations 34 CFR § Payment GoalMinimize the time between receipt of federal funds and their use for federal program to which they have been designated Methods Advances Must be able to minimize time between receipt and disbursement Interest in excess of $100 must be returned at least quarterly Reimbursement Working capital advance (for initial period only) Must be able to minimize time between receipt and disbursement

10 10 Code of Federal Regulations 34 CFR § Allowable Costs Follow Circular A Period of Availability of Funds Use only during funding period (including carryover) Liquidate within 90 days after funding period end Matching and Cost Sharing Must be allowable costs In-kind contributions may be used if otherwise allowable

11 11 Code of Federal Regulations 34 CFR § Program Income Alternatives Deductive Assumed unless other method permitted in agreement Matching Additive Non-Federal Audit Districts are responsible for obtaining Single Audits in accordance with Single Audit Act (SAO)

12 12 Code of Federal Regulations 34 CFR § Changes Require prior written approval of OSPI Documentation allowing approval must be obtained prior to incurring costs Real Property Title usually vests with district ED/OSPI gives disposal instructions Equipment Follow district capitalization policy Limits: Life greater than one year, cost no more than $5,000 Title usually vests with district

13 13 Code of Federal Regulations 34 CFR § Supplies Title vests with district Disposal instructions from ED/OSPI if value greater than $5000 at end of grant period Copyrights Subawards to Debarred or Suspended Parties Procurement Use district procurement procedures which reflect applicable state and local laws and conform to federal law

14 14 Code of Federal Regulations 34 CFR § Subgrants Reports, Records, Retention and Enforcement Monitoring and Reporting Program Performance OSPI must monitor districts and report to ED Financial Reporting Use OSPI forms (F-195, F-196)

15 15 Code of Federal Regulations 34 CFR § Records Retention and Access Requirements At least three (3) years or until resolution of any litigation, claim, negotiation, audit or other action involving records has been resolved Enforcement Withhold payments pending corrective action Disallow costs Suspend all or part of grant Withhold future awards

16 16 Code of Federal Regulations 34 CFR § Termination for Convenience After-the-Grant Requirements Close-Out Final Reports Adjustments Payments Later Disallowances and Adjustments ED may disallow costs and recover funds on basis of later audit or other review Collection of Amounts Due Funds paid in excess of amount entitled constitute federal debt

17 17 Equipment 34 CFR Capital Assets/Equipment Management Follow district capitalization policy as long as: Life of asset is at least one year Capitalize all assets which exceed the amount set in the policy $5,000 is highest amount which may be set as the floor Federal and non-federal assets are treated the same Take a physical inventory at least every two years and reconcile results with property records Keep property in good condition Use selling procedures that encourage competition and result in highest possible return. Records for equipment must be retained for three years after disposition of property.

18 18 Equipment 34 CFR Property records must provide Description of property Manufacturers serial and model numbers or other identification numbers Source of property, including grant or agreement number Acquisition date and cost Percentage of federal participation in the project or program for which the project was acquired Location, use, condition and date the information was reported Unit acquisition cost Date of disposal, sale price or method used to determine fair market value where a district compensates ED for its share

19 19 Suspended and Debarred Parties 34 CFR Districts may not make any awards or permit any award to flow to debarred or suspended parties for contracts over $25,000 Districts responsibility to comply Contract language (preferred) Check Excluded Parties List System (EPLS) website (keep printed documentation!)

20 20 Procurement 34 CFR 80.36; OMB Circular A-128 Applies to obtaining supplies, equipment, services, and construction under federal assistance programs Requires Use of districts procurement policy, if meet applicable state and federal requirements, including Equal treatment (arms length, no favoritism) Use of free and open competition Rights and remedies between contracting parties Advancement of socio-economic purposes (affirmative action, use of small, minority and women-owned firms, etc.)

21 21 Procurement 34 CFR 80.36; OMB Circular A-128 Procurement methods Small purchases (informal) Less than $100,000 (federal requirement, see state law) Competitive sealed bids (formal advertising) Conditions Accurate specifications Competition Firmed fixed-price contract makes sense; selection able to be made primarily on basis of price Sufficient response time Public bid opening Written contract award Able to reject any and all bids where sound reasons in best interest of the program exist (document!)

22 22 Procurement 34 CFR 80.36; OMB Circular A-128 Districts will use their own procurement procedures (purchasing processes) that include applicable state and local laws and regulations provided they conform to federal laws and standards. When purchasing supplies and equipment competitive procurement practices must be used.

23 23 Procurement 34 CFR 80.36; OMB Circular A-128 Washington State Laws for Purchases of Furniture, Equipment or Supplies (except books) RCW 28A Before July 24, 2005 Competitive Basis-$15,000 Formal Bid-$50,000 After July 24, 2005 Competitive Basis-$40,000 Formal Bid-$75,000 Since less than federal limit, use state limit

24 24 Procurement 34 CFR 80.36; OMB Circular A-128 Washington State Law Definitions Competitive Basis --- Quotes from at least three sources obtained in writing or by telephone and recorded for public viewing Formal Bid --- Notice of complete plans and specifications advertised in at least one newspaper of general circulation once each week for two consecutive weeks for the intent to receive bids. Bids shall be in writing and opened and read in public on the date and place named in the notice. Bids shall be open for public inspection

25 25 Procurement 34 CFR 80.36; OMB Circular A-128 Procurement methods Competitive negotiation Conditions Request for proposals (RFPs) must be publicized and attempt to solicit from an adequate number of qualified sources RFP must identify all significant evaluation factors, cost, price and importance District must have procedures for evaluating technical merits of proposals and selecting contract award Most advantageous proposal must be awarded Unsuccessful notified promptly

26 26 Procurement 34 CFR 80.36; OMB Circular A-128 Procurement methods Non-competitive negotiation Solicitation through only one source (sole source) May be used only if Items are available only from single source Public emergency will not permit delay Authorized by OSPI/ED After solicitation, number of sources/competition is inadequate

27 OBLIGATION OF FUNDS 27

28 76.707When obligations are made 34 CFR Part 76 Subpart G Administrative Responsibilities If the obligation is forWhen obligated Personal services by employeeWhen services performed Non-employee servicesDate of written commitment Non-personal service workDate of written commitment Public utility servicesWhen services received TravelWhen travel taken Rental of real or personal propertyWhen property used Real or personal propertyDate of written commitment 28

29 CARRYOVER LAP Title I, Part A Title I, Part A ARRA 29

30 CarryoverLearning Assistance Program Carryover is added in late December or early January when available from School Apportionment and Financial Services Hardcoded into iGrants Budget revision needed to add Limited to 10% No waivers 30

31 CarryoverTitle I, Part A iGrant form package 200 Carryover calculation for Title I, Part A (Page 1) Waiver application If receive over $50,000 AND If more than 15% to carryover Waiver needed for excess to be added to iGrant (FP 201) Amounts up to 15% added to Title I, Part A without waiver Budget revision needed 31

32 CarryoverTitle I, Part A Carryover amounts which keep their character At least 1% parent involvement (if receive over $500,000) At least 10% district professional development (for districts in improvement) At least 10% building allocation (for Title I, Part A buildings in improvement) Amounts needed for SES and Transportation of Public School Choice 32

33 CarryoverTitle I, Part A Carryover amounts which keep their character Amounts needed for Homeless students Neglected students Meet parental requests for transportation for public school choice and supplemental educational services (may not exceed 20% of the allocation) 33

34 Title I, Part A ARRA Follows the same rules as Title I, Part A Must obligate by August 31, 2011 Waiver Request 34

35 LAP CHANGES RCW 28A.165; WAC

36 LAP Changes Clarifies LAP is for supplemental/additional instructional services Clarifies LAP is for underachieving students and extended learning opportunities Clarifies LAP services are for students not meeting grade level on state assessments of basic skills (includes district assessments) or 11 th and 12 th grade students at risk of not graduating. 36

37 LAP Changes Describes significant changes for which previously approved applications must be modifiedby July 1 st of each year. These include, but are not limited to, changes-- To required plan components In intended uses In amounts to be expended for approved activities In number of students served by content area In amounts distributed to buildings 37

38 DISTRICT AND SCHOOL IMPROVEMENT 38

39 School Improvement Plan Continue: Public School Choice Continue: Public School Choice Supplemental Continue: Public School Choice Supplemental Services Public School Choice Supplemental Services Corrective Action Plan for Alternative Governance AYP Step Implement Plan For Alternative Governance Step 5 12 AYP AYP TIMELINE FOR SCHOOLS (Consequences apply only to schools receiving Title I funds) Sanctions are a District Responsibility Identified for School Improvement WASL Results WASL Results 39

40 Parent Notification (LEA and School Improvement Non-Regulatory Guidance B-6) 40 An explanation of what identification means and how their childs school compares to other schools served by the LEA and SEA in terms of the academic achievement of its students; The reasons for identification, such as one or more subgroups not meeting academic proficiency targets; An explanation of what the school, district, and state are doing to support the schools; An explanation of how parents can be involved in addressing the academic issues that led to identification; and An explanation of the parents option to transfer their child to another school in the LEA or to access supplemental educational services.

41 School Improvement - STEP 1 41 If a school in school improvement status does not make AYP for two consecutive years, the school is identified for school improvement. The following must be implemented for Title I schools: Develop or Revise School Improvement Plan Public School Choice (20% of the Districts Title I allocation) 10% Professional Development Set-Aside (schools portion)

42 What is Public School Choice? 42 Section 1116 (b)(1)(E) Public school choice allows parents or guardians to transfer their students out of low-performing schools into schools that are making AYP.

43 Required Information to Parents 43 Explain what the school and district are doing to address the problems of low performing students Inform of the childs eligibility Identify school options Inform parents that TRANSPORTATION is free Explain students eligibility Explain how the district will notify parents about enrollment and start dates Provide district/school contact (This information may be addressed in the same letter that identifies why the school is in improvement.)

44 School Improvement - Step If a Title I school moves into must Step 2-5 of school improvement. The school must: Develop/Review the School Improvement Plan Step 2 – Review Step 3 - Rewrite Step 4 – Write Restructuring Plan to implement in following year Step 5 Implement Plan Continue Public School Choice Implement Supplemental Educational Services

45 Supplemental Educational Services 45 Section 1116 (e)(12)(C) Supplemental educational services provide additional academic assistance for low-income students who are attending Title I schools that have not met AYP criteria.

46 Responsibilities of the District Notify parents about the availability of services and that there are two enrollment windows. 2. Help parents choose a provider, if requested. 3. Determine which students should receive services if not all students can be served. 4. Enter into an agreement with the provider selected by a parent. 5. Assist OSPI in identifying potential providers. 6. Provide OSPI with information needed to monitor the quality and effectiveness of the services. 7. Protect the privacy of students who receive SESs. [Section 1116(e)(2)(A-D)]

47 State Responsibilities An SEA has a number of responsibilities in ensuring that SES are available to all eligible students. The SEA must approve SES providers, maintain a list of approved providers, display certain information on its Web site, monitor its LEAs implementation of SES, and monitor the quality and effectiveness of providers. Specifically, the SEA must: 1. Consult with parents, teachers, LEAs, and interested members of the public to promote maximum participation by providers to ensure, to the extent practicable, that parents have as many choices as possible [Section 1116(e)(4)(A); 34 C.F.R. §200.47(a)(1)(i)]. 2. Provide and disseminate broadly, through an annual notice to potential providers, information on the opportunity to provide SES and the process for obtaining approval to be an SES provider [Section 1116(e)(4)(E); 34 C.F.R. §200.47(a)(1)(ii)]. (See Section C for additional information.) 47

48 State Responsibilities 3. Develop and apply objective criteria for approving potential providers [Section 1116(e)(4)(B); 34 C.F.R. §200.47(a)(2)]. (See C-1.) 4. Maintain an updated list of approved providers across the State, for each LEA, from which parents may select, and indicate which providers are able to serve students with disabilities or LEP students [Section 1116(e)(4)(C); 34 C.F.R. §200.47(a)(3)(ii)]. An SEA should also give each LEA a list of approved providers in its general geographic location. (See C-2.) 5. Post on its Web site, for each LEA, the amount equal to 20 percent of the LEAs Title I, Part A allocation available for SES and choice-related transportation (also known as the 20 percent obligation) and the per-pupil amount available for SES [34 C.F.R. §200.47(a)(1)(ii)(B)]. (See B-8.) 48

49 State Responsibilities 6. Develop, implement, and publicly report on standards and techniques for monitoring the quality and effectiveness of services offered by approved SES providers, and for withdrawing approval from providers that fail, for two consecutive years, to contribute to increasing the academic proficiency of students served by the providers [Section 1116(e)(4)(D); 34 C.F.R. §200.47(a)(4)]. (See D- 1.) 7. Develop, implement, and publicly report on standards and techniques for monitoring an LEAs implementation of SES [34 C.F.R. §200.47(a)(4)(iii)]. (See D-4.) 49

50 State Responsibilities 8. Monitor each LEAs implementation of SES, including any LEA that spends less than the amount needed to meet its 20 percent obligation and chooses to spend the remainder of that obligation on other allowable activities to ensure that the LEA complies with the criteria in 34 C.F.R. §200.48(d)(2)(i) [34 C.F.R. §200.48(d)(3)]. (See L-1.) 9. In addition to its regular monitoring, review by the beginning of the next school year any LEA that spends significantly less than the amount needed to meet its 20 percent obligation and has been the subject of multiple complaints, supported by credible evidence, regarding implementation of the public school choice and SES requirements [34 C.F.R. §200.48(d)(3)(ii)(A)]. (See L-16.) 50

51 Responsibilities of the School District What are the responsibilities of an LEA in implementing the SES requirements? 1. Notify parents about the availability of services, at least annually [Section 1116(e)(2)(A); 34 C.F.R. §200.46(a)(1)]. (See G-2.) 2. Help parents choose a provider, if requested [Section 1116(e)(2)(B); 34 C.F.R. §200.46(a)(2)]. 3. Apply fair and equitable procedures for serving students if not all students can be served [Section 1116(e)(2)(C); 34 C.F.R. §200.46(a)(3)]. (See F-3.) 51

52 Responsibilities of the School District 4. Ensure that eligible students with disabilities and LEP students receive appropriate services [34 C.F.R. §200.46(a)(4), (5)]. (See C-31 through C-33.) 5. Enter into an agreement with a provider selected by parents of an eligible student [Section 1116(e)(3); 34 C.F.R. §200.46(b)]. (See H-1.) 6. Assist the SEA in identifying potential providers within the LEA [Section 1116(e)(4)(A); 34 C.F.R. §200.46(a)(2)]. (See C-1). 7. Protect the privacy of students who are eligible for or receive SES [Section 1116(e)(2)(D); 34 C.F.R. §200.46(a)(6)]. (See H-16 through H-18.) 52

53 Responsibilities of the School District 8. Prominently display on its Web site, in a timely manner to ensure that parents have current information: (a) beginning with data for the 2007–2008 school year and for each subsequent school year, the number of students who were eligible for and the number of students who participated in SES; and (b) for the current school year, the list of providers approved by the SEA to serve in the LEA and the locations where services are provided [34 C.F.R. §200.39(c)(1)(ii), (iii)]. (See G- 10 through G-12.) 9. Meet its 20 percent obligation. If an LEA spends less than the amount needed to meet its 20 percent obligation, then it must either: (a) spend the remainder of that obligation in the subsequent school year; or (b) meet the criteria in 34 C.F.R. §200.48(d)(2)(i) [34 C.F.R. §200.48(d)(1), (2)]. (See L-1.) 53

54 Responsibilities of the Provider An SES provider is responsible for meeting the terms of its agreement with the LEA (see H-1), including: 1. Enabling the student to attain his or her specific achievement goals (as established by the LEA, in consultation with the students parents and the provider) [Section 1116(e)(3)(A); 34 C.F.R. §200.46(b)(2)(i)(A)]. 2. Measuring the students progress, and regularly informing the students parents and teachers of that progress [Section 1116(e)(3)(A), (B); 34 C.F.R. §200.46(b)(2)(i)(B), (ii)]. 54

55 Responsibilities of the Provider 3. Adhering to the timetable for improving the students achievement that is developed by the LEA in consultation with the students parents and the provider [Section 1116(e)(3)(A); 34 C.F.R. §200.46(b)(2)(i)(C)]. 4. Ensuring that it does not disclose to the public the identity of any student eligible for or receiving SES without the written permission of the students parents [Section 1116(e)(3)(E); 34 C.F.R. §200.46(b)(2)(v)]. 5. Providing SES consistent with applicable health, safety, and civil rights laws [Section 1116(e)(5)(C); 34 C.F.R. §200.47(b)(2)(iii)]. (See C-19, C-31, C-32.) 6. Providing SES that are secular, neutral, and nonideological [Section 1116(e)(5)(D); 34 C.F.R. §200.47(b)(2)(ii)(D)]. 55

56 AYP TIMELINE FOR DISTRICTS (Consequences apply only to districts receiving Title I funds) State Responsibility District Improvement Plan District Improvement Plan State Offers Technical Assistance and MAY take Corrective Action State MUST Take Corrective Action Step AYP Identified for District Improvement WASL Results WASL Results 56

57 District Improvement Step 1 Inform Parents of Districts AYP Status District Improvement Plan 10% Set-Aside for Professional Development Step 2 Inform Parents of Districts AYP Status Implement District Improvement Plan 10% Set-Aside for Professional Development

58 PUBLIC SCHOOL CHOICE AND SUPPLEMENTAL EDUCATIONAL SERVICES ESEA Section 1116; 24 CFR Section

59 Districts must notify parents of eligible students about public school choice options sufficiently in advance of, but no later than 14 calendar days before, the start of the school year. Waiver was possible for 2010 for ONLY those buildings not previously in improvement and for schools that might have moved out of improvement. The state has applied for a waiver for [34 CFR (b)(4)(iv) & 34 CFR (a)(2)] Notification

60 Parent outreach A district may count up to an amount equal to 1% of the 20% obligation toward parent outreach activities associated with SES and transportation for public school choice. Examples of allowable costs include Parent notices Communication through the media, internet, and community partners Displaying information on the LEAs website Parent fairs [34 CFR (a)(2)(iii)(C)

61 Student information The district must prominently display on its website, in a timely manner: The number of students who were eligible for and the number of students who participated in public school choice and SES, beginning with data from the school year and each subsequent school year. For the current school year, a list of SES providers approved by the state to serve the LEA and the locations where services are provided. For the current school year, a list of available schools to which students eligible to participate in public school choice may transfer. [34 CFR (c)(1)]

62 Transparency for parents For each district, OSPI must post on its web site The amount of funds available for choice-related transportation and SES (i.e., an amount equal to 20% of the LEAs Title I. Part A allocation). The per-child amount for SES OSPI must indicate on the list of approved providers those SES providers that are able to serve students with disabilities or who are limited English proficient [ESEA §200.47(a)(3)(iii)]

63 To spend less than the amount needed to meet its 20% obligation, an LEA must meet, at a minimum, the following criteria: Partner, to the extent practicable, with outside groups, such as faith-based organizations, other community-based organizations, and business groups, to help inform eligible students and their families of opportunities to transfer or to receive SES [ESEA §200.48(d)(2)(i)(A)]. Ensure that eligible students and their parents have a genuine opportunity to sign up to transfer or to obtain SES, including by: Providing timely, accurate notice to parents. Ensuring that sign-up forms for SES are distributed directly to all eligible students and their parents, and are made widely available and accessible through broad means of dissemination, such as the Internet, other media, and communications through public agencies serving eligible students and their families [ESEA § & §200.37].

64 Ensure that eligible students and their parents have a genuine opportunity to sign up to transfer or to obtain SES, including by: PSC – Ensuring that parents had time to request that their child be moved to a school not in improvement. SES - Providing a minimum of two enrollment windows, at separate points in the school year, that are of sufficient length to enable parents of eligible students to make informed decisions about requesting SES and selecting a provider [§200.48(d)(2)(i)(B)]. Ensure that eligible SES providers are given equal access to school facilities, using a fair, open, and objective process, on the same basis and terms as are available to other groups that seek access to school facilities [ESEA §200.48(d)(2)(i)(C)].

65 District Responsibilities to Document and Notify the State To spend less that the amount needed to meet its 20% obligation, a district must: Maintain records demonstrating that it has met the required criteria, and Notify the state that it: Has met the criteria, and Intends to spend the remainder of its 20% obligation on other allowable activities. Receive approval from OSPI to amend the application.

66 Consequences for non-compliance If OSPI determines a district has failed to meet any of the required criteria, the district must: Spend an amount equal to the remainder of its 20% obligation in the subsequent year, in addition to its 20% obligation for that year, on choice-related transportation costs, SES, or parent outreach and assistance, or Meet the criteria and obtain permission from the state before spending less than the required amount in that subsequent school year. The state must confirm the districts compliance with the criteria before granting such permission [ESEA §200.48(d)(4)]

67 CHANGES TO IGRANTS 67

68 Changes to iGrants - Title I, Part A Added indirects and total to SAS page New question: description of program New question: measurement to show improved student achievement Clarified 20% must be set aside for choice and SES Built in error if amount available to allocate to buildings does not equal amount allocated 68

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72 Changes to Title I, Part A ARRA ARRA Question 3 (Must address all areas) Driving Results for Students Increasing Capacity Accelerating Reform Planning for Sustainability 72

73 Changes to iGrants LAP New question: description of program New question: measurement to show improved student achievement Removed question 4 (assessments inform LAP instruction) combined with question 1 Removed question 10serving 8 th grade Removed reference to 8 th grade from Page 2, #2extended learning opportunities 73

74 Changes to iGrants LAP End of Year Reports Added Eligible Students by grade Removed extra reporting for students in grade 8 Provided yes/no option for summer school LAP Title I, Part A 74

75 iGrants Reminders Remove all numbers before beginning the application. This includes: Allocations Set asides Enrollment Free and reduced lunch Private school information Answer the questions asked Keep answers brief and on topic Applications are pre-populatedread for relevance, update where needed 75

76 SAS Substantially Approvable Status 76

77 SAS April 30, 2010 Preliminary allocations released and applications are ready in iGrants. Note: While April 30th is OSPIs target date, preliminary allocations and applications will be posted as soon as available, which could be the first week of May. Districts will be notified through iGrants as allocations and applications are made available. 77

78 SAS June 1, 2010 District deadline to submit a substantially approvable status (SAS) request to ensure notification by July 1. (Applies to all programs except for Special Education.) June 2010 Throughout June districts are notified of substantially approved status. 78

79 SAS July 1, 2010 Last day for districts to submit a substantially approved status request for a July 1 spending start date. Summer 2010 Turnaround time for substantially approved or final approval status is no more than 30 calendar days. Summer 2010 Final allocations posted as soon as available and completed. 79

80 SAS August 16, First Notice: Districts who have not submitted or started process are identified and notice is sent to district program manager, business manager, and ESDs. August 23, Second Notice: Districts who have not submitted or started process are identified and notice is sent to district program manager, business manager, superintendent and ESDs. August 30, Third Notice: Districts who have not submitted or started process are identified and notice is sent to district program manager, business manager, superintendent and ESDs. 80

81 SAS September 1, 2010 **Applications due; last day for districts to submit a substantially approved status request for a September 1 spending start date. 81

82 SAS September 7, 2010 **Assistant Superintendent notification to all districts that have not submitted or started the grant process. ** Grant applications received after September 1, 2010 are subject to a spending start date of no earlier than the date received at OSPI. ** 82

83 SAS September 2010 Districts that have approved grant applications may begin submitting reimbursement requests. August/September 2010 Data will become available for Districts to complete the other required data information for Special Education. October 15, 2010 District deadline to notify OSPI of intent to participate in all programs, other than Special Education. December 1, 2010 District deadline to submit other required information for Special Education. 83

84 SAS December 2, 2010 Districts who have not submitted final information are identified and notice that funding remains suspended is sent through iGrants to program manager, business manager, superintendent, and ESDs. 84

85 CPR RESULTS Consolidated Program Reviews 85

86 Schoolwide Programs Include all 10 components Reference so they are easy to locate Update the plan annually Evidence of evaluation and adjustments Plan is for entire building Include all content areas and students 86

87 Targeted Assistance Programs Rank order lists contain all elements Entrance and exit procedures Should be in writing If students do not exit, evaluate effectiveness of program 87

88 District and School Improvement District/School Improvement Plans Must develop within 90 days from notification Address student groups that placed the district/school in improvement by writing achievement goals Include parents, teachers, principals and others in the design of the plan Indicate how the plan will be evaluated for effectiveness [34 CFR and } 88

89 Parent Involvement Demonstrate parent involvement in District parent involvement plan Building parent involvement plan Compacts Use of parent involvement funds 89

90 SES and Transportation for Public School Choice MUST set aside 20% of allocation Cannot release for other allowable purposes until required conditions are met and OSPI approves SES conditions Two windows Partner with CBOs and FBOs Equitable treatment of providers with others Document all requests and results 90

91 LAP Demonstrate eligible students were served Accelerated student learning plans must contain all four required elements Goals Roles of parents, teachers and students Communication, two-way Evaluation and review 91

92 Fiscal Issues Time and effort Procurement, especially personal service contracts and sole sourcing Set asides are sub coded and tracked Must show expended required amounts Expenditures by building show correct ranking by per pupil expense followed 92

93 Resource Links OMB Circular A-87Allowable Costs (Codified as 2 CFR 225) OMB Circular A-102 Grants and Cooperative Agreements with State and Local Governments OMB Circular A-133Audit Requirements and the related Compliance Supplement 34 CFR 80Administrative Requirements 34 CFR 76Requirements for grants passed to districts through the state agency, OSPI idx?c=ecfr&tpl=/ecfrbrowse/Title34/34cfr76_main_02.tpl idx?c=ecfr&tpl=/ecfrbrowse/Title34/34cfr76_main_02.tpl

94 OSPI Title I Contacts Director, Gayle Pauley: Program Supervisors Petrea Stoddard: Yvonne Ryans: Reginald Reid: Jamilyn Penn: John Pope: Larry Fazzari: Jody Hess: Administrative Support Julie Chace: Kevan Saunders: Tony May:


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