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Emergency Solutions Grant Rapid Re-housing Program Indiana Balance of State Continuum of Care Application Overview FY2011 and FY2012 April 24, 2012.

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Presentation on theme: "Emergency Solutions Grant Rapid Re-housing Program Indiana Balance of State Continuum of Care Application Overview FY2011 and FY2012 April 24, 2012."— Presentation transcript:

1 Emergency Solutions Grant Rapid Re-housing Program Indiana Balance of State Continuum of Care Application Overview FY2011 and FY2012 April 24, 2012

2 FY2011 ESG – A UNIQUE YEAR! July 2011 April 2012 June 2012
ESG Round 1 FY11 Awards HEARTH Regulations Released FY11 Awards ESG Round 2 Substantial Amendment to HUD ESG FY12 awarded July 2011 July/Aug 2012 April 2012 June 2012 December 2011

3 ESG - FY2011: A UNIQUE SITUATION
Round 1: Emergency Shelter Grant Allocation: FY2011 (Round 1): $2.017 million Awarded 55 emergency shelters & transitional housing in August 2011 Avg. Award: $36,156 (max.: $50,000/ $25,000 new applicants) Activities Funded for 7/1/11-6/30/12: Operations (74%) Essential Services (18%) Homeless Prevention (very short-term, limited use) (3%) Administration (IHCDA only- 5%) -Will not have 2 separate ESG rounds in future years; Funds will be released from HUD as one amount. IHCDA will continue to have two separate applications- one for ESG- Shelter and one for ESG Rapid Re-housing -Received additional funding for Rapid Re-housing activities; was not at the expense of Shelter funds

4 HEARTH ACT OVERVIEW HOMELESS EMERGENCY ASSISTANCE AND RAPID TRANSITION TO HOUSING ACT
President Obama signed into law May 20, 2009. Consolidates and amends 3 separate homeless assistance programs under title IV of McKinney-Vento Homeless Assistance Act into a single grant program designed to: Revise Emergency Shelter Grant and rename to Emergency Solutions Grant Improve administrative efficiency and enhance response coordination and effectiveness in addressing the needs of homeless persons Codifies into law and enhances the Continuum of Care planning process Revise definitions of “homeless” and “homeless person with a disability” HUD released Rules and Regulations 11/15/11, along with amended homeless definition regulations

5 ROUND 2 ESG FY2011: RAPID RE-HOUSING
Allocation Amount FY2011 (Round 2): $1,244,892.55 Allocation Amount FY 2012: Amount not known Avg. Award: $325,000-$400,000 Awards: 3 with FY2011 funds, 3 with FY2012 funds Award Term: 18 months from start date (July 2012, and est. August 2012) Activities funded: Rapid Re-housing Housing Relocation & Stabilization Services Rental Assistance HMIS Administration

6 FY2011 ALLOCATIONS AND ACTIVITIES
Emergency Solutions Grant: FY2011 Allocation #2 ($1,134,579) Reprogrammed (leftover) from Allocation #1 ($110,313.55) Emergency Shelter Grant: FY2011 Allocation #1 ($2,017,029) Rapid Re-housing Housing Relocation & Stabilization Services Rental Assistance HMIS Administration Operations Essential Services -Admin. cannot exceed 7.5% with Emergency Solutions Grant for total grant. Homeless Prevention Administration Total FY Allocation=$3,151,608.00

7 HPRP VS. ESG HPRP Emergency Solutions Grant- Rapid Re-housing program
(Homeless Prevention & Rapid Re-housing Program) Emergency Solutions Grant- Rapid Re-housing program Temporary, ARRA program Permanent program $16,883,827 $1,134,579 + $110,313 Round 1 rollover = $1,244,892 FY11 Admin. – IHCDA capped at 2% Admin. – IHCDA to cap at 5% No Match 100% Match At or below 50% AMI Below 30% AMI HUD: 18 month maximum IHCDA: 12 month maximum HUD: 24 month maximum IHCDA: 18 months max. services, 12 month max. financial Recertification: 3 months Recertification: Annual Case management encouraged monthly Minimum of monthly case management meetings required Tenant pays 30% housing payment 65% Rental Assistance (includes short term financial assistance) , 35% Services 65% Rental Assistance / 35% Services (includes short term financial assistance) Habitability Inspection required only if moving into new unit Habitability inspection required of ALL units Units must be rent reasonable only Units must be rent reasonable AND below fair market rent Lease Addendum executed between tenant and landlord Rental assistance agreement executed between subrecipient & landlord -regs allow up to 24 months of rental assistance during any 3 –year period, including one-time payment for up to 6 months of rent arrears on tenant’s portion of rent -tenant responsible for all late fees incurred during program -Admin. Money- IHCDA to hold multiple trainings to RR program staff (motivational interviewing, etc.)

8 KEY DIFFERENCES OF ESG I-HOPE not used as eligibility tool, but referral tool. Use to screen in, not screen out Housing locators as central component to program design MOU's with all shelters & TH in service area You define the service area Arizona Self Sufficiency Matrix used in HMIS Outreach plan for reaching unsheltered homeless Concerns about tenants being able to sustain housing should be addressed through program design rather than by screening people out of assistance.

9 All Prevention Programs Shelters & transitional housing
Rapid Re-housing Program Design Models: Central Access Point - Housing Navigator/ Locator - Uses I-HOPE & AZ Matrix tool Outreach All Prevention Programs Shelters & transitional housing Re-housing Rapid Affordable/ Subsidized Housing REPLACE w/ several models

10 WHY IS STANDARDIZED ASSESSMENT & COORDINATED ENTRY IMPORTANT?
Sends households to intervention of best fit from the start Provides system-wide prevention, diversion and rapid re-housing opportunities Client-centric not program-centric Improves system efficiency Fosters more collaboration among providers Improves ability to perform well on HEARTH outcomes ESG mandate Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness -

11 QUALITIES OF A GOOD REFERRAL SYSTEM
Accurate: Matches client needs Informed: Matches facility availability Effective: Provider accepts and enrolls Standard: One process, all clients and services Comprehensive: all funder and provider fields Digital: Uses HMIS, two-way communication Mandatory: Every provider, all the time Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness,

12 VARIOUS MODELS, STANDARDIZED PROCESS
Single Point of Access Multi-Site Coordinated No Wrong Door 2-1-1 Assessment Hotline

13 Standardized Access and Assessment
Flowchart Standardized Access and Assessment Coordinated Referral Access Assessment Assign Mainstream Services Matt White/Abt Presenter So, what does the system actually look like in practice? It’s important to note that coordinated assessment will look differently in every continuum. As we walk through this flowchart together, I am going to point out the major variations that we’ve seen around the country. But I want you to note that there are many hybrid systems that use different combinations of these variations, and that your system will indeed be a hybrid system, perhaps using variations that we haven’t thought of. The key is to follow the two principles that we outlined previously Standardized access forms and assessment procedures for all clients [CLICK FOR ANIMATION] Coordinated referral process for all clients to all programs [CLICK FOR ANIMATION] In this flow chart we are going to explore Who the client or households are that receive service through coordinated intake, What type of intake strategies can be implemented that allow clients to access the system What the assessment process under coordinated assessment needs to accomplish The qualities of a good referral when using coordinated assessment How the system might connect to mainstream services Source: Matt White, Apt Associates US Interagency Council on Homeless Webinar: Coordinated Assessment Webinar. 3/20/12

14 Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness

15 2-1-1 2-1-1 INTAKE SHELTER DIVERSION CENTER MAINSTREAM RESOURCES
PLACES: MEMPHIS/SHELBY COUNTY, TN; PRINCE GEORGE’S COUNTY, MD; ALAMEDA COUNTY, CA PROS: ACCESSIBILITY; EASY LINKAGES TO OTHER MAINSTREAM RESOURCES; REDUCES IN-PERSON CLIENTS CONS: UNABLE TO DEAL WITH CRISIS SITUATIONS FACE-TO-FACE; INCREASED CHANCE OF INCONSISTENCY Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness

16 DECENTRALIZED INTAKE INTAKE POINT #1 INTAKE POINT #2 INTAKE POINT #3
PLACES: MONTGOMERY COUNTY/DAYTON, OH; MONTGOMERY COUNTY, MD PROS: EASIER TO HANDLE LARGER NUMBERS OF CLIENTS; MORE ACCESSIBILITY; MAY INCREASE PROVIDER COMFORT LEVEL CONS: LESS CONTROL AND CONSISTENCY; MAY BE MORE COSTLY DUE TO INCREASED SPACE/STAFF DEMANDS Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness

17 SINGLE INTAKE CENTER/SHELTER
CENTRALIZED INTAKE SINGLE INTAKE CENTER/SHELTER (MAY BE ONE PLACE FOR EACH POPULATION) PLACES: COLUMBUS, OH; GRAND RAPIDS, MI; HENNEPIN COUNTY/MINNEAPOLIS, MN PROS: LESS TRAINING TIME NEEDED; MORE LIKELY TO BE CONSISTENT PROCESS; NEED LESS STAFF CONS: ONE LOCATION MAY NOT BE EQUALLY ACCESSIBLE TO ALL; HIGH VOLUME Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness

18 Heather Presley-Cowen, City of Fort Wayne
Deputy Director, Community Development

19 CITY OF FT. WAYNE- FOR RENT PROGRAM
Heather Presley-Cowen, City of Fort Wayne Deputy Director, Community Development

20 ADDITIONAL PLANNING QUESTIONS
INDIVIDUAL SUBPOPULATION NEEDS CO-LOCATION WITH OTHER CRUCIAL SERVICES ORGANIZATIONAL CAPACITY SIZE OF GEOGRAPHIC AREA DISTANCE FROM OTHER PROVIDERS Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness,

21 RAPID RE-HOUSING TIMELINE & IMPLEMENTATION
Task Completed Release Final ESG Rapid Re-housing RFP to Regional Planning Councils & HPRP subrecipients April 17 Submit Substantial Amendment to HUD April 23 IHCDA to hold Rapid Re-housing Application Webinar April 24th, 1pm Rapid Re-housing proposals due to IHCDA May 18th, 5pm Announce ESG-RR FY2011 awards June 28, 2012 HUD release of FY11 Round 2 funds to IHCDA IHCDA execute agreements for three FY11 Rapid Re-housing awards Late June Early July HUD releases FY12 ESG funds IHCDA execute agreements for three FY12 Rapid Re-housing awards July ? August? (TBD)

22 ESG RAPID RE-HOUSING RFP & APPLICATION FORMS
Threshold Criteria (6) Other Requirements: Entitlement City Collaboration, if applicable Match I-HOPE & Centralized access plan HMIS Defined Outreach plan – to unsheltered homeless Defined Shelter coordination / MOU’s Homeless Definition Activities Claims-monthly Performance Objectives – 3 program, 2 system-wide Section 811 -for notes only- be sure to mention

23 Additional Resources HUD Homeless Resource Exchange 1) HEARTH Act:
; ESG regulations begin on pg HUD ESG: United States Interagency Council on Homelessness 1) Retooling Crisis Response Systems 2) Retooling the Homeless Response System National Alliance to End Homelessness: 1) ESG Resources: Understanding and Implementing the Interim Rule 2) Coordinated Assessment Toolkit: Rapid Re-housing Triage Tool 4) Coordinated Entry: The Basics

24 SUBMITTING THE PROPOSAL
Due by Friday, May 18th, 5pm IHCDA office Submit one hard copy and one electronic to Kelli Barker Exhibits, Attachments, Signature Page Questions- Send to Kelli Barker by . Limited responses will be provide.


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