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State of Louisiana Mitigation Governor's Office of Homeland Security and Emergency Preparedness Pre-Disaster Mitigation (PDM) Flood Mitigation Assistance.

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Presentation on theme: "State of Louisiana Mitigation Governor's Office of Homeland Security and Emergency Preparedness Pre-Disaster Mitigation (PDM) Flood Mitigation Assistance."— Presentation transcript:

1 State of Louisiana Mitigation Governor's Office of Homeland Security and Emergency Preparedness Pre-Disaster Mitigation (PDM) Flood Mitigation Assistance (FMA) Repetitive Flood Claims (RFC) Severe Repetitive Loss (SRL) D. Casey Levy State Hazard Mitigation Officer

2 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Pre-Disaster Mitigation (PDM) Grant Program Guidance Overview CFDA #97.017

3 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Pre-Disaster Mitigation (PDM): Provide funds to states, territories, Indian tribal governments, and communities for hazard mitigation planning and the implementation of mitigation projects prior to a disaster event. PDM grants are awarded on a competitive basis. Eligible sub-applicants will compete nationally for PDM grant funds.

4 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Purpose The PDM program provides a significant opportunity to raise risk awareness and reduce the nations disaster losses through pre-disaster mitigation planning and the implementation of feasible, effective, and cost-efficient mitigation measures. The PDM program provides funding to reduce loss of life as well as damage and destruction to property from natural hazards.

5 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Authorization and Appropriation The PDM program is subject to the availability of appropriation funding, as well as any directive or restriction made with respect to such funds. FEMA will ensure that a State will receive no less than $500,000 for sub-applications within the State that meet all FY 2008 Guidance eligibility requirements.

6 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Sub-Applicants State-level agencies including State institutions Federally and State-recognized Indian tribal governments Local governments Public colleges and universities Private non-profit (PNP) organizations and private colleges and universities are not eligible sub-applicants.

7 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation National Flood Insurance Program (NFIP) If Sub-applicants have been identified through the NFIP as having a Special Flood Hazard Area (SFHA), and a Flood Hazard Boundary Map (FBHM) or Flood Insurance Rate Map (FIRM) has been issued for their specific jurisdiction, they must be participating in the NFIP, and not suspended or withdrawn from the NFIP, to be eligible for the PDM program.

8 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Allocation Due to the Federal Budget Continuing Resolution, funding for FY 08 PDM has yet to be appropriated.

9 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Mitigation Plan Requirement All sub-applicants must have a FEMA-approved hazard mitigation plan by the application deadline to be eligible to apply for project grant funding under the PDM program in accordance with 44 C.F.R. Part 201.

10 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Benefit-Cost Analysis (BCA) Sub-applicants are required to perform a BCA for each project, as well as one for each repetitive flood loss property and substantially damaged property in the sub-application.

11 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Award Process FEMA will select for further review the highest scoring eligible sub-applicants from each State in order until the projects and/or plans within a State are no less than $500,000. All remaining eligible sub-applications will be reordered. The Approving Federal Official shall select the highest scored eligible planning and project sub-applications for further review, in order, up to the remaining amount of funds available for the program.

12 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Award Process cont. The selecting official may make a selection of a sub- application out of rank order based upon one or more of the following factors: Availability of funding Balance/distribution of funds geographically or by type of recipient Duplication of sub-applications Program priorities and policy factors Other pertinent information.

13 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Planning Activities New Plan Development Comprehensive Review and Update The outcome of a mitigation planning grant award must result in an adopted FEMA-approved hazard mitigation plan prior to the end of the performance period.

14 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Project Activities Voluntary acquisition of real property for conversion to open space in perpetuity Relocation of public/private structures Elevation of existing public/private structures to avoid coastal or riverine flooding Structural/non-structural retrofitting of existing public or private structures to meet or exceed applicable building codes relative to hazard mitigation Construction of safe rooms for public and private structures

15 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Project Activities cont. Hydrologic and Hydraulic studies/analyses, engineering studies, and drainage studies Vegetation management Protective measures for utilities, water and sanitary sewer systems and/or other infrastructure Storm water management projects to reduce or eliminate long-term risk from flood hazards Localized flood control projects that are designed specifically to protect critical facilities and that do not constitute a section of a larger flood control system

16 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Ineligible Planning Activities Flood studies or flood mapping Mapping activities that are not part of a risk assessment Risk assessments, technical assistance, studies, or workshops not resulting in a FEMA-approved hazard mitigation plan Information dissemination activities exceeding 10% of the total cost of the planning sub- application or that are not tied directly to a PDM planning sub-application

17 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Ineligible Planning Activities cont. A sub-application that requires ground disturbing activities that would initiate the environmental or historic preservation review and compliance process Pre-award activities not directly related to the development of the planning sub-application or implementing the proposed planning activity Limited revisions and amendments that do not result in a comprehensive hazard mitigation plan update

18 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Ineligible Project Activities Major flood control projects Projects that solely address operation, maintenance or repairs of existing structures, facilities, or infrastructure Water quality infrastructure projects Warning and alert notification systems, sirens, and other communication systems Flood studies or flood mapping Dry flood-proofing of residential structures Generators and related equipment for non-critical facilities

19 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Ineligible Project Activities cont. Generators and related equipment for critical facilities that are not part of a larger eligible mitigation project sub-application Any mitigation activities involving demolishing an existing structure, mitigation reconstruction or demolition/rebuild Projects that solely address a manmade hazard Localized flood control projects that do not constitute a section of a larger flood control system Any project for which another Federal agency has primary authority

20 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Funding Limits for Individual Projects Mitigation planning: $1M cap on Federal share for new plans, not to exceed 3 years $500,000 cap on Federal share for updated plans Mitigation projects: $3M cap on Federal share, not to exceed 3 years

21 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Cost-Share 75% Federal cost share 25% Non-Federal

22 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Application Process Complete applications must be received in eGrants by January 10, :59:59 PM, EST

23 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Performance Period/Extensions PDM sub-grants are limited by statute to a period not to exceed 3 years The Regional office may extend the performance period for up to 1 year

24 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation PDM Information and Guidance 08.shtm

25 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Flood Mitigation Assistance (FMA) Grant Program Guidance Overview CFDA #97.029

26 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Flood Mitigation Assistance (FMA): FMA is a pre-disaster grant program created with the goal of reducing or eliminating claims under the National Flood Insurance Program (NFIP). Provides funding so that cost-effective measures are taken to reduce or eliminate the long-term risk of flood damage to structures insurable under the NFIP.

27 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation FMA FY 2008 Priority The FY 2008 FMA priority is to fund flood mitigation activities that reduce or eliminate the long-term risk of flood damage to buildings, manufactured homes, and other structures insured under the National Flood Insurance Program (NFIP).

28 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Sub-Applicants State-Level Agencies Federally and State-Recognized Indian Tribal Governments Local Communities Private Non-Profit (PNP) organizations are NOT eligible sub-applicants To be eligible for project grants, an sub-applicant must have a FEMA approved Flood Mitigation Plan

29 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation National Flood Insurance Program (NFIP) All sub-applicants must be participating in the NFIP, and must not be on probation, suspended or withdrawn from the NFIP. FMA funds shall not be awarded for activities in non-participating communities. Properties in all FMA projects must be NFIP insured at the time of project application and flood insurance must be maintained at least through completion of the mitigation activity.

30 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Allocation Due to the Federal Budget Continuing Resolution, funding for FY 08 PDM has yet to be appropriated.

31 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Project Activities Acquisitions/ Relocations of insured structures Elevations Dry-Floodproofing of insured non-residential structures Minor localized flood control projects Beach nourishment activities Demolition of NFIP-insured structures on acquired or restricted real property

32 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Planning Activities Planning activities that develop State, Indian tribal, and local Flood Mitigation Plans that meet the planning criteria outlined in 44 CFR Part 78

33 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Technical Assistance Activities Solicitation, review, and processing of sub-applications Assistance to sub-applicants for engineering feasibility, BCA, and Environmental and Historic Preservation documentation Geo-coding mitigation projects Managing grants Technical monitoring Plan reviews and planning workshops Computer or GIS equipment (up to 15%) State FMA Point-of-Contacts salary, and his/her FMA related training and travel expenses

34 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Ineligible Project Activities Major Flood Control projects Dry Flood proofing of residential structures Mitigation reconstruction Phased or partial projects Studies that do not result in a completed mitigation project Flood studies or Flood mapping Maintenance or repair projects Generators, and related equipment Warning and alert notification systems Response and communication equipment

35 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Ineligible Planning Activities Flood studies or Flood mapping Risk assessments, technical assistance, information dissemination or workshops not resulting in a FEMA-approved Flood Mitigation Plan Ground disturbing activities Non-flood planning activities

36 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Funding Limits Planning Grants NOT more than once every 5 years $150,000 to any State agency applicant $50,000 to any community applicant Project Grants Will not exceed $3,300,000 to any community during any 5 year period

37 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Cost Share 75% Federal 25% non-Federal cost share The non-Federal share provided from in-kind contributions cannot exceed 12.5%

38 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Pre-Award Costs Sub-Applicants may be reimbursed for pre-award costs incurred after the publication of the FMA Guidance for activities directly related to the development of the project proposal. Activities may include: Development of the BCA Environmental/Historic Preservation data and documentation Engineering Design (Project Grants) Pre-Award Costs must be identified as separate line-items in the Cost Estimate for the project sub-application

39 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Application Process Complete applications must be received in eGrants by March 10, :59:59 PM, EST Eligible Applicants may submit sub-applications for funds in excess of their Target Allocation

40 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Performance Periods and Extensions FMA sub-grants are limited by statute to a period not to exceed 3 years The Regional office may extend the performance period for up to 1 year

41 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Scope of Work Changes FEMA may not consider changes to the SOW between the close of the application period and the completion of the selection process. Requests for changes to the SOW after award may be permissible as long as they do not change the nature or total project cost of the activity, properties identified in the sub-application, the feasibility and effectiveness of the project, negate the cost-effectiveness of the project, or make the project ineligible.

42 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation FMA Guidance nt_prog.shtm

43 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Repetitive Flood Claims (RFC) Grant Program Guidance Overview CFDA #97.092

44 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Repetitive Flood Claims (RFC): Provides funding to reduce or eliminate the long- term risk of flood damage to insured structures that have one or more claim payments for flood damages. Grants are awarded on a competitive basis without reference to state allocations, quotas, or other formula-based allocation of funds. The RFC program is subject to the availability of funding.

45 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation FY 08 RFC Goal The long-term RFC Goal is to reduce or eliminate claims under the NFIP through mitigation activities that are in the best interest of the National Flood Insurance Fund (NFIF).

46 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Sub-Applicants State-Level Agencies Federally and State Recognized Indian Tribal Governments Local Communities Private Non-Profit (PNP) organizations are NOT eligible sub-applicants

47 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation National Flood Insurance Program (NFIP) All sub-applicants must be participating in the NFIP, and must not be suspended or withdrawn from the NFIP. RFC funds shall not be awarded for activities in non-participating communities. Properties in all RFC projects must be NFIP insured at the time of project application and maintained at least through completion of the mitigation activity.

48 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Activities Acquire insured properties that have one or more claim payments for flood damages and demolish or relocate structures, with conversion of property to deed-restricted open-space use. Elevations Dry Flood-proofing of non-residential structures Minor Localized Flood Control Projects (funding limited to $1M per project).

49 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Ineligible Activities Mitigation plan development, update or amendment Major flood control projects Dry flood-proofing of residential structures Mitigation reconstruction Applications involving any activities for which implementation has already been initiated or completed Phased or partial projects Studies that do not result in a completed mitigation project

50 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Ineligible Activities cont. Flood studies or flood mapping Projects that solely address maintenance or repairs of existing structures, facilities, or infrastructure Generators, and related equipment Warning and alert notification systems Response and communication equipment Landscaping for ornamentation Site remediation of hazardous contaminants

51 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Cost Share All RFC grants are eligible for up to 100% Federal assistance. RFC funds may only be awarded if the Applicant has certified either: The State and the community are not able to meet the 25% non-Federal match that would otherwise make the activity eligible under the FMA Program; or The State or community does not have the capacity to manage the activities under the FMA Program.

52 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Pre-Award Costs Eligible costs incurred prior to the date of the grant award, but after the RFC application period has opened, are identified as pre-award costs. Activities may include: Development of BCA Environmental/Historic Preservation data and documentation Engineering design Pre-Award Costs must be identified as separate line-items in the Cost Estimate for the project sub-application or they will not be considered. Pre-Award Costs must be identified as separate line-items in the Cost Estimate for the project sub-application or they will not be considered.

53 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Application Process The opening of the RFC application period will be posted on FEMAs website: htm htm Complete applications must be received in eGrants by January 10, :59:59 PM, EST

54 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Benefit-Cost Analysis (BCA) A Benefit-Cost Analysis (BCA) using a FEMA- approved methodology must be submitted for each project to demonstrate cost-effectiveness. The Flood Very Limited Data Module may NOT be used to demonstrate cost-effectiveness for RFC sub-applications.

55 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation National Ranking and Selection FEMA will rank all eligible project sub- applications on the basis of the greatest savings to the National Flood Insurance Fund as demonstrated by the verified BCA Eligible project sub-applications not selected for RFC grant awards during the FY 2008 cycle will be placed on a waiting list and may be considered for RFC grant awards during the FY 2009 RFC program funding cycle

56 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Performance Periods and Extensions RFC sub-grants are limited by statute to a period not to exceed 3 years The Regional office may extend the performance period for up to 1 year

57 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Scope of Work Changes FEMA may not consider changes to the Scope of Work (SOW) between the close of the application period and the completion of the selection and award process, and no changes will be approved for cost overruns after award. Requests for changes to the SOW after award are permissible as long as they do not change the nature of the activity, the feasibility and effectiveness of the project, or render the project ineligible.

58 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Severe Repetitive Loss (SRL): The Severe Repetitive Loss (SRL) grant program was authorized to provide funding to reduce or eliminate the long-term risk of flood damage to severe repetitive loss (SRL) structures insured under the National Flood Insurance Program (NFIP).

59 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation SRL Properties Residential properties that have at least four NFIP claim payments over $5,000 each, where the cumulative amount of claims payments exceeds $20,000; or Residential properties for which at least two separate claims payments have been made with the cumulative amount of the building portion exceeding the value of the property Claims may occur within any ten-year period

60 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Purpose The purpose of the SRL grant program is to reduce or eliminate claims under NFIP through project activities that will result in the greatest savings to the National Flood Insurance Fund (NFIF).

61 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Eligible Flood Mitigation Project Activities Flood-proofing (historical properties only) Relocation Elevation Acquisition Mitigation reconstruction (demolition rebuild) Minor physical localized flood control projects

62 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Cost Share 75% Federal 25% Non-Federal Up to 90% Federal cost-share funding for projects approved in States with FEMA-approved Standard or Enhanced Mitigation Plans that include a strategy for mitigating existing and future SRL properties.

63 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation SRL Information and Guidance The guidance for SRL has still not been released. FEMA is hoping for an open application period sometime in December.

64 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation PDM, FMA, RFC, SRL Quarterly Reports The Sub-Grantee shall submit quarterly reports for each grant award by the following dates: March 31 June 30 September 30 December 31

65 State of Louisiana Mitigation Governor's Office of Homeland Security and Emergency Preparedness eGrants

66 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Connecting to e-Grants Production link https://portal.fema.gov What you need to connect An internet service provider and the Internet

67 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Registration Personal data protection Information is user-specific Username and Password Contact Information Enter Factual and Complete data Be sure to enter your current address The State will be able to provide access codes for jurisdictions

68 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation The Subgrant Menu Login using your created Username and Password Your Homepage Four options Print Blank applications Create New Application Update/Complete Un-submitted Application(s) Revise/Amend Submitted Application(s)

69 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Subgrant Application Options Start a New Application Copying an Existing Application

70 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Data Entry in the Application Before You Get Started Most Important Aspects PAY ATTENTION TO DETAIL! BE COMPLETE AND THOROUGH! Required Fields Denoted with a * Application Completeness Status

71 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation The Application Process Application Status Applicant Information Contact Information Community Information Mitigation Plan Information Mitigation Activity Info Hazard Information Scope of Work Properties Decision Making Process Cost Estimate Match Sources Cost Effectiveness Info Environmental Information Maintenance Schedule Comments & Attachments Assurances & Certifications Review & Submit Application

72 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Review and Submit The Application must be 100% Complete Signing the Application Your e-Grants password Check the block Print or Return to your Homepage Reviewing your application status

73 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Application Development Resources Quick Reference Guides for Subgrant Applicants are available in.pdf and txt format at:

74 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Contact Information Annick D. Leger Governors Office of Homeland Security and Emergency Preparedness 415 North 15 th Street 4 th Floor- Mitigation Section Baton Rouge, LA

75 Governor's Office of Homeland Security and Emergency Preparedness State of Louisiana Mitigation Contact Information D. Casey Levy State Hazard Mitigation Officer Governors Office of Homeland Security and Emergency Preparedness 7667 Independence Boulevard Baton Rouge, LA


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