Presentation on theme: "Visio Shapes basics. Course contents Overview: Shapes fulfill your Visio vision Lesson 1: An introduction to shapes Lesson 2: How to get shapes Shapes."— Presentation transcript:
Visio Shapes basics
Course contents Overview: Shapes fulfill your Visio vision Lesson 1: An introduction to shapes Lesson 2: How to get shapes Shapes basics
Overview: Shapes fulfill your Visio vision From flowcharts to office layouts, shapes form the essence of any Visio diagram. You can arrange and connect shapes to represent objects, actions, and ideas and then form visual relationships among them. Shapes basics This course provides the fundamentals you need to be able to put shapes where you want, make them look right and do what you need them to do, and fulfill your overall vision.
Course goals Identify the two types of Visio shapes: 1-D and 2- D. See how 1-D and 2-D shapes behave. Find the shapes you need. Shapes basics
Lesson 1 An introduction to shapes
What is a shape? In Visio, the definition covers more than you might think. Yes, there are basic shapes like rectangles and diamonds for a flowchart. But there are also very detailed shapes. And Visio shapes don't just sit there and look good. They have interactive behavior as well. Meaning that when you work with them, they react in a certain way. Shapes basics Shapes range from simple to detailed.
Two types of shapes When you work with Visio shapes, you can resize them, rotate them, move them around, and so on. But how the shape behaves when you do those things depends on the type of shape that it is. Shapes basics 1-D and 2-D shapes
Two types of shapes There are two types of shapes in Visio: Shapes basics 1-D and 2-D shapes Each type of shape behaves a certain way. Once you know the type that a shape belongs to, youll be able to work with it successfully. One-dimensional (1-D) Two-dimensional (2-D)
1-D shapes A 1-D shape is a shape that, when selected, has a beginning point and an ending point. As the picture shows, 1-D shapes typically look like lines. Shapes basics Examples of 1-D shapes How do 1-D shapes behave when you work with them? If you move the beginning point or ending point, only one dimension changes: the length.
1-D shapes But the most powerful behavior of 1-D shapes is their ability to connect two other shapes. Shapes basics Examples of 1-D shapes For example, in a business process diagram, you might connect two departments with a line or an arrow.
2-D shapes A 2-D shape is a shape that, when selected, does not have a beginning or an ending point. Instead, a 2-D shape has eight selection handles. Shapes basics Examples of 2-D shapes How do 2-D shapes behave? When you click and drag a corner selection handle, you can change two dimensions: the length and the width.
2-D shapes 2-D shapes are typically used to represent something: either a general concept or a specific object. Shapes basics Examples of 2-D shapes Like the laptop and the block shown here, some 2-D shapes are drawn to look three-dimensional. But theyre still 2-D shapes, which you know because of the eight selection handles.
1-D or 2-D? How to be sure. At first glance, some shapes look like 2-D shapes but are really 1-D shapes. And vice-versa. To avoid any confusion, always select the shape, and Visio will tell you what it is. Shapes basics Which is 1-D and which is 2-D? Dont be fooled!
1-D or 2-D? How to be sure. For example, the arrow shape at the top of this illustration appears to be two dimensional because of its thickness. Shapes basics Which is 1-D and which is 2-D? Dont be fooled! But if you selected it, you would see its beginning point and its ending point, so it is 1-D for sure.
1-D or 2-D? How to be sure. On the other hand, the curve shape appears to be 1-D. After all, it looks like just a line. Shapes basics Which is 1-D and which is 2-D? Dont be fooled! But if you selected it, you would see the eight selection handles that tell you its 2-D.
1-D or 2-D? How to be sure. To many people, 1-D describes a shape with one dimension, and 2-D describes a shape with two dimensions. These are familiar definitions of 1-D and 2-D. Shapes basics Which is 1-D and which is 2-D? Dont be fooled! However, as you can see from these examples, the Visio definitions depend on how the shapes behave, not on how they look.
Shapes with special behavior All shapes in Visio are either 1-D or 2-D, depending on how they behave. But some shapes have other handy behavior that is unique to them and that doesnt depend on whether theyre 1-D or 2-D. Shapes basics Drag the control handle to swing the door. For example, some shapes have yellow control handles that let you interact with them.
Shapes with special behavior In this illustration, the door shape has a control handle that you can drag to swing the door open and closed. Will it clear the table nearby? Shapes basics Drag the control handle to swing the door. It appears not. Better find a smaller table or make other adjustments to the furniture so that this problem doesnt occur in the real world.
Anything is a shape When working with Visio, youll probably want to add text, photos, or clip art. Although these are not shapes created by Visio, in Visio all of these things are shapes nonetheless. Shapes basics In Visio, anything is a shape.
Anything is a shape If you type text on an empty part of the page, that text will be a 2- D shape, and it will have eight selection handles when selected. If you select an imported picture, it will have those handles too. Shapes basics In Visio, anything is a shape. Lets face it: Anything on the page, whether pictures or text, is a shape to Visio. Anything.
Suggestions for practice 1. Open the exercise Observe 2-D behavior. 3. Observe 1-D behavior. 4. Look at more 1-D and 2-D shapes on the other diagrams. 5. Explore the special behavior some shapes have. Shapes basics
Test 1, question 1 How can you identify a 2-D shape in Visio? (Pick one answer.) Shapes basics 1.Select the shape, and look for the six green selection handles at the sides of the shape. 2.Select the shape, and look for the eight green selection handles at the sides of the shape. (Continued on next slide.)
Test 1, question 1, contd. How can you identify a 2-D shape in Visio? (Pick one answer.) Shapes basics 3.If the shape has two dimensions, then its a 2-D shape. 4.If the shape looks as though it has three dimensions, then its not 2-D, its 3-D.
Test 1, question 1: Answer Select the shape, and look for the eight green selection handles at the sides of the shape. Shapes basics Many 2-D shapes have a green rotation handle as well.
Test 1, question 2 A good reason to use a 1-D shape is when you want which of the following? (Pick one answer.) Shapes basics 1.A thin border line along the four sides of a drawing page. 2.The shape to resemble a spatial object like a circle, a piece of furniture, or some office equipment. 3.The shape to represent an employee in an org chart. 4.To connect two shapes.
Test 1, question 2: Answer To connect two shapes. Shapes basics Connecting shapes is the main reason you would use a 1-D shape in Visio.
Test 1, question 3 If you drag a shapes yellow control handle, what will happen? (Pick one answer.) Shapes basics 1.The shape will rotate. 2.The shape will exhibit special behavior. 3.The shape will resize to proportionate widths. 4.The shape will move in a straight line so that you can keep it on the same y or x axis.
Test 1, question 3: Answer The shape will exhibit special behavior. Shapes basics If a shape has a yellow control handle, then you can drag that handle to get additional behavior from the shape. For example, you can swing open a door shape, or open a drawer in a file cabinet shape.
Lesson 2 How to get shapes
In Visio, all the worlds…a shape. And there are hundreds of Visio shapes to choose from, more than you can memorize. So its good to know how to find them when you need them. The ways to get shapes arent quite as numerous as the shapes themselves. But there are plenty of ways, each one good for different purposes. Shapes basics Six ways to get shapes
You must remember this Before we talk about how to get shapes, we need to make sure you understand three terms: Shapes basics Shapes window, stencils, and shapes 1.Shapes window. This window contains stencils. 2.Stencils. Stencils arent shapes. Thats important. Stencils contain shapes.
You must remember this Before we talk about how to get shapes, we need to make sure you understand three terms: Shapes basics Shapes window, stencils, and shapes 3.Shapes. Shapes, in Visio, are everything. But shapes arent stencils. Stencils contain shapes.
You must remember this The illustration shows the Organization Chart Shapes stencil and its shapes. Shapes basics Shapes window, stencils, and shapes Notice the two other stencils: Borders and Titles and Backgrounds. To see the shapes in either of those stencils, youd just click the name of the stencil.
Get shapes with templates One way to get shapes is to choose a template. A template is one of the drawing type options you see when you start Visio. The animation shows how when you choose a template, the stencils and shapes for the template appear in the Shapes window, ready to work with. Shapes basics Animation: Right-click, and click Play. Choosing a template brings you shapes automatically.
Get shapes with templates One way to get shapes is to choose a template. A template is one of the drawing type options you see when you start Visio. The illustration shows how when you choose a template, the stencils and shapes for the template appear in the Shapes window, ready to work with. Shapes basics Choosing a template brings you shapes automatically.
Get shapes with templates The advantage of using a template is that it provides you with lots of shapes organized for a specific purpose and related to each other. Shapes basics Choosing a template brings you shapes automatically. In this example, the shapes are specific to flowcharts. If you chose another template, youd get shapes designed and organized for that templates purpose instead.
Get shapes by searching If you need more shapes than a template gives you, you can use the Search for Shapes box to search for them. To search for a shape: Shapes basics 1.Type one or two words in the Search for Shapes box, for example, arrows. 2.Visio creates a temporary stencil to hold the shapes it finds. Shapes window and Search for Shapes box
Get shapes by searching In this example, that temporary stencil would have the name arrows. To use a shape, you would drag it from the arrows stencil onto your drawing. Shapes basics Shapes window and Search for Shapes box
Get shapes by searching Search for Shapes searches the Visio stencils that are installed on your computer. Shapes basics Shapes window and Search for Shapes box If you have an Internet connection, Search for Shapes also searches the Microsoft Web sites for new and updated Visio shapes.
Get shapes by browsing If you want, you can browse for shapes by using the File menu and the Shapes submenu. Items on that submenu are organized the same way that templates are. Shapes basics Browsing for shapes
Get shapes by browsing For example, lets say that a few weeks ago you used Visio to create a map. Shapes basics Browsing for shapes You remember using a shape for the airport in the map, and now that shape would be helpful in the flowchart youre making.
Get shapes by browsing To get that airport shape into the flowchart, you could browse as shown here. Shapes basics Browsing for shapes The Transportation Shapes stencil would appear in the Shapes window along with your other flowchart stencils, and you could drag the airport shape to the page.
Draw your own shapes If you cant find the shape you need in Visio, you can always draw your own shape. Your own shape can be simple or complex, from a wiggly line to a piece of custom office equipment. Shapes basics Create your own shapes by using the Drawing toolbar.
Draw your own shapes While drawing your own shapes is beyond the scope of this course, the tip of the iceberg is the Drawing toolbar, shown here. Shapes basics Create your own shapes by using the Drawing toolbar. It lets you create shapes from scratch by using simple tools.
Get shapes from other people Sometimes other people have made shapes that you want to use. When you want to use shapes made by others, they could send you a copy of a Visio drawing with those shapes in it. Often, however, what youll get is a stencil of shapes. Shapes basics ContosoShapes.vss on the My Shapes submenu
Get shapes from other people A stencil is a file with.vss or.vsx in the name. When you receive a stencil file, copy it to this location: Shapes basics ContosoShapes.vss on the My Shapes submenu C:\Documents and Settings\username\My Documents\My Shapes After you do that, the stencil will be available through Visio menu commands.
Get shapes from other people Shapes basics ContosoShapes.vss on the My Shapes submenu For example, the picture illustrates that someone copied ContosoShapes.vss to My Documents\My Shapes. Now the ContosoShapes command appears on the File menu, Shapes submenu, My Shapes submenu.
Insert pictures Suppose youd like to insert a photograph into a diagram to show peoples pictures in an org chart. To do that, on the Insert menu, youd point to Picture and then click From File. Visio automatically makes the photograph a 2-D shape and puts the eight handles on it. Shapes basics Inserting a picture as a Visio shape
Insert pictures Shapes made by inserting pictures arent as intelligent as the shapes that come from stencils. As far as interactive behavior goes, theyre not much more than a square on the page. Shapes basics Inserting a picture as a Visio shape Nonetheless, they are shapes, which means you can connect them with 1-D shapes, resize them, position them, and so on.
Suggestions for practice 1. Take a look at the shapes a template gives you in exercise Search for a starburst shape. 3. Use stencils provided by other people. 4. Draw your own shape. Shapes basics
Test 2, question 1 Which of the following is not a way to get shapes? (Pick one answer.) Shapes basics 1.Insert a picture. 2.Choose a template. 3.Choose Import on the Shapes menu. 4.Browse for shapes using the File menu and Shapes submenu.
Test 2, question 1: Answer Choose Import on the Shapes menu. Shapes basics
Test 2, question 2 What is a Visio stencil? (Pick one answer.) Shapes basics 1.A collection of shapes available in the Shapes window. 2.A premade shape that you can drag onto a page. 3.A file you can open in Visio that contains an already created drawingjust fill in the blanks. 4.A cutout shape that you can fill in with any color.
Test 2, question 2: Answer A collection of shapes available in the Shapes window. Shapes basics Often people think that a Visio stencil is a shape, but its not. Its a group of shapes.
Test 2, question 3 If someone gave you a.vss or.vsx file, where should you put it so that it is available in Visio? (Pick one answer.) Shapes basics 1.In My Pictures\My Visio Shapes. 2.In My Documents\My Shapes. 3.On the desktop.
Test 2, question 3: Answer In My Documents\My Shapes. Shapes basics If you put the file here, the stencil will be available on the My Shapes submenu.
Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card.Quick Reference Card Shapes basics
USING THIS TEMPLATE See the notes pane or view the full notes page (View menu) for detailed help on this template.