1. How to comply with the ____ Transit Benefit Ordinance [City Seal]

2. Goal of workshop Attendees will leave the workshop with a clear understanding of how IRS Section 132(f) works, how to comply with the transit benefit ordinance; and have an understanding of the options available to administer their program. Overview Overview of the Ordinance Understanding the IRS Section 132(f) Code Overview of the options available [bicycle benefit ?]

3. Transit Benefits Ordinance [Date of passage and number] [Summarize existing support in the business community] Designed to help achieve its goal to reduce CO2 emissions _______________

4. Ordinance requires employers with at least __ employees to offer at least one of three benefit options. All employees counted (full-time, part- time, temporary) Include employees who work outside _____. Governmental entities not included. Transit Benefits Ordinance details

5. [city] Benefits Ordinance ____ months till compliance (xx x, 20xx) Non-compliance –$xx for first violation –$xx for second violation (in same year) –$xx for each additional (in same year)

6. Transit has come a long way…

7. 1991 – Transit benefit begins ($21 Maximum allowed only as a subsidy) 1998 – Commuter Choice Legislation Passes allows pre-tax deduction 2007 – Benefit increased to $115 2009 – Additional increase in cap to $230; $20 bicycle amendment 20__ -- __________ passes legislation …and so has the transit benefit.

8. Saves up to $190 per employee per year in payroll taxes Creates an excellent employee recruitment and retention tool Improves employee morale and productivity Reduces parking lot congestion with more transit/vanpool usage Helps reduce local traffic congestion and improves air quality Benefits to Employers

9. Saves up to $1000 a year in personal income taxes Creates an incentive to try a more relaxing and economical commute Using transit or vanpools helps to improve air quality and the general quality of life Benefits to Employees

10. Hundreds of employers already participate in __… [Add additional logos here]

11. IRS and 132 (f) -- Very Flexible -- 2 Key Points: -Cannot exceed maximum per month of $230 -No cash reimbursement

12. Three ways to offer the transit benefit: A. pre-tax payroll deduction B. subsidy, in addition to salary C. a combination of the two

13. Two ways to set up your transit benefit: A.Do it yourself Less than 100 employees You have one work site B. Have someone else do it for you--using a third party administrator (TPA) Larger companies Multiple work sites

14. Option #1: Do it Yourself… 9 steps to setting up your program

15. #1 Choose the type of program Debit Cards - IRS compliance Transit Passes - Available from all transit agencies Vouchers - Universal acceptance

16. #2 Get management approval

17. #3 Identify key personnel

18. #4 Create and distribute survey/enrollment form

19. #5 Tabulate surveys

20. #6 Arrange for payroll to establish a deduction code

21. #7 Order passes/vouchers/debit cards

22. #8 Distribute benefit to employees

23. #9 Update your personnel policy handbook

24. Option #2: Have someone else do it for you Selecting a Third Party Administrator

25. #1 Research options Look online to see who can provide this service; talk with your payroll provider as well #2 Meet with a representative Make sure to understand costs, timeframes, and your responsibilities #3 Sign agreement

26. Also consider including bicycling—it is now covered up to $20 a month!

27. “The mode of transportation that you choose has a greater effect on the environment than any other decision you make as a consumer.” -Union of Concerned Scientists