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UPDATE ON SCHOOL NUTRITION PROGRAM POLICIES AND RECORDKEEPING REQUIREMENTS FOR SCHOOL YEAR 2013-2014.

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Presentation on theme: "UPDATE ON SCHOOL NUTRITION PROGRAM POLICIES AND RECORDKEEPING REQUIREMENTS FOR SCHOOL YEAR 2013-2014."— Presentation transcript:

1 UPDATE ON SCHOOL NUTRITION PROGRAM POLICIES AND RECORDKEEPING REQUIREMENTS FOR SCHOOL YEAR

2 The objective of this training is to Provide an overview of the new recordkeeping requirements as a result of the healthy Hunger Free Kids Act of 2010 (HHFKA) Identify where resources can be accessed Stress the importance of having appropriate personnel attend relevant training and watch webinars

3 Questions? REMEMBER THAT THIS IS AN OVERVIEW TO GIVE YOU AN AWARENESS OF ALL THE CHANGES AND UPDATES. DETAILS WILL BE PROVIDED DURING THE TOPIC SPECIFIC WEBINARS THAT ARE SCHEDULED

4 What if I get scheduled for an Administrative Review (AR) this year? There will be a training by invitation only just for you. You will be prepared for success!

5 NEW Administrative Review Areas Meal Access & Reimbursement (PS 1) Meal Pattern & Nutritional Quality (PS 2) Resource Management (General) General Program Compliance (General) Other Federal Program Reviews (PS &General) Certification & Benefit Issuance Verification Meal Counting & Claiming Meal Components & Quantities Offer versus Serve Dietary Specs & Nutrient Analysis Risk Assessment Nonprofit School Food Service Account Paid Lunch Equity Revenue from Non-program Foods Indirect Costs USDA Foods Civil Rights SFA On-site Monitoring Local Wellness Policy Competitive Foods Water Food Safety SBP & SFSP Outreach Reporting & Recordkeeping Other State Regs Afterschool Snacks Seamless Summer Option Fresh Fruit & Vegetable Program Special Milk Program 5

6 AVAILABLE RESOURCES ON SNEARS CURRENT MEMOS AND MESSAGES ARCHIVED MEMOS/RESOURCES WEBINARS TRAINING PRESENTATIONS

7 ARCHIVED MEMOS

8 WEBINARS (UNDER TRAINING)

9 FUTURE TOPICS FOR WEBINARS? OCT 8: VERIFICATION OCT 22:MENU PLANNING, OFFER VERSUS SERVE,PRODUCTION RECORDS OCT 23:FOOD SAFETY AND HACCP OCT 24:LOCAL WELLNESS POLICIES OCT 29:CIVIL RIGHTS NOV 8:AFTER SCHOOL SNACK PROGRAM AND SEAMLESS SUMMER OPTION (ASSP/SSO) AND ALL THESE WILL BE ARCHIVED ON SNEARS FOR FUTURE REFERENCE AND TRAINING OF YOUR STAFF

10 HANDS ON TRAININGS SCHEDULED? RESOURCE MANAGEMENT – – SEPT 30, – OCT 15 – OCT 31 MENU PLANNING, OFFER VERSUS SERVE AND PRODUCTION RECORDS – OCT 3 – OCT 7 – OCT 9 HEALTHIER US SCHOOL CHALLENGE (HUSSC) – NOV 19 DETAILS ARE CURRENTLY AVAILABLE ON SNEARS ON THE MESSAGES AND MEMOS PAGE

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12 RESOURCE MANAGEMNT This comprehensive topic includes: RISK ASSESSMENT NON PROFIT SCHOOL FOOD SERVICE ACCOUNT PAID LUNCH EQUITY REVENUE FROM NON PROGRAM FOODS INDIRECT COSTS USDA FOODS

13 FOOD SAFETY AND HACCP ALTHOUGH THERE IS NOT A LOT OF CHANGE HERE THESE REQUIREMENTS ARE SO IMPORTANT ON A DAILY BASIS IN YOUR OPERATION THAT ONGOING TRAINING OF STAFF IS RECOMMENDED. DOCUMENT ALL STAFF TRAINIG!!

14 BUT I RECEIVE MEALS FROM A VENDOR……… LEA MUST KNOW THAT VENDORS ARE HACCP COMPLIANT WHEN PREPARING FOOD NOTE: PREPARATION FACILITIES (Commercial vendors and other LEAs) must be visited when an AR is scheduled

15 LOCAL WELLNESS POLICY (LWP) HHFKA ADDED NEW PROVISIONS A LOCAL WELLNESS POLICY WITH BOARD APPROVAL IS NOW REQUIRED BUT WHAT DOES IT HAVE TO INCLUDE?

16 GOALS ARE REQUIRED TO BE SET FOR NUTRITION EDUCATION AND PHYSICAL ACTIVITY NUTRITION PROGRAM GOALS BASED ON HHFKA ALSO: THERE MUST BE A DESIGNATED LWP OVERSIGHT OFFICIAL THERE MUST BE A PLAN IN PLACE TO MEASURE IMPLEMENTATION

17 CIVIL RIGHTS POSTERS MUST BE IN ALL MEAL SERVICE AREAS (LUNCH ROOMS AND CLASSROOMS) NEW CIVIL RIGHTS STATEMENT MUST BE ON ALL DOCUMENTS INCLUDING YOUR MENUS EMPLOYEE CIVIL RIGHTS TAINING MUST BE DOCUMENTED

18 AFTER SCHOOL SNACK PROGRAM (ASSP) MONTHLY MENUS COMPLIANT WITH MEAL PATTERN MUST BE ON FILE PRODUCTION RECORDS ARE REQUIRED (CONSIDER THESE A LEGAL DOCUMENT TO SUPPORT YOUR CLAIM FOR REIMBURSEMENT) ON SITE REVIEWS MUST BE DONE BY THE LEA 2 TIMES A YEAR MUST HAVE AN ACCEPTABLE COUNTING SYSTEM FOR AREA ELIGIBLE SIGHTS AND REGULAR SITES (ONE SNACK PER CHILD PER DAY) THE EDUCATION COMPONENT REQUIREMENT FOR PARTICIPATION HAS BEEN REMOVED

19 SEAMLESS SUMMER OPTION (SSO) WILL BE REVIEWED THE SUMMER BEFOR OR AFTER AN AR IS SCHEDULED THIS WILL BE ADDRESS IN DETAIL AT THE TRAINING FOR THOSE LEAs SCHEDULED FOR AN AR

20 FRESH FRUIT AND VEGETABLE PROGRAM (FFVP) AND SPECIAL MILK PROGRAMS THESE WILL ALSO BE REVIEWD AND OBSERVED DURING AN AR CLAIMS WILL BE VALIDATED

21 BREAKFAST AND LUNCH MENUS PLAN COMPLIANT MENUS TRAIN STAFF IN MENU REQUIREMENTS SHORT WEEK FOR LUNCH? Know how to calculate vegetable requirements

22 UNIVERSAL FREE BREAKFAST? SERVING BREAKFAST AT NO COST TO ALL STUDENTS? Meals must be counted and recorded correctly by category (free, reduced price and paid) LEA must document how costs will be covered since there is no income from payment of meals

23 PRODUCTION RECORDS NEW STATE AGENCY FORMS ARE AVAILABLE THESE ARE LEGAL DOCUMENTS TO SUPPORT YOUR CLAIM FOR REIMBURSEMENT FISCAL ACTION WILL BE TAKEN WHEN THEY ARE NOT AVAILABLE FISCAL ACTION WILL BE TAKEN FOR ONGOING ERRORS WHEN THEY ARE COMPLETED ONGOING STAFF TRAINING IS CRITICAL

24 OFFER VERSUS SERVE (OVS) LEA must offer enough food on all reimbursable meal service lines and have signage posted Written policy must be on file for each school Students must select required components to make a reimbursable meal Food service staff must be trained and able to recognize a reimbursable meal. SIGNS FOR BREAKFAST AND LUNCH ARE REQUIRED AND SHOULD NOT BE COMBINED

25 HAVE FAMILY STYLE SERVICE? MOST FAMILY STYLE SERVICE IS IN THE CLASSROOM. IT IS IMPORTANT TO TRAIN THE EMPLOYEES SERVING THE MEALS ON THE OVS POLICY A STANDARD OPERATING PROCEDURE (SOP) SHOULD BE IN EVERY CLASSROOM FOR REFERNCE

26 DIETARY SPECIFICATIONS: SMI IS GONE! Meals must meet standards for: Calories Saturated Fat Trans Fat Sodium (Starting School Year ) A determination will be made by SA whether a weighted nutrient analysis is required during the AR

27 OTHER POLICIES THAT WILL BE REQUIRED? FIELD TRIPS CHARGING MEALS CONSIDERING PURCHASING EQUIPMENT? ALL EXPENDITURES ABOVE $5000 WILL NEED STATE AGENCY APPROVAL. A MEMO WITH THE DETAILS WILL BE POSTED ON SNEARS

28 ONGOING PROGRAM REQUIREMENTS VERIFICATION PROCESS BIOSECURITY POTABLE WATER COMPETIVE FOODS REPORTING AND RECORDKEEPING

29 Where can you find State Agency forms? SNEARS VERSUS DEPT OF AG WEBSITE? (need address here…………………….) Karen…..help me out here. Come up with some language on what will be where

30 WHAT NOW? Attend trainings and view webinars planned by SA STILL have questions after watching the webinars and reviewing the training presentations ? Contact us with questions at


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