Presentation on theme: "EVERYTHING NONPUBLIC 1 May 2, 2011 – New Providence, NJ May 18, 2011 – Westhampton, NJ May 19, 2011 – Somerville, NJ May 23, 2011 – Newton, NJ May 25,"— Presentation transcript:
EVERYTHING NONPUBLIC 1 May 2, 2011 – New Providence, NJ May 18, 2011 – Westhampton, NJ May 19, 2011 – Somerville, NJ May 23, 2011 – Newton, NJ May 25, 2011 – Wayne, NJ June 2, 2011 – Pennsauken, NJ June 3, 2011 – Hamilton, NJ June 6, 2011 – Neptune, NJ
State Nonpublic Programs Chapter 192 and Chapter 193 2
General Eligibility Criteria Chapter 192 and Chapter 193 Full-time in student in a nonpublic elementary or secondary school (grades K-12) located in New Jersey; Parent(s)/guardian(s) live in New Jersey; If student boards at a nonpublic school, the district where parent(s) reside is child's district of residence; Resident of another state enrolled in a NJ nonpublic school located may receive initial evaluation or reevaluation for examination and classification or annual review for examination and classification for Chapter 193 services. Eligible for services if they were enrolled in a public school; 3
General Eligibility Criteria Chapter 192 and Chapter 193 Chapter 192: 5-20 years old Chapter 193: 5-21 year old Meet the student eligibility criteria determined by the New Jersey Department of Education for the specific service Signed form 4
General Eligibility Criteria Application-Form Submitted at any time during the school year through one of the following means: To the nonpublic school To the local public school district where the nonpublic school is located To the service provider 5
District Responsibilities Annual Consultation Correspondence/notices of meetings Dated sign-in sheets Prior to change in services (include parents also) 6
District Responsibilities Third-Party Provider Contract District is responsible for oversight of Chapter 192 and Chapter 193 services. Provider needs districts authority to: Sign form Keep records 7
District Responsibilities Third-Party Provider Contract Scope and nature of services Cost and method of payment for services Professional staff, facilities and student records for services Details of administration of the programs to be provided Budget page: program, administration, per student amounts for each service 8
District Responsibilities Facilities Determine site for instructional services during annual l consultation Sectarian nonpublic school adequate for education certificate of occupancy (TCU also) health and fire inspection certificates for the school (TCU also) Accessible to individuals with disabilities 9
District Responsibilities Facilities Use of Nonpublic Schools District/provider directs and supervises instructional services, including computer assisted instruction District/provider ensures religious matter not introduced during services 10
District Responsibilities Student Transportation Student Records Maintenance Security 11
District Responsibilities Fiscal Management Annual submission of Report of Nonpublic Auxiliary and Handicapped Services Request for Additional Funding Under the Provisions of Chapters 192/193 if current funding insufficient Restrictions: Administration 6%, Facilities Rental 18% 12
District Responsibilities Fiscal Management Nonpublic Student Services Project Completion Report for the Chapter 192 Services and the Chapter 193 Services Accounting system for Chapter funds Return of unexpended funds to state 13
Chapter 192 Purpose To provide nonpublic school students with auxiliary services Compensatory education English as a second language Home instruction 14
Student Eligibility Criteria Chapter 192: Compensatory Services Grades 3-12 Standardized assessment: below 40 th percentile on most recent version 50 th percentile on standardized test Educationally related criteria: report card grades, book level tests, teacher ratings and writing samples. 15
Student Eligibility Criteria Chapter 192: Compensatory Services Grades K-2: Three of four measures Teacher and parent survey, interviews, observational assessments Work samples collected over time, including performance based assessments Developmental screenings, checklists Report cards, tests, projects 16
Student Eligibility Criteria Chapter 192: Compensatory Services Grades K-2: Nonpublic School Responsibilities Identify appropriate assessments Develop portfolio of evidence that demonstrates the childs areas of need. Provide copy of portfolio to the district/provider 17
Student Eligibility Criteria Chapter 192: ESL Native language other than English Scores below cut-off level of English language proficiency on a department-approved language proficiency test At least one other indicator ( level of reading in English, previous academic performance, performance on standardized tests in English, input of teachers and other staff) 19
Student Eligibility Criteria Chapter 192: ESL Individual Student Learning Plan Needs assessment in English language skills Instructional program (goals, measurable objectives, frequency, teaching techniques, materials, resources) Exemptions from standardized testing in English, if applicable Evaluation procedures for progress toward performance objectives Exit criteria 20
Student Eligibility Criteria Chapter 192: Home Instruction Enrolled in a registered nonpublic school Unable to attend school for 10 consecutive school days or 15 cumulative school days or more during school year temporary or chronic health condition requiring treatment which precludes participation in their usual educational setting 21
Student Services Chapter 192: Home Instruction District/provider must services as soon as possible, but no later than five school days after the student has left the general education program. Instruction must meet the promotion and graduation requirements of the nonpublic school student attends (excludes religious studies). A certified teacher from district/provider provides instruction. subject, grade level and special needs of the student 22
Chapter 193 Purpose To provide nonpublic school students with remedial services Evaluation and determination of eligibility for special education and related services Supplementary instruction Speech-language services 23
Chapter 193 Student Services Plan Present levels of academic achievement and functional performance Measurable annual goals Short-term objectives Projected date for the beginning of services and modifications, anticipated frequency, location and duration of services and modifications 24
Chapter 193 Re-evaluations Why : To determine if student continues to be a student with a disability. When : within three years of the previous classification When : Sooner if conditions warrant or if the student's parent or teacher requests. 25
Chapter 193 Supplementary Instruction What : Addition to the primary instruction for the subject Delivery : Appropriately certified teacher, individually or in groups according to the numbers for support resource programs. Student must have a services plan 26
Chapter 193 Speech Language Services What : An addition to the regular instruction program. Includes language, articulation, voice, and fluency. Delivery : Appropriately certified speech- language specialist, individually or in groups not to exceed five students. Student must have a services plan 27
New Jersey Department of Education Nonpublic Schools Coordinator 28
Chapter 192 and Chapter 193 Auxiliary Services for Nonpublic Students Subject of each Chapter audit review is to verify the final payment information based on the Project Completion Report filed with the Division of Finance
Chapter 192 and Chapter 193 Auditing Auxiliary Services For Nonpublic Students Office of Fiscal Accountability and Compliance (OFAC)
Chapter 192 and Chapter 193 Auxiliary Services For Nonpublic Students Public school district is responsible for use of funds CSA signs the Valid and reliable instruments deemed appropriate by the public school district Working relationship with service provider
Chapter 192 and Chapter 193 Auxiliary Services For Nonpublic Students OFAC compares actual Chapter 192 students eligible for services and actually documented by proof of service Compensatory education ESL services Trace all services to the project completion report filed with the Division of Finance
Chapter 192 And Chapter 193 Auxiliary Services For Nonpublic Students Chapter 192 commercial tests for eligibility and multiple measures Review is in accordance with the annual guidance contained in the NJDOE publication for Chapter services
Chapter 192 and Chapter 193 Auxiliary Services for Nonpublic Students Verifications of students to attendance records Verification of students to service records School attendance registers DRTRS nonpublic reports-B8T Service provider progress reports
Chapter 192 and Chapter 193 Auxiliary Services for Nonpublic Students OFAC review includes each form for each Chapter 193 service Subject of each audit review is to verify the final payment information based on the project completion report filed with the Division of Finance
Chapter 192 and Chapter 193 Auxiliary Services for Nonpublic Students OFAC reviews each service plan file for each full evaluation, reevaluation or annual review Files must be available for all students System of accountability for students transferred
Chapter 192 and Chapter 193 Auxiliary Services for Nonpublic Students OFAC reviews each supplemental services, or speech file for each evaluation or speech correction Actual service records and monthly student billings reviewed Speech evaluations compared to CST evaluations
Chapter 192 and Chapter 193 Auxiliary Services for Nonpublic Students Audit process Amendments to findings based on new documentation Exit conference Post audit appeal process Recovery of state aid OFAC consultation with OSEP Fair procedures and follow up Alternative tests Technical assistance
Textbook Aid The New Jersey Nonpublic School Textbook Law requires the board of education in each public school district in New Jersey to purchase (with state funds) and loan textbooks, upon individual request, to all students attending a nonpublic school located in the public school district.
What Is A Textbook? Textbook means books, workbooks or manuals, whether bound or in loose-leaf form; or electronic textbooks including but not limited to: computer software, computer-assisted instruction, interactive videodisc and other computer courseware and magnetic media.
What Is Not A Textbook? Reference materials – encyclopedias, almanacs, atlases and general special purpose dictionaries, of which the student does not have individual use. Supplementary materials – supplementary books, magazines newspapers and audiovisual materials normally housed in the school library.
Other Materials – tests and testing materials teachers editions of textbooks and review books computers (hardware), computer software materials such as blank disks or tapes or cassettes, computer chips, consoles (hardware), computer correction devices and cassette recorders What Is Not A Textbook?
Web site Nonpublic Textbook Aid book.pdf
Nursing Services The district board of education having nonpublic schools within their school district boundaries shall provide nursing services to students enrolled in a nonpublic school as follows pursuant to N.J.S.A. 18A:40-23 et seq:
Assistance with medical examinations including dental screening; Screening of hearing; The maintenance of student health records and notification of local or county health officials of any student who has not been properly immunized; and Scoliosis examinations of students between the ages of 10 and 18 Nursing Services
healthservices.pdf Web site Nonpublic School Health Services
EVERYTHING NONPUBLIC Federal Programs IDEA 47
Children with Disabilities Enrolled by their Parents in Private Schools Office of Special Education Programs Services through IDEA-B 34 CFR §§ (Handout)
Who is served? The reauthorized IDEA-B Act of 2004 contains a provision for participation of children parentally placed in private schools. LEAs must consider the needs of these students in the development of their IDEA applications. This applies to both the Basic (Section 611) ages 3-21 and the Preschool (Section 619) ages 3-5. The reauthorization (2006) changed the responsibility to the district of location (attending) for the provision of services to eligible children attending private schools within the district borders. This includes out-of-state eligible students.
How do I identify the eligible students? Not through the (this is the intake form for Chapter ) Each LEA must locate, identify, and evaluate all children with disabilities who are enrolled by their parents in private, including religious, elementary and secondary schools located in the school district. (34 CFR § and § ) The LEA may use an outside public agency to conduct the evaluations (i.e. Evaluations completed through Chapter 193) however: The cost of the evaluations may not be charged to the proportionate share Out-of-state evaluation costs What about Preschool children? Procedure similar to evaluation of public school students
How is the Proportionate Share Created? The children with disabilities identified as ELIGIBLE for special education and related services are reported by the LEA on their October 15 th Nonpublic Annual Data Report (ADR) consistent with 34 CFR § (a). Number of eligible parentally placed private school children with disabilities / total number of students with disabilities x the allocation amount. APPENDIX B of 34 CFR Part 300.
Proportionate Share Calculation Number of eligible children with disabilities In public schools 300 In private schools + 20 ______ 320 Federal Part B Flow- Through $$ LEA receives $152, $152, $ a student X 20 students _____________________ $9, For proportionate share
Supplement not Supplant Beginning with the FY 2003 applications LEAs were required to use the entire proportionate share of IDEA-B funds (Section 611 and section 619) to provide for services to students with disabilities parentally placed in private (nonpublic) schools. State (Chapter 193) and local funds may supplement and in no case supplant the proportionate share. 34 CFR § (d)
How are services determined? In March 2006, OSEP (federal) issued a document entitled Questions and Answers on Serving Children with Disabilities Placed by their parents at Private Schools. Provides guidance on the requirements. (Handout) The website provides a topic brief and a video clip describing specific highlights of the requirements and suggested processes.http://idea.ed.gov
How are services determined? Consultation Process Among the LEA, private school representatives and parent representatives throughout the year (and prior to the completion of the federal entitlement grant(s)). A representative of the district must be present at a meeting if convened by an agency other than the district. How, where and by whom special education and related services will be provided is determined through this process. Services that may be provided through the federal share are similar to those provided to public school students with disabilities (not limited as with Chapter 193). Continue communication throughout the year to ensure that the agreed upon services are provided.
Written Affirmation When timely and meaningful consultation, as required by 34 CFR § , has occurred, the LEA must obtain a written affirmation signed by the representatives of the participating private schools (Sample Handout) What this is not : A list of attendees at a meeting Consultation signoff as defined in Title I If written affirmation is not provided within a reasonable period of time the LEA must keep documentation of the consultation process on file for SEA review and request. Verification is within the grant application. How are services determined?
Equitable Services No parentally-placed private school child with a disability has an individual right to receive some or all of the special education and related services that the child would receive if enrolled in the public school. All of the proportionate share could be spent on one child depending on consultation and need. Students enrolled in nonpublic schools by their parents may receive a different level of service than public school students. Decisions about services are through the consultation model. The LEA must make the final decisions with respect to the services to be provided (not the vendor). How are services determined?
Compliance A private school representative has the right to submit a complaint to the SEA that the LEA – Did not engage in consultation that was meaningful or timely; or Did not give due consideration to the views of the private school official. The complaint is filed in the same manner as a public school complaint. The forms and process may be found on the SEAs website at How are services determined?
A representative of the student with a disability may request services of district of location at any point by completing the Request for IDEA Services for Eligible Nonpublic School Students with Disabilities form (Not a 407-1) (Handout) A Services Plan is required (34 CFR § (b)) and must describe the specific special education and related services that will be provided for the parentally placed private school children. (Handout) It must also specify the funding source. Can a current service plan for a child under Chapter193 be modified to include services through IDEA-B? How are services provided?
Provisions IDEA-B funds may not be used for separate classes as per 34 CFR § IDEA-B funds must be used to meet the special education and related services needs of these students and not the needs of a private school or the general needs of the students enrolled in the private school. Services, including materials and equipment, must be secular, neutral and nonideological. Services may be provided on-site at a childs private school, to the extent consistent with the law.
Contracting LEAs may contract with another public agency, including another school district, to provide the required services. 34 CFR § (c) A restriction of 6% admin may be leveled against services provided by the vendor as established through a contract. Admin may not be charged against the entire share or against no services. If the district is providing the services directly they may charge no more than 6% admin on the services provided. The contracted agency is not the sole decision maker about what services are to be provided. A representative of the district of location must be involved. IDEA funds may not be distributed directly to a nonpublic or the parent/guardian of an eligible child. The entire proportionate share may not be transferred to a vendor without proof of service. Provisions
Transportation as a related service Transportation may be provided from the home to the service site or from the school to the service site. LEAs are not required to provide transportation from the home to the private school. Transportation is an allowable cost and may be considered when determining whether the district has met its proportionate share responsibility. Include in the Services Plan (SP) as necessary for the child to benefit from the services. Provisions
Use of personnel The services provided to parentally placed private school children with disabilities must be provided by personnel meeting the same standards as personnel providing services in the public schools. Exception for private school personnel regarding highly qualified. Public School Personnel – to the extent necessary and if those services are not normally provided by the private school. Private School Personnel – outside of his or her regular hours of duty and under public supervision (hired by the LEA/Agency) Provisions
Property Equipment and Supplies The public agency must keep title to and exercise administrative control of all property, equipment, and supplies that the public agency acquires under 611 or 619 for the benefit of private school children with disabilities. These items are to be returned to the public agency when no longer needed. No IDEA-B funds are to be used for repairs, minor remodeling, or construction of school facilities. Example: Smart Boards and FM systems. Provisions
65 Contact Information Office of Special Education Programs IDEA-B Program Coordinator
EVERYTHING NONPUBLIC Federal Programs Title I, Part A 66
Title I, Part A Purpose : To improve the teaching and learning of children failing, or most at-risk of failing, to meet challenging State academic achievement standards. How : Extra (supplemental) learning opportunities for eligible students, their parents and their teachers 2
Equitable Service Provision Legislation requires districts receiving Title I, Part A funds to provide services to: Eligible nonpublic school students Teachers of eligible nonpublic school students Families of eligible nonpublic school students. ESEA §
Equitable Services Why? Census poverty data includes low-income families with nonpublic school children Census poverty data used to determine districts Title I allocations Child Benefit Theory: Funds benefit child only 69
Equitable Services Phase I Step 1 : Locating Nonpublic Students Step 2 : Counting Nonpublic Students Enrollment data, Income data Step 3 : Generating Nonpublic Allocation 70
Equitable Services Phase I Step 2: Counting Resident Nonpublic Students Enrollment data : match resident nonpublic students to their public school attendance area Low-income data : Contact schools enrolling resident nonpublic students Various methods: survey, extrapolation, proportionality, equated measure 72
Equitable Services Phase I Step 3: Generating Nonpublic Allocations Who : Nonpublic students who 1) live in the attendance area of a Title I public school and 2) come from low-income families How : District enters enrollment and low-income numbers into its annual Title I, Part A application How much : The same per-pupil amount as public schools students residing in the Title I attendance area 73
Consultation Scheduling Meetings During the design and development of the Title I program [ESEA §1120(b)] Throughout the Title I program Before and after the program 74
Consultation Scheduling Meetings Send invitation to ALL nonpublic schools enrolling resident students Agenda Refusal form 75
Consultation Agenda Needs of eligible children Services to be provided How, where and by whom Evaluation of the program Size and scope of the services Data for poverty count Activities for teachers and families of participants Third-party contract 76
Consultation Agenda Should: Be a discussion between district and nonpublic school officials Allow all parties to express their views and to have their views heard. Should not Dictate menu of services 77
Consultation Outcomes Participating nonpublic schools. Timeline for services Parent involvement activity topics Professional development activity topics Amount of funds for: 1.Instructional services 2.Parental Involvement activities 3.Professional development topics 78
Consultation Complaint Process Nonpublic school officials may file a complaint with the NJDOE if the district does not engage in timely and meaningful consultation or give adequate consideration to the views of nonpublic school officials. 79
Equitable Services Phase III: Providing Services Types of Services Direct instruction outside the regular classroom Tutoring Providing services to four-year old children who are enrolled in a preschool program at the private school Counseling Computer assisted instruction Extended day/year programs (e.g, Saturday, summer) Summer school 80
Equitable Services Phase III: Providing Services Provider Options District employee Employee of a third-party under contract with the district Title I paraprofessionals must be in close proximity and under the direct supervision of an HQ public school teacher. Nonpublic school teachers may be employed by both the private school and the district 81
Equitable Services Phase III: Providing Services Student Selection Must live in a Title I participating public school attendance area; and Must meet multiple, educationally related, objective criteria (e.g. grades, standardized assessments, assessments Pre-K to 2: developmentally appropriate criteria, teacher judgment and interviews with parents 82
Equitable Services Phase III: Providing Services District maintains control of the program Design and implement the program Verify time and activity of Title I employees. Control of Title I funds, materials, equipment and property Monitor the Title I program in the nonpublic school 83
Equitable Services Phase III: Providing Services Allowable Title I expenditures: must address needs of low-performing (Title I) students, teachers of low-performing students and families/parents of low-performing students. Title I funded equipment or supplies in the nonpublic school are used for Title I purposes only. 84
Equitable Services Phase III: Providing Services Unallowable Expenditures Address the needs of the nonpublic school Address the general needs of the nonpublic school students Examples : SmartBoards, classroom textbooks, courses for teaching certification, professional development on reading 85
Contact Information Office of Student Achievement and Accountability Title I, Part A Nonpublic Program Coordinator
Federal Entitlement Grants Titles IIA and III Title IIA – Improving Teacher Quality Title III – English Language Acquisition, Language Enhancement and Academic Achievement
Title II Part A Nonpublic Funding Under Title II part A, private school teachers, principals and other educational personnel are eligible to participate to the extent that the district uses these funds to provide professional development for teachers and other school personnel.
Nonpublic Funding Hold Harmless The district must spend at least as much for Professional Development as it did in FY 2001 under the Eisenhower Professional Development and Class-size reduction programs. (hold harmless)
FY 01 Eisenhower District Allocation FY 01 CSR Prof Dev Funds FY 11 Hold Harmless Amount FY 11 PD Amount $6,082$0$6,082$11,216 Non-Public FY 011 Non- Public % FY 011 Non- Public Allocation 0020Apple Montessori School1.17%$ Our Lady of the Magnificat7.05%$791 Title II, Part A – Hold Harmless
Consultation LEAs must consult with appropriate nonpublic school officials during the design, development, and implementation of the professional development program.
Consultation topics How will needs of children/teachers be identified What services will be offered to meet needs How, where and by whom How will services be assessed Amount of funds available Delivery of services Size and scope of equitable services
Allowable Uses Improving knowledge of: Core academic subjects Instructional teaching methods Integrating technology into instruction How to teach students with different needs Involving parents in childrens education Leadership development Use of data and assessment to improve instruction
Allocated Services Districts may not give nonpublic schools a check in the amount of their allocation. Nonpublic schools receive services in amount of allocation.
Title III Title III provides funding for language instruction for English language learners (ELLs) and immigrant students.
Determining Eligibility (new reporting system) Beginning in the 2011/12 school year: Nonpublic schools will be allocated Title III services based on the number of LEP students identified for and receiving ESL instruction under Chapter 192. This number represents those nonpublic students who have applied for services by filing a form to the public school district and met the criteria for 192 services.
Eligibility Criteria The students native language must be other than English; The student must score below the cut-off level of English language proficiency on a department- approved language proficiency test; and The student must have at least one other indicator.
Other indicators include: Assessing the level of reading in English Reviewing the previous academic performance of the student as well as standardized tests in English Reviewing the input of teaching staff members responsible for the educational program of the pupil.
Consultation Topics How the LEP children's needs will be identified. What services will be offered. How, where and by whom the services will be provided. How the services will be assessed and how the results of the assessment will be used to improve those services. The size and scope of the services to be provided to the private school children and educational personnel. The amount of funds available for those services.
Delivery of Services Directly or through a third party May be on-site at nonpublic school (need not remove religious objects from room) Must benefit the students/teachers, not the school Responsibility of the LEA, not of the third-party provider Nonpublic school cannot be reimbursed! It is against the law
Federally Funded Services Must be supplemental and may not replace or supplant services that would, in the absence of federal funds, be provided by nonpublic school to participating nonpublic school children.
Discretionary Grants The following slides are competitive grants that the district applies. If received – all nonpublic schools within the districts sending area are given the opportunity to participate in the grant.
Title II –Preparing, Training & Recruiting High Quality Teachers & Principals Mathematics & Science Partnerships (Part B) Partnership with Higher Ed. and LEAs to enhance the content knowledge and teaching skills of classroom teachers Improving Partnerships and Active Collaboration for Teaching (IMPACT) [Part A} Partnership with Higher Ed., LEAs & ETTCs to raise student academic achievement in targeted core content areas
Title IV, Part B 21 st Century Community Learning Centers The purpose of the program is to supplement the education of children who attend low performing schools and live in high-poverty areas so that they may attain the skills necessary to meet New Jerseys Core Curriculum Content Standards.
Unsatisfied? What can a nonpublic school official do if unsatisfied with the services being provided by the LEA? File a formal complaint with the New Jersey Department of Education by following the steps outlined in the complaint process at the following Web site:
Access to the EWEG system Access to the EWEG System 1). Access to the EWEG system is gained through the New Jersey Homeroom Page at: (see screen view below).
Access to the EWEG system 2). On the left side of the screen click the link marked EWEG. The following screen will open:
Access to the EWEG system 3). Click the Public Access button. After clicking the Public Access button, a screen appears with a list of formula grants that can be accessed. See below screen view.
Access to the EWEG system 4). Click the link for the application that will be viewed. The screen view below appears when the selected link is the Title I ARRA-Consolidated Application.
Access to the EWEG system 5). A districts application may be accessed in two different ways: A). Enter the Name of the district in the white cell marked Starts with; OR B). Click in the radio box marked District Code and enter the County and District code in the white cell marked Starts with. Please note: do not place a space between the County code and the District code. C). Click the Search button after completing either (a) or (b) above. The following screen will appear.
Access to the EWEG system 6). Click in the radio box to the left of the application to be viewed. The screen will refresh.
Access to the EWEG system 7). Click the Open Application button and the application opens.
Thank you for attending EVERYTHING NONPUBLIC 113