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Pennsylvania S upervised A gricultural E xperience Employment Pages A Guide to Completing the PA FFA Employment Record Book.

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Presentation on theme: "Pennsylvania S upervised A gricultural E xperience Employment Pages A Guide to Completing the PA FFA Employment Record Book."— Presentation transcript:

1 Pennsylvania S upervised A gricultural E xperience Employment Pages A Guide to Completing the PA FFA Employment Record Book

2 ……. the placement of students on farms or in an agricultural businesses, to provide a "learning by doing" environment. These SAEs are done outside of normal classroom hours and may be paid or non-paid. What is an employment SAE? An employment SAE is:

3 Every Employment Record book section begins with…… Hibernia County Park1 first January 20XX Justin FoxEd Maxx Hibernia County Park Your enterprise name and number should be the same as you entered in the second column on your common pages title page. Enter your name the same way as on the Common pages cover page. Enter the date you were hired for this position or the first day of the New Year if you were employed by the same employer last year. Enter your employers name and the name of the business. This page should be completed at the beginning of the project year in ink.

4 Every Employment Record book section begins with…… Hibernia County Park1 firstname Hibernia County Park firstMay 20XX31st December 20XX In most cases the beginning dates will agree with the dates at the top of the page. The only exception would be if you will actually start work sometime in the future (example – beginning June 15) Enter the dates employment will end. In most cases this is the end of the calendar year, but in some cases (summer employment, where employees apply each year) there is a fixed date for employment to end.

5 Ed Maxx Enter the name of the person responsible for training (this may or may not be the same as your employer). Monday through Friday 3PM until 8PM Saturdays from July 1 to September 30 Enter the hours your employer expects you to be available for work. No over time is worked or paid With two weeks notice Its good to have these provisions for overtime and time off in writing. In the middle of this page you will find the particulars for this job. This page should be completed at the beginning of the project year.

6 Ed Maxx Monday through Friday 3PM until 8PM Saturdays from July 1 to September 30 No overtime worked or paid With two weeks notice Workmans Compensation Its important to know how much you can expect to be paid before you start the job. $6.00 per hour $6.50 per hour Weekly You should also know when you can expect your first raise and what you will be paid after receiving this raise. If deductions are taken from your pay, you have Workmans Compensation in PA. How often will you be paid, weekly, bi-weekly, bi-monthly or monthly?

7 The employee is responsible for supplying his own tools. Finally, at the bottom of the page, list any additional expectations you or your employer might have. And at the bottom of the page, there are things you should keep in mind as you begin employment.

8 The second page of the employment contract spells out exactly what each party expects from the employee (you). This page should be completed at the beginning of the project year. Maintain a safe work place Make sure your employer has read the expectations and enter any other considerations here before signing at the bottom of the page. Make sure your parent is involved with your SAE also. If they have any concerns about your job, it should be entered here. Provide transportation for the student to the job site

9 The bottom of page two provides space for signatures as well as other pertinent information. This should be completed before the start of your employment. By signing this contract, each person (you, your employer, your parent and your teacher) indicates that they have read this contract and agree to each entry. Provide instruction on safe use of equipment. Justin Fox 1/1/XX Ed Maxx John Fox Joe Educator 1/1/XX 123 Park Rd 1234 Big Valley Rd Your High School 1234 Big Valley Rd NewtonwnHometown PA XXX-XXX-XXXX7/15/19XX PA 12XXX XXX-XXX-XXXX XXX-XX-XXXX PA12XXX 1/1/XX

10 Show that you are familiar with the business you are working for. This should be completed at the beginning of the project year. Be sure to use sentences. Show that you are familiar with the business you are working for. This should be completed at the beginning of the project year. Be sure to use sentences. Hibernia County park encompasses 2473 acres of land in northern Chester County. The park includes a 127 acre lake which is open for fishing (by boats with electric motors only), 29 picnic pavilion, 41 miles of hiking trails and an amphitheatre. A restored 1750s mansion is open for tours on special occasions. During the peak use summer season, 51 individuals are employed by the park. During the winter an 8 person crew is responsible for the park. On a nice summer weekend over 5000 people may use the park. In winter ice fishing and cross country skiing are the main activities. Equipment ranges from large commercial lawn mowers to bulldozers and gators. All equipment and facilities is maintained by park personnel.

11 Goal setting is an important part of any job. Goals help you determine what you need to do to do a good job. In the middle of page 3 you need to set some goals for your employment period. Because I would like to work as a park ranger, my primary goal is to learn first hand the duties and responsibilities of a park ranger. I would like to save money for my college education. I would like to save enough money to cover car insurance.

12 Hours / year 0 400 Days Missed % goal met Months to raise Safety violations 100 1 00 1 2 300200 6 80 3 4 This page should be completed at the beginning of the project year. Finally, record your achievement from the analysis page at the end of the project year. 380 4 95 1.5 1 Record the information below from the analysis sheet for an employment project. Analysis sheets can be found on the PA FFA website. Note: Only 3 efficiency factors are listed on the.employment analysis sheet. Fell free to develop others specific to your job. Now that you know the average and superior figures for each efficiency factor, its time to set your own goals.

13 On this page list specific jobs and responsibilities performed at your place of employment. These will be items that you may not do until months or even years after starting to work. Empty and clean trash cans Mow grass with a push mower Use weed whacker to trim along hiking trails Identify poison ivy and poison oak Properly mix 2 cycle gas for weed whackers Greet park visitors and answer questions Operate commercial lawn mowers Sharpen blades for commercial mowers 5-1-XX 7-1-XX 5-1-XX You might find it easier to list the jobs and responsibilities here first, and then evaluate yourself and enter the date in the appropriate column on the right hand side for each approved practice. 5-1-XX

14 On this page list specific jobs and responsibilities performed at your place of employment. These will be items that you may not do until months or even years after starting to work. Empty and clean trash cans Mow grass with a push mower Use weed whacker to trim hiking trails Identify poison ivy and poison oak Properly mix 2 cycle gas Greet park visitors & answer questions Operate commercial lawn mowers Sharpen blades for commercial mowers 5-1-XX 5-9-XX 7-1-XX 5-1-XX 6-1-XX 5-5-XX 6-1-XX Be sure to reevaluate yourself throughout the year to add can do well dates to the can do well column

15 After you have completed this page (at the beginning of the project year) be sure to obtain the signatures of your employer, parent or guardian and your teacher. By signing this you show that all parties involved (student, parent, employer and teacher understand what is expected. Justin Fox Joe Educator John Fox Ed Maxx 1/1/20XX1/3/20XX 1/4/20XX Your teacher will probably not sign this page until he/she sees that you have the other necessary signatures. 1/1/20XX Also sign it yourself!

16 ESTIMATE (guess) your income for the project year. Begin by estimating how many hours you are going to work in January (or the first month you work). Then enter the amount you are paid per hour and finally the total dollars. 20 In your estimations, consider increasing your estimates for the summer months when you are not in school. $6.00$120.00 20 52 20 $6.50 20 $6.00 $6.50 $120.00 $130.00 $338.00 $140.00 Complete this page at the beginning of the project year. Enter the total amount. $2094.00 Be sure to include any anticipated raises when entering $/hour. Dont forget to lower your hour estimate if your hours change again (as on your agreement page).

17 Estimate your expenses (including deductions) based on the your income estimates at the top of the page. (Multiply the total estimated income by the % for each deduction) 160.42 30.36 41.88 314.10 58.63 20.94 $100.00 $150.00 876.33 1217.67 Subtract the total in this section From the total in the section at the top of the page. This will give you an estimate of the money you will have after you have paid your expenses for this job. Other expense categories are for other job related expenses. Work clothes Tools

18 At the bottom of page 5, you will be working with opportunity costs for your employment. Opportunity cost is the cost of doing business, or the loss of income you could have received if you had placed the money you invested in your business in a bank or another investment opportunity. For example if you have invested $ 500 in inventory for your place of employment, you could have earned $ 30 interest if you had taken this $ 500 and invested it at 5% interest. Because you chose to use the $500 for inventory you will not receive the $ 30. Interest rates should be based on current economic conditions (interest rates at your local bank) At the bottom of page 5, you will be working with opportunity costs for your employment. Opportunity cost is the cost of doing business, or the loss of income you could have received if you had placed the money you invested in your business in a bank or another investment opportunity. For example if you have invested $ 500 in inventory for your place of employment, you could have earned $ 30 interest if you had taken this $ 500 and invested it at 5% interest. Because you chose to use the $500 for inventory you will not receive the $ 30. Interest rates should be based on current economic conditions (interest rates at your local bank) You do the calculations in this section to show yourself how much money you COULD have earned by investing the amount you have in inventory Follow the directions to make the calculations. Be sure to properly convert the interest rate to a decimel. For example 5% is.05. You do the calculations in this section to show yourself how much money you COULD have earned by investing the amount you have in inventory Follow the directions to make the calculations. Be sure to properly convert the interest rate to a decimel. For example 5% is.05.

19 On line F – The opportunity costs are a cost of doing business, or the loss of income one has not received if you had placed the money in the bank or some other investment opportunity. The interest rates should be set based upon current economic conditions. First enter the total value of the inventory for your job from page 7, line B. $$$ 3 3 $$$$ Add lines E and F to get total Opportunity costs $$$ Subtract line G from line C (in the middle of the page) $$$ Multiply the value on line D by the interest % on line E. Be sure to properly convert the interest % to a decimel.

20 List anything you own that you need for your job. List only those things you use for your job – personal items are recorded on page S-2. Be sure to include units. In the beginning of year columns, list those things you had on the first day of the project year (January 1 st or the day you started your job). Work boots1 pair $ 50.00 Do not record anything in the end of year columns until the end of the year (when you are closing out your record book. Safety glasses1 pair$ 5.00 Leather gloves3 pairs$ 7.50$ 22.50 Hats8 hats$3.00$ 24.00 Insect spray½ can$ 6.50$ 3.25 Jeans2 pair $ 20.00 Work shirts3 shirts $ 12.00 $ 36.00 Hard hat 1 hat $ 45.00

21 Work boots1 pair$50.00 When you are closing out your record book at the end of the year…. Safety glasses1 pair$ 5.00 Leather gloves3 pair$ 7.50$ 22.50 Hats8 hats$ 3.00$ 24.00 Chain Saw Chaps1 pair$75.00 Chain Saw Shirt2 shirts$33.00$ 66.00 New Boots 1 pair $99.95 Insect spray¾ can$ 8.00$ 6.00 list the items acquired during the year under item description, and then record the value of items acquired under end of year. 1 pair$40.00 3 pair $ 2.00$ 6.00 5 hats$ 2.00$ 10.00 The values for items you owned at the beginning of the year will probably change. $0.00

22 Use the top of page 7 to record any additional inventory items, if necessary. At the end of the year add the values listed in the end of the year column. Be sure to carry values from page 6. $$$ At the beginning of the project year, after you have entered all of your inventory, add the values listed in the beginning of the year column, remembering to carry values from page 6. $$$ Finally, calculate your increase or decrease in inventory by subtracting the beginning values from the ending values and carry this amount to page 16, line D. Be sure to indicate an increase (+) or loss (-). $$$

23 Page 8Page 9 On these pages you record your income as it is received. Page 8 and 9 are completed at the same time. Enter the date of income, time paid for (Quantity and unit), $/unit and total amount received before deductions. Once the left-hand page is completed, transfer the totals on line 1, page 8 to the correct column on the right-hand page. Continue this process for the rest of the entries. Totals should be transferred to the next pages and then to page 16. The category code should agree with the column number on the right-hand page. See examples on next slide.

24 132.00 First entry. Next entry. $60.00 Make sure entries on page 9 are on the same line as on previous page. 2-10-XX 22 hours $ 6.00 per hour cash 2 $ 132.00 3-15-XX 10 hrs. $ 6.00/hr. Cash 3 $ 60.00 Note Category Code number matches number of the column of the month payment was received. Page 8 Page 9

25 Page 8 # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # Page 9 $ $ $ $ $ $ Total the last column when the page is filled with entries. Transfer this total to the top of page 10 or your next income page. At the end of the project year, transfer this total to page 16. Total the columns for each month at the end of each month. This figure tells you how much money you earned that month. Transfer these totals to the top of page 11 or your next monthly income page. At the end of the project year, transfer this total to page 16. Make sure that your total on page 8 equals the total of the months on page 9, if not, recheck your math. Page 9 Make sure all columns with entries have been totaled. $$$$$$$$

26 Now that you understand the income pages, the expense pages will be easy. Enter your expenses on page 12. In employment enterprises, most of your expenses will be deductions from your pay check. You may also have miscellaneous other categories for job related expenses. Make sure each entry is entered on the same line on each page. For example, your first entry for your first paycheck deductions would be made on line 1 on both pages. Next enter itemized deductions in the appropriate columns on page 14. Page12 Page 14

27 Page12 Page 13 2-10-XX Taxes / government ****** Non-cash$ 26.30 ********* $ 10.00 $0.50$ 2.50$ 8.00$ 4.00$ 1.30 $ 75.00 2-15-XX Saw Chaps - Goods $ 75.00 check$ 75.00 1 pair In this first example, all of the deductions on a pay check have been added together. Note the first example printed on page 12. No quantity and unit or $/unit since the taxes you paid are combined on this page. Enter the total taxes paid under Total $ Paid. Now itemize your deductions into the appropriate columns on page 13. It is important that these entries add up to the total you entered on line one on page 12! In the second example, you are purchasing something for use in your job. Dont forget to enter amounts on page 13! Remember to total columns and transfer totals to the top of the next page (or page 16 at the end of the project year).

28 On this page in your record book, you summarize your income and expenses and compare these figures to the estimates you made at the beginning of the project year. First copy the budgeted income you estimated for each month on page 5. Copy the budgeted expenses you estimated for each expense category on page 5. Copy the actual expenses you entered for each expense category from the totals at the bottom of the last expense page (page 13 or 15). Enter your actual income from the total at the bottom of the last income page (page 8 or 10). You can also transfer this total each month. Complete the first column of this page at the beginning of the project year. Complete the actual $ column at the end of the year.

29 Copy increase (or decrease) in income figures from page 7, line C. $$ ## $$ Calculate your labor income by adding your total income from line C at the top of this page and your inventory change. Enter this figure on line E below. Make sure you dont miss any negative numbers if there was a negative change in inventory. Transfer your total hours of labor (hours worked) from the bottom of page 20 (or your last diary page). Finally, calculate your actual income per hour of labor (line E divided by line F).

30 Before you begin recording the diary of your time worked, decide if you are going to record your time in minutes or hours and BE CONSISTENT. DO NOT use a combination of hours and minutes. Circle the correct unit you are going to use. Write your diary entries in complete sentences, using correct punctuation. Use more than one line if needed to record a good explanation of what you did each day. Be sure to record skills learned and goals (from page 3) attained. Good diary entry. 3-1-XX Although it is the off season at Hibernia Park, the weather is nice and I Worked for two hours Bad diary entry 3-1-XX 2 2 Was called in to work on clearing down trees from one of the trails.

31 As you complete a diary page, total the time worked column and transfer this total to the top of the next diary page. After you enter the last diary entry of the project year, total the column and carry this final total to page 16, line F. If you recorded your time in minutes, make sure you have converted this time to hours! Continue making your entries in complete sentences, using correct punctuation. ##

32 Make sure appropriate entries are made in your diary and/or expense or income pages to reflect data mentioned on this page. I received my raise on June 15 – two weeks after starting work. Only 1 other person has gotten their initial raise so quickly. I was unable to work for two days – July 3 & 4 because I had a bad case of poison oak. I can now identify poison oak. I took off one week for our annual family summer trip to Ocean City. I purchased a set of chain saw chaps for safety when running the weed whacker The special conditions page gives you an opportunity to explain unusual events, expenses or income. Any item that would cause things to not go as planned should be explained on this page.

33 The analysis page helps you to analyze the records you have kept all year. It is a valuable tool for you to use as you plan the next years project. Complete this page at the end of the project year. Go to the next slide for help to complete the top of this page.

34 Complete the information at the top of the analysis page so it agrees with page 1 and 2 (the agreement pages). Justin Fox 1 Hibernia County Park 5/1/20XX12/31/20XX Your High School Your County Summer trail crew Record hours of labor from the end of your diary pages, this must agree with page 16, line F. XXXX hours Calculate your receipts using the formula show, (page 7A plus page 16A). $$$$$$ -> Calculate your expenses using the formula shown (page 7B plus page 16B). $$$$$ -> Calculate labor income by subtracting your expenses (line y) from your receipts (line x). This figure must match page 16 line E. $$$$ Calculate your return per hour by dividing your labor income (line Z) by your hours of labor (line A). NOTE: This number MUST match page 16, line G). $$$$

35 Place a red G on the hours of labor line (line A). In this example the student set a goal of 400 hours of labor (see bottom of page 3), so you would place a red G at the end of the line. G 400 Place a red A on the hours of labor line (line A). In this example, the student worked 380 hours (see bottom of page 3 and analysis sheet and end of diary – these figures should all agree). A 380 Follow the same procedure for the other Efficiency Factors. (Be sure your As and Gs agree with the bottom of page 3.) G 0 A 4 G A 95% G stands for student GOAL. A stands for student ACHIEVEMENT

36 Its important to keep a photographic record of your work experience. Have a co-worker (or your employer) take a picture of you on the job. Take a picture that shows you doing your job, showing what you do, not just posing for the camera. Insert a picture no larger than 4 inches by 6 inches. Make sure the picture is well focused. Enter the date the picture was taken and the location. I am feeding the trout at the nursery with Ed Max, former FFA member, who is my immediate supervisor. Besides feeding we need to check water flow, aeration and health of the trout. If needed we treat the trout for diseases or parasites. Jurstin Fox Hibernia ParkJuly 27, 20XX

37 Hibernia Park I am shown using the weed whacker in front of the colonial barn at Hibernia Park. While weed whacking we must be aware of our own and the public safety. We must also be able to identify rare and unusual plants which occur at Hibernia so they are not destroyed. In fifty words or less, describe the picture in detail. Use complete sentences.

38 For additional hints on completing your employment record book, refer to the scorecard used in the state record book CDE. Take special notice to the instructions in parentheses on the score sheet, especially must agree with, etc.)

39 Reminders from the Judges at the State Record Book CDE On page 3, many students describe what they do at work rather than describing the business, and list only one goal for employment ( you should have at least 2). At the bottom of page 3, many students do not know that efficiency factors come from the Analysis Sheet for Employment Enterprise (this can be found on the PA FFA website. On page 4, students need to show that they have gained experience during the year by re-evaluating themselves throughout the year. On income and expense sections, a common mistake is that entries are not on the same line on facing pages. On the expenses page 12 and 13, make sure the itemized deductions (page 13, etc) equal total dollars paid (page 12, etc).

40 Page 16 Reminders: Be sure budgeted dollar entries agree with page 5. Be sure actual dollar income agrees with pages 8-11 and actual dollar expenses agrees with page 12-15. Be sure total hours agrees with your diary. IF YOU KEPT YOUR DIARY IN MINUTES, BE SURE YOU HAVE CONVERTED THE MINUTES TO HOURS. Diary Section Reminders: Sentences, sentences, sentences At the beginning of the diary, record those things you normally do every day; then for each day worked, record unusual or out of the ordinary occurrences. Be sure you carry your total from the bottom of one page to the top of the next page. EVERYONE HAS SPECIAL CONDITIONS THEY CAN ENTER ON PAGE 21. Have a co-worker or parent take photos showing what you do at work.

41 You may want to consider applying for a state FFA proficiency award. Your specific job will determine which proficiency award you apply for. See your advisor for a complete list of proficiency awards OR view this list on the national FFA website – FFA.org. You will enter your information on an employment application. Proficiency applications are available from your advisor or you may download them from the national website. When you apply for your Keystone degree you may be eligible to apply as a star candidate in either Agribusiness or Agricultural Placement. See your advisor or the state website for more details. You may also want to apply for the agri- entrepreneurship award if you own your own business. See your advisor or the national website for more details. When you apply for your Keystone degree you will enter your employment information on page 5 of the application.

42 This concludes the presentation on the Employment pages. You may want to go back and review this presentation at the end of the project year for help in closing out your record book. Well be looking for your record book at the Pennsylvania Record Book CDE in February.


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