Taking Responsibility for Our School’s Future Friends of Mayer Meeting February 24, 2010.

Taking Responsibility for Our School’s Future Friends of Mayer Meeting February 24, 2010

2 Agenda IntroductionsBrad Bane6:00-6:10 Monthly Budget Report & ApprovalMaureen Riordan6:10-6:15 Spring Walk-a-thon Status (materials, progress made, help needed) Farah Denahan Alice Singer 6:15-6:30 Spring Walk-a-thon Local Business Sponsorship Plans/Status Maureen Riordan6:30-6:40 Spring Walk-a-thon Corporate Sponsorship Plans/Status Farah Denahan Alice Singer 6:40-6:50 Website UpdateSarah Liebman Olivia Potter 6:50-7:00 Facebook Page UpdateJosh Fienberg7:00-7:10 Announcement of FOM Election/ProcessBrad Bane7:10-7:15 All Other BusinessBrad Bane7:15-7:20

4 Friends of Mayer 2009-2010 Spending Budget Total Spent in January Total Spent This School YearBalance Copier $ 12,000 $3,848$8,152 General Supplies12,0003434,6337,367 Art Supplies5,000 7004,301 Staff Support5,000 0 Field Trip/Bus Fees5,0006102,6692,331 Sports2,200353651,836 Printing of Parent Newsletters1,000 264736 Hospitality1,000 92377 Community Outreach1,000 415585 Student of the Month Breakfasts7006202498 Honor Student Awards600 0 Grant Writing expenses300 0 Pledge Drive expenses1,250 1,048202 FOM maintenance (bank fees, tax filings, etc)5005390110 Funding Teacher Positions50,000 0 $ 97,550$998$65,456 $32,094

5 Friends of Mayer 2009-2010 Fundraising Estimate Total Raised January Total Raised This Year Pledge Drive$50,000$8,464$73,532 Walkathon30,000 Wrightwood Neighbors Grant15,000 Barnes & Noble3,000 3,227 Box Tops1,000443 Dominicks e-Scrip Program1,5001441,019 School Picture Day500 758 Apparel Sales100 34 Total$101,100$9,051$79,013

12 FOM Elections (1) The FOM board is elected by the Oscar Mayer Magnet School community. Its members serve a one-year term, and being a board member means making a commitment to: Being involved in school initiatives Attending monthly meetings Fundraising Allocating the discretionary funds at the group’s disposal. No restrictions on who is eligible to run (parents, staff, community, current FOM Board, others are all eligible)

13 FOM Elections (2) The Friends of Mayer board will include a minimum of 11 and a maximum of 21 members. Looking at our by-laws, this means: If we have 11-21 members to start a school year, we are not adding members during the year to reach 21, we are only adding new members if the number drops below 11. If we have fewer than 11 board members and someone wishes to join the board, that decision is made by the FOM board (the by-laws aren't specific, but I would interpret this to mean majority vote of a quorum at next possible meeting).

14 FOM Elections (3) Actual election (if necessary) to take place at the April FOM meeting (scheduled for April 28). Each candidate permitted to make a 2-3 minute speech If a candidate cannot be present, a written communication may be issued on his or her behalf Up to 20 minutes for question and answer from attendees Everyone present may vote…no absentee ballots. You may run for a Board spot without being present at the meeting, but you cannot vote without being present. Votes to be cast by secret ballot. Vote for up to 21 FOM Board members Note that in accordance with the by-laws, actual positions within the organization (President, Vice President, Secretary, Treasurer, etc.) are voted on by the FOM Board after election. Votes will be counted after the meeting by a neutral party. All candidates are permitted to stay to oversee the counting of votes. Term of office runs from July 1, 2010 – June 30, 2011.

15 FOM Elections (4) If you are interested in running for the FOM board, please either let me know or send an e-mail to the friendsofmayer@yahoo.com address no later than March 25, 2010 (day after our next meeting). friendsofmayer@yahoo.com For more information about the election, or what it means to be a FOM board member: Contact me or one of the other current board members Visit the website at: www.friendsofmayer.org/registrations_policies_and_procedures.html At the bottom of the page, you will find more information about the elections (labeled “Policies and Procedures PDF”), as well as our bylaws.

17 All Other Business LSC Election Process Next FOM Meeting: Wednesday, March 24, 6 PM, School Library

Taking Responsibility for Our School’s Future Friends of Mayer Meeting February 24, 2010.

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Taking Responsibility for Our School’s Future Friends of Mayer Meeting February 24, 2010.

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