1. Lesson Outline Principles of IT

2. I. Terms/Concepts a. What is data? What do we use it for? b. What does a database do? c. What is a template? How do templates make creating a database easier? d & e. What is a table and related table? f & g. What is the difference between a record and a field? h.What are forms? i. What is a query? j. What is a report? Copyright © Texas Education Agency, 2011. All rights reserved.2

3. II. Relevance of Using Databases Organization of vast amounts of data How do you think huge companies like Wal- Mart and Google keep track of employee data when they have literally million of employees? 3Copyright © Texas Education Agency, 2011. All rights reserved.

4. III. Access or Excel? a. On the surface, both programs seem similar. After all, they store data, and you can enter data in a grid of cells. b. The question is, “how do you want to organize your data”? c. Access has a relational structure that helps keep large amounts of information accurate and provide you with customized manageable tables. d. Excel is used mostly for analysis of numbers using formulas, while Access is used for storage of large amounts of data for convenient ‘access’ that will help inform your decisions. 4Copyright © Texas Education Agency, 2011. All rights reserved.

5. IV. DEMONSTRATION/ GUIDED PRACTICE a. Now I’ll show you how to select a template and enter basic data. i. Navigating to an opening Access 2007 ii. Selecting and downloading a pre-built template (Assets) from the ‘Getting Started’ page (NOTE: You’ll need to be connected to the internet to do this) iii. Selecting ‘New Asset’ and entering data about a particular item in the classroom (a computer or projector is a good item) iv. Saving the new asset 5Copyright © Texas Education Agency, 2011. All rights reserved.

6. V. Independent Practice Now you’ll be responsible for gathering “home inventory” data to create your own Access database: a. Brainstorm fields needed to enter home inventory information b. You will need to “inventory” at least 25 items of value from your home c. You will then create a home inventory database. 6Copyright © Texas Education Agency, 2011. All rights reserved.