1. Customer Name Here Date Here Presenter: Jim Halepaska

2. Agenda Introduction and Z Option Company Background
GLSU Product Overview
Why you need a General Ledger Spreadsheet Uploader
How GLSU works
Functional Demo
Hands-On/ Show and Tell
Specific Examples
Wrap-Up

3. Z Option Company Background
Located in Lewisville, Texas (Near Dallas)
Formed in 1998
Started by accountants and programmers
SAP Software Partner
World-class products and support
Customers of all sizes in all industries

4. Z Option Customers

5. General Product Overview

6. Why you need FI Document Uploader:
Functional:
Use all the standard Excel functionality to calculate values
Never re-key your GL entries again
Minimize the chance of errors
Create more detailed data in less time with less effort
Improve variance analysis

7. Why you need a General Ledger Spreadsheet Uploader:
New Implementation / Re-Implementation:
avoid throw-away, custom legacy data interface programs
use for FI balances and have an everyday tool on day one of go-live
free up development resources to work on enhancements you can't buy off-the-shelf

8. Why you need a General Ledger Spreadsheet Uploader:
Technical:
GLSU works now (Free Remote Installation Assistance requires 1 – 2 hours)
Reduce support and ongoing development costs
Simplify SAP upgrades
Thousands of users to let us know of problems

9. How GLSU Works: Easy user interface Leverage existing Excel skills
Directly posts from the spreadsheet
Flexible layouts
SAP Document Numbers returned to the spreadsheet
Attach source workbook to posted document in SAP

10. How GLSU Works (cont’d):
Pre-validation of data before loading
Master Data lookups
Post more than 1,000 line items
Post multiple documents from 1 worksheet
Post / Park / Accrual / Foreign Curr Adj
双重字节字符 (Asian character support)

11. How GLSU Works (cont’d):
Free Trial Period
Premium and Standard Users
SAP 4.6c and later
Unicode Support
ECC 6.0? / NewGL?
SAP GUI

12. LSI Logic Efficiencies using GLSU
Prepared by Laurie Keene at LSI Logic

13. User-Configuration

14. On-line Pre-Validation of Data

15. Off-Line Pre-Validation of Data

16. Pre-Validation of Data
Business Area
Business Area Fund
Commitment Item
Company Codes
Cost Centers
Cost Element
Currency
Customer
Document Types
Employee Number
Field Status Group
Fixed Asset
Fund
Fund Center
GL Accounts
Internal Order
Material
Posting Keys
Profit Centers
Tax Code
Trading Partner
Vendor
WBS Element

17. Additional Validation Info
Custom Pre-Validations
Write your own GLSU pre-validations
Written in ABAP using your own resources
All errors are returned to Excel
SAP validations
All SAP occur at posting
Displayed one at a time in Excel

18. Direct Posting Process

19. Hands-on Portion of Demo
Spreadsheet Walkthrough
Initialize a new GLSU page
Key two-line JV with minimum field status group requirements
Show balancing feature
Add/change/delete columns with GLSU-> Choose Fields
Validate Documents with GLSU->Validate
Add Blank Columns
=glsu_description functionality
Add formulas to columns
Add document number to header and show auto-population
“Skip” feature in “A” column
Spreadsheet Options
Multiple Systems
Post/Park/Accrual
Formatting options
Posting
Save file
GLSU->Post Document
Show error handling
Login is maintained between postings
Exporting
GLSU->Export Document

20. Hands-on Portion of Demo (cont’d)
ZGLSU Walkthrough
Post an Export file
Maximum lines per document
Balancing account maintenance
User History
Show history for user
Show reset functionality
Configurable retention period (new in version 2.1)
Validation Options
Turn on/off specific fields
Turn on/off master data texts for specific fields
Premium user site-wide configuration over Suppressed/Required/Optional
Company Code specifier
Initial order of fields in picklist
Administrative Functionality
Upload/Download Templates
Maintain License
Maintain Premium Users
Technical Settings

21. GLSU Example Templates
Expense Report
Journal entry form
Multiple Misc. Vendor invoices
Asian character support

22. Travel & Expense Form

23. Journal Entry Form

24. Multiple Misc. Vendor Invoices*
*Dropped Header feature may be used on most header fields on any transaction

25. Asian Character Support (unicode)

26. Z Option Future Focus Planned Enhancements Development Prioritization
Annual Attendance at SAPFI, ASUG, and GFOA Events

27. Wrap-Up
General Q & A
Contact Information:
Shari Alexander
(512)
Charles Cathcart
(972) ext. 202
Jim Halepaska
(972) ext. 205