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HUMANE Conference Madrid May 2007 New paradigms for university administration Dr. Anne Kaldewaij Vrije Universiteit Amsterdam.

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Presentation on theme: "HUMANE Conference Madrid May 2007 New paradigms for university administration Dr. Anne Kaldewaij Vrije Universiteit Amsterdam."— Presentation transcript:

1 HUMANE Conference Madrid May 2007 New paradigms for university administration Dr. Anne Kaldewaij Vrije Universiteit Amsterdam

2 Comprehensive university 12 faculties students 4000 employees (Medicine and Dentistry excluded) Annual budget: 400 M. Euro Location: all activities on a very small plot in a very expensive area (Zuid As)

3 Faculties as Business units Present situation More or less autonomous units Lump sum financing Each with its own units for administration, such as HRM Finance Communication and Information ICT

4 Centralized activities Administration: services600 Administration: corporate office 50 Other institutions (Library)250 Total employees900

5 Non scientific staff of faculties Alfa 90 Bèta450 Gamma310 Total employees850

6 Desirable improvements More cooperation: central services and faculties More grip on changes Better insight in what is going on Improved insight in the use of resources Transparant transformation from vision to strategy More flexibility, quicker adaption of new technologies

7 The road to improvement Structure Culture Acting of the Board Professionalization

8 Professionalization of project management Summer 2006 Request for Information on training programs sent to 4 companies Start of a small Projects Office at the university (3 employees)

9 Projects Office Three tasks Training Support Planning & Control

10 Selection criteria for the training company Both method (PRINCE2) and behavior High level, meeting university standards Cooperative (Projects Office involved in the training) Top quality trainers

11 After the first selection Two-day top management conference October 2006 Pilot course Working in projects November 2006 Pilot course Managing projects November 2006 Evaluation and enrollment December 2006 Review and adjust course material January 2007 Start courses 2007 (250 candidates) February 2007

12 Present situation Intake of candidates by Projects Office (motivation) First day: morning kick-off, afternoon PRINCE2, (Projects Office participates) Second day: PRINCE2 Third/Fourth day: effective behaviour (role playing with the use of actors) Last day: consulting Real university cases are used

13 Results Very enthusiastic participants Good participation (2007 is completely booked) First projects in PRINCE2 style have started

14 Reasons for Success Full commitment of all management Excellent trainers Involvement of Projects Office The intake process The way training groups are composed

15 Follow-up Organization of consultancy meetings Organization of a yearly University Project Day Making Tools available on intranet Support Setting up a planning & control system for university projects that follow the strategy

16 Results in 2010 Administrative employees well trained (25%) Planning & Control for projects is standard Intranet site with project information Tools available via intranet Project managers meet on a regular basis Desired changes are realized in a professional way


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