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ENEA 3 Regional Sustainable Development through Environmental Integration in Community Programmes A challenge for environmentally sensitive management.

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Presentation on theme: "ENEA 3 Regional Sustainable Development through Environmental Integration in Community Programmes A challenge for environmentally sensitive management."— Presentation transcript:

1 ENEA 3 Regional Sustainable Development through Environmental Integration in Community Programmes A challenge for environmentally sensitive management Guenter Raad, European Commission DG Environment – Unit D3

2 12 September2005, Brussels ENEA 32 Presentation objectives Initiate reflection and discussion Provide outline information Invite for follow-up action on the possible use in SF management of an EMS Environment Management System

3 12 September2005, Brussels ENEA 33 Presentation outline Why do we need EMS ? Regulatory + policy context + experience What is an EMS ? Key features - requirements What is an EMS for ? Expected output – Value added How to do it ? Voluntary principle – give good example to convince

4 12 September2005, Brussels ENEA 34 Why do we need EMS ? / 1 Environmental partners (environmental authorities, NGO/interested public) can play an Important role in SCF programme cycle and in continuous management (environmental partners) Regulations Policy Experience SF 2000 – 2006: Arrangements to be made for: Planning/programming Implementation Monitoring & evaluation

5 12 September2005, Brussels ENEA 35 Why do we need EMS ? / 2 Arrangements shall ensure – integration of environmental dimension of SD into the SCF – compliance with legal requirements of Community legislation – consistency with Community policies Regulations Policy Experience SF 2000 – 2006: Arrangements subject to: Ex-ante evaluation (and reviews) Clear and detailed description Verification of their relevance/effectiveness

6 12 September2005, Brussels ENEA 36 Why do we need EMS ? / 3 Regulations Policy Experience SF 2007 – 2013: – a reformed delivery system – more simplification + decentralisation Confirmation of key principles programming – PARTNERSHIP – co-funding - evaluation Reforms for greater efficiency More strategic programming Decentralisation of responsibilities to partnerships on the ground (MS – regions – municipalities) Reinforced, more transparent partnership + clear and more rigorous monitoring mechanisms Simplified management system (more transparency, differentiation and proportionality)

7 12 September2005, Brussels ENEA 37 Why do we need EMS ? / 4 Regulations Policy Experience SEA SF 2007 – 2013: SEA ! ? – Application of SEA Directive (art.11.3) – Requires also arrangements – Continuous monitoring Arrangements to be made for : Editing of the environmental report of sufficient quality (art.5) Respect of environmental protection objectives (also EC) [A I e] Description of monitoring measures [Annex I – i] Preventive, minimisation measures [A I – g] Information and consultation (art.6) Monitoring (art.10.1) of also positive (!) environmental effects of SCF programmes implementation Use of existing monitoring arrangements if effective (art.10.2)

8 12 September2005, Brussels ENEA 38 Why do we need EMS ? / 5 Cohesion policy in harmony with Renewed Lisbon Strategy and environmentally sustainable development – integration of environmental dimension of SD into the SCF confirmed – compliance with legal requirements of Community legislation – consistency with Community policies of continued validity Regulations Policy Experience Arguments in favour of EMS New and particular challenges and responsibilities Little experience in practice within SCF management Concentration of resources – less bureaucracy -standardisation Transparency – Accountability – systems oriented monitoring Assurance of high quality – comparability – environmental audit trails Visibility of EC value added – env pillar of SD

9 12 September2005, Brussels ENEA 39 Why do we need EMS ? / 6 Great variety of role given to environmental partners in SCF context No real system set-up within SCF management Regulations Policy Experience Three basic types of Environmental Managers : beginners – experience/capacity to be further developed and partnership practised, rather ad-hoc approaches, routiniers – use of existing administrative routines; formalised consultations, little visibility; no SCF specific routines networkers – defined roles, specific institutional set-up, SCF specific; visibility/transparency relatively high

10 12 September2005, Brussels ENEA 310 Why do we need EMS ? / 7 Great scope for improvement of quality assurance function of environmental issues in SCF management Regulations Policy Experience Examples: full respect of legal requirements of key Directives (SEA- EIA-Natura 2000-consultation of the public) information value of annual reports on SD/environment selection of projects and identification of alternatives (professional qualification of staff) Identification and use of appropriate indicators; quantification of objectives complexity of project design in envrionment sectors up-date of knowledge of EC policies verification of EU value added difficult

11 12 September2005, Brussels ENEA 311 Why do we need EMS ? /8 SCF regulations call for further improvement of management and control SCF encourages EMAS with SME Regulations Policy Experience OP approval and management stages: Commission to assess monitoring arrangements (strategy + priority themes) New function :Certification by independent body Action for reinforcing administrative efficiency and sound management ( => convergence objective) SCF management to give good example for others to apply EMS

12 12 September2005, Brussels ENEA 312 What is an EMS ? - 1 EMS is: – a voluntarily chosen management tool – applicable not only in SME but to any organisation also in administration and SCF management structures – a set of standard operating procedures and control to ensure and promote continuous and successful respect of environmental objectives within a programme or project and at all levels

13 12 September2005, Brussels ENEA 313 What is an EMS ? - 2 Key features common to EMS Voluntary but firm commitment Environmental Statement – road map for managers and staff what to do Verification – (external/internal) audit support and quality certification Initial review of objectives and arrangements – description of situation – policy and programme - plan Transparency and Accountability information of public Comparability- ex-change with other EMS – best practice - indicators Corrective action – based on audit review/performance check

14 12 September2005, Brussels ENEA 314 What is an EMS ? - 3 Commitment Review EStatement Audit Annual report Remedial action External verification Management authorities to : declare willingness to environmental managment and its improvement [organisational promise] Identify, determine and improve arrangements for integration of environment into SCF (to achieve objectives – how to achieve) Accept follow-up and improvement measures (the better is the ennemy of the good) Subscribe to effiency and best possible quality POLICY DECLARATION

15 12 September2005, Brussels ENEA 315 What is an EMS ? - 4 Commitment Review EStatement Audit - annual report Remedial action External verification Description and analysis of environmental competence and performance of SCF Management : SCF staff + capacity building /training needs Selection/decision making process/green procurement etc. Interdisciplinary co-operation Role of environmental authorities Role of public / NGO /networking Information systems (knowledge of EU legislation and policies – up-date + application) Control mechanisms – quality requirements BASELINE ASSESSMENT

16 12 September2005, Brussels ENEA 316 What is an EMS ? - 5 Commitment Review EStatement – Audit -annual report Remedial action External verification Envrionmental Statement – key reference document Clear and concrete description of action to be undertaken (reference : SCF Regulations and framework documents – EU policies) Target groups: SCF management and staff, associated services, Understanding: It is at the level of MS, its regions and communes where implement EU policies and laws decided by the MS and EP are implemented Statement to be made public and performance measurable (indicators) ACTION PLAN

17 12 September2005, Brussels ENEA 317 What is an EMS ? - 6 Commitment Review EStatement Audit/ annual report Remedial action External verification Management to follow-up ES implementation: Continuous monitoring - ES timetable (?) Opportunity: current annual reports of SCF (sections on environment + SD ) Self-assessment ? External assessment ? Culture and practice of auto- evaluations/peer reviews Allow for use of Technical Assistance funds available in SCF programmes Assessment of actions, methods and system (operational level) Validity check of EMS overall policy Up-date synergy with MS developments MONITORING Reporting Self-assessment

18 12 September2005, Brussels ENEA 318 What is an EMS ? - 7 Commitment Review EStatement Audit/ annual report Remedial action External verification Corrective and pro-active measures for improvement Recording of mistakes (e.g.EIA/SEA) – rapid reaction systems – association of SCF management/monitoring committees Identification of discrepancies and their causes Integration of feed-back (tailoring of action plan to specific and individual needs) Responsiveness to non-conformity (legislation) or inconsistency (policy) problems Constructive dialogue with Commission STEERING RESPONSIVENESS

19 12 September2005, Brussels ENEA 319 What is an EMS ? -8 Commitment Review ES – annual report Audit Remedial action External verification Transparency commitment and sound evaluation practice call for independant external assistance and assessment: External expertise useful to improve practice and to seek approaches commensurate with best practice standards (e.g. certification) Possible use of Technical Assistance funds of SCF to alleviate work Establish comparability with other EMS within and between MS ; association of stakeholders Possibility to objectively control the controllers and system performances (constructive competition) VALIDATION

20 12 September2005, Brussels ENEA 320 What is an EMS for ? /1 Advantages, Value added and expected output of efficient EMS: Context: EMS is not an objective on its own Supports decentralisation and reflects responsiveness of SCF programmes contribution to SD – in particular environmental pillar – degree of commitment to SD Not new – consolidates piecemeal experiences – national networks and auxiliary structures (rather ad hoc) Capacity buliding and experience sharing with new MS Greater visibility and association of EU citizen

21 12 September2005, Brussels ENEA 321 What is an EMS for ? /2 Advantages, value added and expected output of efficient EMS: Supports objectives of simplification (improved quality – less queries and delays for approvals) Comprises much of SEA procedural requirements (e.g. reporting – monitoring etc.) => spill over effects into administrative routines Conflict prevention and management through greater transparency and involvement of public Contact point for partnership with Commission and MS-EMS network (receiving and sending messages; channelling up- dates on policy and legal requirements and practice)

22 12 September2005, Brussels ENEA 322 How to do it ? - 1 Management to take own initiative Two guiding principles for organising EMS : [] seek voluntary acceptance – no top- down – no imposing why-not-try approach – convincing through good examples or positive competition

23 12 September2005, Brussels ENEA 323 How to do it ? - 2 Principles Voluntary Acceptance Why-not-try SCF programmes to show community policy value-added, not simple extensions of national programmes. New programmes with greater responsibility: no business-as- used-in-the- past Explore possibilities taking into account : country specific needs for differentiation National policy and practice context Hesitations of SCF management: Lack of EMS understanding Concern about more bureaucracy Deeply rooted inflexibility Conflicts of competence – role of environmental authorities and partners NOT GOOD FOR BUSINESS-AS- USUAL FANS

24 12 September2005, Brussels ENEA 324 How to do it ? - 3 Principles Voluntary Acceptance Why-not-try Environmental sustainability and management are still new concepts. Little information and knowledge at hand = uncertainty. Encouragement to use : External assistance (TA budget) Experience gained by others already -networks; expert groups;committees -national -INTERREG projects e.g.GRDP -Agenda 21 models (urban context) EMS = innovative !

25 12 September2005, Brussels ENEA 325 How to do it ? - 4 Principles Voluntary Acceptance Why-not-try EMS is not a start from scratch it can accommodate much of existing tools and methods already in use : Handbooks – guidelines – model documents – check-lists – use of quality checks and certification model Networks ( IQ-net, GRDP, SQM etc.) Annual flagships of good practice examples ( => constructive competition) Start with the (few?) courageous – others follow ! National EMS networking Connecting with ENEA Associate economic and social partners (use their experience and support) Most Tools exist !

26 12 September2005, Brussels ENEA 326 What steps next ? Discuss usefulness – exchange experience – identify general and specific needs – demonstrate advantages - Set-up new working group under ENEA ? Identify potential and possibilities in given contexts (national/regional but also Community level => INTERREG experience GRDP, IQ-net, EMAS/ISO bodies, support from ENCORE, etc. ) Develop joint approach in partnership (SCF management- context of programming – ex –ante evaluations) Define roles (SCF management – environmental authorities – NGO/stakeholders – cooperation with expertise centers (research – universities – joint teams ?)

27 12 September2005, Brussels ENEA 327 Thank you for your interest ! Let us have a fruitful discussion before …

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