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Job Analysis: A Basic Human Resource Tool
Studying and under-standing jobs through the process known as job analysis is a vital part of any HRM program.
Job Analysis Knowing Who Does What?
Purposes of the job Analysis
Major duties or activities requiredConditions under which the job is performed
What Is a Job?
Effort directed toward producing or accomplishing resultsWork Effort directed toward producing or accomplishing results
A distinct, identifiable work activity composed of motionsTask A distinct, identifiable work activity composed of motions
Duty A larger work segment composed of several tasks that are performed by an individual.
An obligation to perform certain tasks and duties.Responsibility An obligation to perform certain tasks and duties.
Set of tasks and duties performed by single individualPosition Set of tasks and duties performed by single individual
Job Group of positions that are identical with respect to their major significant tasks and sufficiently alike to be covered by single analysis
Occupation General class of jobs
Sequence of jobs held by individual throughout lifetimeCareer Sequence of jobs held by individual throughout lifetime
Job Description Written narrative describing activities performed on a job; includes info about equipment used and working conditions.
Other Important Job Analysis TermsJob Specification Identifies major job responsibilities; outlines specific KSA, and other physical and personal characteristics necessary to perform a job.
Job Grouping of tasks, duties, & responsibilities that constitutes the total work assignment for employees
A job is a set of closely related activities carried out for pay
Job Analysis Defined
Job Analysis is the SYSTEMATIC process of collecting and making judgments about all the important information related to a job. 6
This Analysis Includes
Identifying tasks/duties performed Identifying Knowledge, Skills and Abilities (KSAs) required to perform those tasks 7
Reasons For Conducting Job Analysis
Staffing Training and Development Compensation and Benefits
Safety and Health Employee and Labor Relations Legal Considerations
Types of Job Analysis Information
Work activities Worker-oriented activities Machines, tools, equipment, and work aids used
Job-related tangibles and intangiblesWork performance Job content Personal requirements for the job
Questions Job Analysis Should Answer
What physical and mental tasks does the worker accomplish?When does the job have to be completed? Where is the job to be accomplished?
How does the worker do the job?Why is the job done? What qualifications are needed to perform the job?
Job Analysis Decisions
What type of information will be collected?How will the information be collected? How will the information be recorded or documented?
When Job analysis Is performed
When the organization is foundedWhen new jobs are created
When jobs are changed significantly as a result of new technologies, methods, procedures, or systems
Uses of Job Analysis
Job Analysis Equal Employment Selection HR Planning Recruitment HRResearch HR Development Job Analysis Employee & Labor Relations Safety & Health Compensation & Benefits Performance Appraisal
Importance of Job Analysis
Provide realistic job information's regarding duties, working conditions, and requirementsIdentifies relationships between supervisors and subordinates
Defines duties and related tasksTime required to perform duties
Basis for training, career planning, and career developmentHelp to determine the worth/pay
Strategic Importance of Job Analysis
Change in people skills required Change in way the organizationoperates Results in Job descriptions Job specifications Change in organization’s strategic goals Change in people skills required
Steps in Job Analysis
Develop job description/specification Step 6 Review information with incumbents Step 5 Step 4 Collect data to analyze job Step 3 Select representative positions to analyse Step 2 Review background information Step 1 Identify how information will be used
Job Analysis Information
Job Context Job Content Worker Requirements plant assembly lineknowledge, skills, abilities Job Context plant assembly line Job Content assemble boxes
Job analysis outcomes
Job description Job specification Job evaluation
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