Presentation on theme: "Delegation of the European Union to India Peace-building Partnership Regional Call for Proposals – South Asia Information Session for pre-selected Applicants."— Presentation transcript:
Delegation of the European Union to India Peace-building Partnership Regional Call for Proposals – South Asia Information Session for pre-selected Applicants New Delhi, 21 May 2013 Peace-Building Partnership Call for Proposals South Asia 2013
Delegation of the European Union to India GENERAL INFORMATION APPLICATION FORM LOGFRAME BUDGET APPLICATION PROCEDURE
Delegation of the European Union to India GENERAL INFORMATION TOTAL ALLOCATION: 2,000,000 LotIndicative allocation Amount per grant No of grants Shortlisted Concept Notes 1: India 400,000 200,000 – 400,000 1-26 2: Nepal 400,000 200,000 – 400,000 1-25 3: Bangladesh 400,000 200,000 – 400,000 1-23 4: Multiple countries 800,000 300,000 – 800,000 1-24
Delegation of the European Union to India FULL APPLICATION
Delegation of the European Union to India Terminology Ref. Guidelines 2.1.1, 2.1.2, 2.1.3 The Applicant (Coordinator) alone shall be accountable to the Contracting Authority for the Implementation of the Action If awarded a grant contract, the Applicant becomes the Coordinator and acts on behalf of all co-applicants Co-applicants participate in designing & implementing action; Costs they incur are eligible in the same way as those incurred by the Applicant Associates are involved in the Action BUT may not receive funding from the Grant (except per-diem/travel) Sub-grantees may receive sub-grants from Coordinator Sub-contractors are service providers to the Coordinator for parts of activities (not major part)
Delegation of the European Union to India Full Application - format Submit Part B of Grant Application Form: Description of the action Logical Framework Budget for the action, Justification & Expected sources of funding Experience of similar actions Description of the Applicant (3.1) Description of the Co-Applicant(s) Signed Mandate by Co-Applicant(s) Description of the Associates Signed Declaration by the Applicant Checklist
Delegation of the European Union to India DESCRIPTION OF THE ACTION Guidelines 2.1.4 Keep it brief, simple and clear Explain how your project complements or builds on other ongoing initiatives Be realistic! Especially regarding: –Commitment of key stakeholders –Expected results within timeframe –Ability to influence conflict dynamics –The influence and capacity of the applicant, co-applicant(s) and target group(s)
Delegation of the European Union to India DESCRIPTION OF THE ACTION Guidelines 2.1.4 Focus on impact : Explain concrete benefits and expected impact of the project, not just activities Consider including some actions with direct benefits for conflict-affected people Activities should be designed to meet the specific needs of the target group The proposed actions should be designed to produce specific, measurable results in response to identified problems
Delegation of the European Union to India DESCRIPTION OF THE ACTION Guidelines 2.1.4 Base your action on conflict analysis: Causes of conflict Drivers/triggers of conflict Conflict actors Opportunities for peace Conflict analysis will help you identify your objectives, target group, geographical location, activities… Keep in mind conflict sensitivity, Do No Harm
Delegation of the European Union to India Theory of change How and why do you believe your action will contribute to peacebuilding or conflict prevention? We believe that if we do X (action), then it will achieve Y (type of progress towards peace) because Z. http://www.careinternational.org.uk/r esearch-centre/conflict-and- peacebuilding/227-guidance-for- designing-monitoring-and-evaluating- peacebuilding-projects-using-theories- of-change
Delegation of the European Union to India LOGICAL FRAMEWORK
Delegation of the European Union to India Results-oriented Logframe Intervention logic Objectively verifiable indicators of achievement Sources and means of verification Assumptions Overall objective What is the overall broader objective to which the action will contribute? What are the key indicators related to the overall objective? What are the sources of information for these indicators? Specific objective What specific objective is the action intended to achieve to contribute to the overall objective? Which indicators clearly show that the specific objective of the action has been achieved? What data sources exist or can be collected? What methods are required to get this data? Which factors and conditions outside the Beneficiary's responsibility are necessary to achieve that objective? Expected results What are the results or outputs envisaged to achieve the specific objective. What are the indicators to measure whether and to what extent the action achieves the expected results? What are the sources of information for these indicators? What external conditions must be met to obtain the expected results on schedule?
Delegation of the European Union to India Levels of results / impact Overall Objective (Goal) The projects contribution to policy or programme objectives (impact) Contribution to the Objectives of the Call Think in terms of influencing the conflict context or other issues or systems you expect the project to have an impact on. Specific Objective (Purpose) The peacebuilding outcome at the end of the project directly attributable to the project Choose at least one indicator which clearly reflects how your target group (e.g. conflict-affected people in area X) are going to benefit from the intervention during the project life. Expected Results (Output) Direct/Tangible products or services delivered by the project The direct/tangible results (goods and services) that the project delivers, and which are largely under project managements control. 3 to 5 results, e.g direct benefits to conflict-affected people; capacities of peacebuilding stakeholders developed and acquired (how to measure/prove?); enhanced synergies (better functioning systems).
Delegation of the European Union to India Logframe tips A summary of the project objectives and key expected results (KISS - Keep It Short and Simple) The direction of your project (what you want to achieve, not what you want to do) 3 to 5 expected results, maximum 1 to 3 indicators per result, maximum Think about how to measure achievements in a practical way, especially for capacity building, networking etc. The entire logframe ideally on 1-2 pages
Delegation of the European Union to India Submission of Full Applications Full Application Form (Part B) + annexes Logframe Budget One original and one copy, bound CD-ROM with exact same documents Use the checklist to verify Deadline 24 June 2013, 17.00 hrs
Delegation of the European Union to India Potential Applicant Data Online Registration (PADOR) Section 2.2 and 2.4 of Guidelines Full Proposal Stage: Obligatory for Applicant, Co-applicant(s), Affiliated Entity(ies) Quote EuropeAid ID in application Send questions to PADOR HelpDesk: firstname.lastname@example.org
Delegation of the European Union to India Evaluation and Selection Step 1: Administrative Check –Compliance with deadline –Compliance with criteria listed in Checklist Step 2: Scoring in Evaluation Grid Step 3: Verification of eligibility
Delegation of the European Union to India Step 2 – Evaluation Full Application SectionYes/No 1. Financial and operational capacity 1.1 Do the applicants and, if applicable, affiliated entity(ies) have sufficient experience of project management? 1.2 Do the applicant and, if applicable affiliated entity(ies) have sufficient technical expertise? (notably knowledge of the issues to be addressed.) 1.3 Do the applicant and, if applicable, partners have sufficient management capacity? (including staff, equipment and ability to handle the budget for the action)? 1.4 Does the applicant have stable and sufficient sources of finance? 2. Relevance of the action 30 Score transferred from the Concept Note evaluation
Delegation of the European Union to India Step 2 – Evaluation Full Application Section Max Score 3. Effectiveness and feasibility of the action20 3.1 Are the activities proposed appropriate, practical, and consistent with the objectives and expected results? 5 3.2 Is the action plan clear and feasible?5 3.3 Does the proposal contain objectively verifiable indicators for the outcome of the action? Is any evaluation foreseen? 5 3.4 Is the co-applicant(s)' level of involvement and participation in the action satisfactory? 5
Delegation of the European Union to India Step 2 – Evaluation Full Application Section Max Score 4. Sustainability of the action15 4.1 Is the action likely to have a tangible impact on its target groups?5 4.2 Is the proposal likely to have multiplier effects? (Including scope for replication, extension of the outcome of the action and information sharing.) 5 4.3 Are the expected results of the proposed action sustainable: - financially (how will the activities be financed after the funding ends?) - institutionally (will structures allowing the activities to continue be in place at the end of the action? Will there be local ownership of the results of the action?) -at policy level (where applicable) (what will be the structural impact of the action e.g. will it lead to improved legislation, codes of conduct, methods, etc?) - environmentally (if applicable) (will the action have a negative/positive environmental impact?) 5
Delegation of the European Union to India Step 3 – Evaluation Full Application Section Max Score 5. Budget and cost-effectiveness of the action15 5.1 Are the activities appropriately reflected in the budget?5x2* 5.2 Is the ratio between the estimated costs and the expected results satisfactory? 5 Maximum total score100
Delegation of the European Union to India Step 3 – Verification of Eligibility Refer to Guidelines 2.4, list of supporting documents Applicants that have been provisionally selected for funding will be asked to provide: Statues or articles of association External audit report if grant >750,000 Copy of latest accounts Legal Entity Sheet Financial Identification Form Most recent activity report Copy of relevant registration document (e.g. FCRA in India) USE PADOR !
Delegation of the European Union to India FAQ Questions to be submitted by e-mail by 3 June to: delegation-india-PBP@eeas.europa.eu Replies will be given by 13 June Questions together with the answers will be published on web site https://webgate.ec.europa.eu/europeaid/online- services/index.cfm?do=publi.welcome No individual replies will be given Highly recommended to regularly consult this website
Delegation of the European Union to India Time schedule – deadlines Ref. Guidelines 2.5 08/05/13Invitation for full applications 03/06/13Submission of questions by email 13/06/13Publication of FAQ on website 24/06/13Submission of full applications 23/08/13*Information to applicants on the evaluation of full applications (Step 2) 13/09/13*Notification of award (Step 3) Before Contract signature 31/12/13 * indicative dates
Delegation of the European Union to India THANK YOU ANY QUESTIONS?