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Based on lectures: Indian-FETP, EPIET Oral communication Alicia Barrasa.

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Presentation on theme: "Based on lectures: Indian-FETP, EPIET Oral communication Alicia Barrasa."— Presentation transcript:

1 Based on lectures: Indian-FETP, EPIET Oral communication Alicia Barrasa

2 – Why to communicate – What to communicate – Preparing the content – Preparing the slides – Preparing the speech – Delivering the presentation Content

3 Why to communicate?

4 Who is your audience? –knowledge and expertise –education / cultural background –their expectation of you –their professional position What exactly should you present? –Original, new data, new findings… What to communicate?

5 S=Single O=Overriding C=Communication O=Objective Objective, concise, precise message What to communicate? Good SOCO: A logical deduction of the presentation

6 The SOCO Audience will receive a lot during the meeting, but can only remember one thing from you Think of one take-home message Write down your SOCO in two or three lines easy to remember clear simple practical

7 Ask details how much time do you have? is there time for discussion / questions? who are the other speakers? what will they present? Preparing the content

8 Outline your presentation (e.g. for a 10mn presentation) Title (1 slide) Background (1 slide) Methods (2 slides, maximum 3) Results (3 slides) Limitations (1 slide) Conclusion (1 slide) Recommendations (1 slide) Acknowledgements (1 slide) Preparing the content

9 –Focus on the SOCO Start by preparing the conclusions slide Prepare recommendations on the basis of conclusions Choose results supporting conclusions Explain methods to get the results Describe background Preparing the content

10 Preparing the slides Visual aids


12 Digital versus analog US pedestrians Pedestrian crossing X = cross ! Digital pedestrianAnalog pedestrian

13 BelgiumFrance Burma SpainZimbabwe Analog pedestrians from around the world Russia

14 Germany US Spain France Ecuador Italy "Rolling stones" from around the world

15 –Bullet points Written text (digital), visual reinforcement leave them alone –Tables, graphs, maps Images (analog), visual data give them the floor Does our message come across? Preparing the slides Visual aids

16 – Use keywords – less than 12 lines – Less than 5 words per line – Break line properly Bullet points

17 Avoid karaoke slides – We conducted a retrospective cohort survey including all people attending the visit of the park – A case was defined as a papular or papulo-vesicular pruritic rash, among participants, 12 hours or more after the exposition to seawater Bullet points

18 Avoid karaoke slides – Survey retrospective cohort all participants – Case definition rash (papular or papulo-vesicular) > 12 hours after exposition Bullet points

19 Sans serif font Bold type Lower case letters Good contrast Serif font Normal type UPPER CASE LETTERS Poor contrast PreferAvoid Bullet points

20 – Simple – Self-explanatory – Title: what, who, where, when – Label the axes (graphs and maps) – Define abbreviations and symbols Tables, graphs and maps

21 Clinical symptoms among the cases of S. Typhimurium, Oslo, Norway, May 1998 Symptoms n% Diarrhoea54100 Fever3565 Headache1222 Joint pain47 Muscle pain47 Cases Tables - examples

22 Distribution of the cases of S. Typhimurium-infection by age-group and sex Tables - examples Age group (yrs)Total MaleFemale Total Sex

23 Fish consumption, attack rate (AR) and relative risk (RR) of gastrointestinal illness among customers at Uncle Mike's Fish & Chips, Cambridge, October 1, 2000 IllTotalAR/100 Ate fish Did not eat fish 5648 RR (95% CI) 9.3 (3.9-22) Tables - examples

24 Gastrointestinal illness and fish consumtion among customers at « Uncle Mikes Fish and Chips », Cambridge, October 1, 2000 CasesControlsTotalOR (IC 95%) Ate fish Did not eat fish ( ) Ref Total Tables - examples


26 Graphs - examples



29 Cases of salmonellosis (n=65) by date and time of onset of illness. Hospital A, Dublin, August 2006 Graphs - examples


31 MSM P&S Syphilis Cases by Hal-Year Interval California, Graphs - examples



34 Safe your ink

35 AIDS Annual Rates per 100,000 Population for Cases Reported May 1990 through April 1991 Maps - examples

36 AIDS Annual Rates per 100,000 Population for Cases Reported May 1990 through April 1991 Rate per 100,000 population >20.0 Maps - examples

37 BrightnessHue QuantitativeQualitative Colors - examples

38 Preparing the speech –Prepare a script Necessary to most speakers, especially beginners and non-native speakers Requires preparation Allows estimating timing precisely Facilitates coaching Decreases sources of uncertainty Reassures the speakers

39 –Prepare a script Use lecture notes in the presentation software Copy the content of your slide into the lecture notes Edit to make full sentences Add off comments: –Use pointer –Pause Use large fonts (e.g., size 16) The script Preparing the speech

40 –Practice on your own –Walk through your text is the sequence logical? is all relevant information there? remove redundant information avoid very technical details and jargon –Watch time, pace and clarity –Practice with critical colleagues Does our message come across? Preparing the speech

41 –Day D Get prepared rest, healthy distraction no stimulating substance, no beta-blocker arrive early, explore the facilities Your look feel comfortable, be yourself but dress formal don´t distract the audience with your «look» Delivering the presentation

42 –Time T Nerves: normal, good stimulant Going on stage memorise the first sentence install your material, look around set micro to feel comfortable Delivering the presentation

43 –Delivery on stage Stand upright Make eye contact Be visible Mind your pace of speech Mind your volume (and dont forget to thank the audience at the end) Delivering the presentation

44 –Avoid Hands in pockets, tics Unnecessary movements If you tremble, minimize the use of the pointer Overcrowded slides Apologies Compensating nerves with humour Delivering the presentation

45 –Interaction with the audience Presenters talking without reference to slides audience gets lost and stops listening Presenter simply reading slides audience stops listening important explanation comes, audience not paying attention anymore Delivering the presentation

46 –Bio feedback Reactions of the audience fascinated (continue, youre doing well) writing (continue, youre doing well) yawning (continue, youre doing well) puzzled (ask if things are clear) Your own reactions heart rate, breathing (take a pause, sip) Delivering the presentation

47 –It may be a problem Excess of self confidence Going over time Provision of excessive amounts of details Loosing the focus Appearing arrogant Lack of self confidence Preparation to stay on time Removal of excessive details Delivering the presentation

48 Presenter on time Relaxed the audience Triggered a desire to ask questions Did not say everything s/he knows Will be asked on something s/he knows Presenter over time Exhausted the audience Suppressed any desire to ask questions Said everything s/he knows Will be asked on something s/he does not know Delivering the presentation – Finish on time

49 –Practise with you colleagues –Frame points covered too briefly in the talk –Prepare short answers –Prepare two or three more slides Questions and answers

50 –Listen to the question –Write it down (may be more than one) –Thank the person for asking the question –Answer briefly and precisely Questions and answers

51 –Avoid being defensive speakers who acknowledge weaknesses of work gain respect and are not challenged defensive speakers get challenged more –Challenging question acknowledge: This is a valid point sympathize: This is a point that needed to be raised respond: I am now going to clarify Questions and answers

52 –When you do not know the answer –Do not panic, and still say thank you –Ask for the persons opinion –Ask for a colleagues opinion –Ask for the audiences opinion –Suggest to discuss the point over coffee Questions and answers

53 – Why to communicate – What to communicate – Preparing the content – Preparing the slides – Preparing the speech – Delivering the presentation Content

54 and my SOCO was… When communicating the results of an investigation it is important to have clearly in mind that the content of your presentation will depend on who is the audience, only one message will reach your audience, your presentation and speech must include only the elements to support your message, your visual aids are aids, it is possible to be prepared in advance both for your presentation and the questions

55 Thank you very much for your attention Did my message come across?

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