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EACI, European Commission Astrid Geiger, Head of Sector Market Replication Eco-Innovation Unit Ease (y)our life: Technical and Financial Tips Ecoinnovators'

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Presentation on theme: "EACI, European Commission Astrid Geiger, Head of Sector Market Replication Eco-Innovation Unit Ease (y)our life: Technical and Financial Tips Ecoinnovators'"— Presentation transcript:

1 EACI, European Commission Astrid Geiger, Head of Sector Market Replication Eco-Innovation Unit Ease (y)our life: Technical and Financial Tips Ecoinnovators' Day – Brussels – 8 October 2012

2 Technical Financial Cost categories Amendments Budget Shifts Profit Frequent mistakes 2 Tips Overview

3 3 Good for your business Good for our work environment

4 Photo: Edwina Alexander ADVERTISE

5 Share your results Media mentions International expansion New staff Turnover Environmental impacts Your own stories Deviations 5

6 Share your results Update the Project Information Sheet (PIS) Keep your website updated Info material Your products for our showcase Feedback to policy making Use layman report Always include our logo! Invite us 6

7 7 TEMPLATES Photo: mlhradio

8 8 Templates Timesheet Project information sheet Business plan Reporting and financial statement Communication Guidelines Financial guidelines

9 9 Intellectual Property Rights IPR: anticipate Consortium agreement? Provide technical information to the EACI Share information and disseminate project results Free service from Enterprise Europe Network:

10 10 Photo: Donna Cymek STAFF

11 11 Staff Substantiate hourly rates Only "known" staff Freelance staff: Work in your premises Take directions from you Outcome of work belongs to you

12 12 Photo: WilliamOlyOlson SUBCONTRACTING

13 13 Subcontracting Services not goods Only for limited parts: Certain tasks / special expertise Transparent selection, ideally 3 offers Clear contracts and invoices Not "between you" Don't lose touch

14 14 Photo: The University of Iowa Libraries EQUIPMENT

15 Equipment Inform us when: Renting equipment Selling equipment Depreciation must follow your national accounting rules 15

16 16 Photo: dsevilla AMENDMENTS

17 17 Amendments Amendments when changes of: Beneficiaries Name, legal status or bank details Annex I (if significant) Duration (exceptionally) Budget 100 amendments processed… Please help us to reduce them!

18 Budget Shifts Two kinds Within flexibility of grant agreement: budget shift table needed Beyond flexibility: amendment > One month before project ends to request amendment Template & guidelines: 18

19 19 PROFIT

20 Careful with profit 400,000 (EU) + 300,000 (you) = 700,000 (total) , ,000 = 1,000, ,000 profit -300,000

21 21 Photo: Deanna Wardin Photo: Gui Tavares REMINDERS

22 22 Reminder: Frequent mistakes Complete? Correct reporting dates? VAT excluded? Invoices included (3 biggest)? Hourly rates correct? Audit report included? Incurred costs, not budgeted?

23 Reminder: frequent mistakes Project name on invoices? Correct depreciation of equipment? Report and book keeping coherent? Costs foreseen? Correct cost category? Contributions in kind as co-funding? Costs eligible? 23

24 24 In case of doubt

25 25 In case of doubt The grant agreement: your reference Financial guidelines Contact us

26 26 THANK YOU Photo: Cereal Box


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