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Based on lectures: Indian-FETP, EPIET Oral communication Katharina Alpers.

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Presentation on theme: "Based on lectures: Indian-FETP, EPIET Oral communication Katharina Alpers."— Presentation transcript:

1 Based on lectures: Indian-FETP, EPIET Oral communication Katharina Alpers

2 –How to prepare – the content – the slides – the speech –How to deliver the presentation Overview

3 Ask details how much time do you have? is there time for discussion / questions? who are the other speakers? what will they present? Prepare the content

4 The SOCO Many presentations during the meeting Audience only remembers one thing from you Think of one take-home message Write down your SOCO in two or three lines easy to remember clear simple practical

5 for a 10 min presentation: Title (1 slide) Background (1 slide) Methods (2 slides, maximum 3) Results (3 slides) Limitations (1 slide) Conclusion (1 slide) Recommendations (1 slide) Acknowledgements (1 slide) Outline of your presentation

6 Start by preparing the conclusions slide Prepare recommendations on the basis of conclusions Choose results supporting conclusions Explain methods to get the results Describe background Focus on the SOCO

7 The slides Simple Structured Shorts / laconic Digital versus analog


9 Digital versus analog US pedestrians Pedestrian crossing X = cross ! Digital pedestrianAnalog pedestrian

10 BelgiumFrance Burma SpainZimbabwe Analog pedestrians from around the world Russia

11 Germany US Spain France Ecuador Italy "Rolling stones" from around the world

12 –Clear Title –Bullet points Written text (digital) visual reinforcement –Tables, graphs, maps Images (analog) visual data Design of the slides

13 – We conducted a retrospective cohort survey including all people attending the visit of the park – A case was defined as a papular or papulo-vesicular pruritic rash, among participants, 12 hours or more after the exposition to seawater Avoid karaoke slides

14 – Survey retrospective cohort all visitors to park – Case definition rash (papular or papulo-vesicular) > 12 hours after exposition Bullet points

15 – Use keywords – Less than 12 lines – Maximum 5 words per line – Break line properly Text slides

16 Sans serif font Bold type Lower case letters Good contrast Serif font Normal type UPPER CASE LETTERS Poor contrast PreferAvoid Font

17 – Simple – Self-explanatory – Title: what, who, where, when – Label the axes (graphs and maps) – Define abbreviations and symbols Tables, graphs and maps

18 Tables

19 Clinical symptoms among the cases of S. Typhimurium, Oslo, Norway, May 1998 Symptoms n% Diarrhoea54100 Fever3565 Headache1222 Joint pain47 Muscle pain47 Cases One-variable table

20 Distribution of the cases of S. Typhimurium-infection by age-group and sex Two-variable table Age group (yrs)Total MaleFemale Total Sex

21 Fish consumption, attack rate (AR) and relative risk (RR) of gastrointestinal illness among customers at Uncle Mike's Fish & Chips, Cambridge, October 1, 2000 IllTotalAR/100 Ate fish Did not eat fish 5648 RR (95% CI) 9.3 (3.9-22) Cohort study

22 Gastrointestinal illness and fish consumtion among customers at « Uncle Mikes Fish and Chips », Cambridge, October 1, 2000 CasesControlsTotalOR (IC 95%) Ate fish Did not eat fish ( ) Ref Total Case-control study

23 MSM P&S Syphilis Cases by Hal-Year Interval California, Graphs

24 Grouped bar chart

25 Line graph

26 Cases and deaths

27 Semi log scale

28 Cases of salmonellosis (n=65) by date and time of onset of illness. Hospital A, Dublin, August 2006 Epicurve

29 Whats wrong here?


31 Cases of meningococcal disease in Dublin by serogroup, BCYWUnknown Serogroup No. of cases Safe ink!

32 Cases of meningococcal disease in Dublin by serogroup, BCYWUnknown Serogroup No. of cases Safe ink!

33 AIDS Annual Rates per 100,000 Population for Cases Reported May 1990 through April 1991 Maps

34 AIDS Annual Incidences per 100,000 Population for Cases Reported May 1990 through April 1991 Incidence per 100,000 population >20.0 Maps – example

35 BrightnessHue QuantitativeQualitative Colours

36 Prepare a script Necessary to most speakers beginners non-native speakers Decreases sources of uncertainty Reassures you Allows precise timing Facilitates coaching

37 In the presentation software Copy the content of your slide into the lecture notes Edit to make full sentences Add off comments: –Use pointer –Pause Use large fonts (e.g., size 16) The script lecture notes

38 –Practice on your own –Walk through your text is the sequence logical? is all relevant information there? remove redundant information avoid very technical details and jargon –Watch time, pace and clarity –Practice with critical colleagues Does our message come across? Prepare the speech

39 –Day D Get prepared rest, healthy distraction no stimulating substance, no beta-blocker arrive early, explore the facilities Your look feel comfortable, be yourself but dress formal don´t distract the audience with your «look» Delivering the presentation

40 –Time T Nerves: normal, good stimulant Going on stage memorise the first sentence install your material, look around set micro to feel comfortable Delivering the presentation

41 Stand upright Mind your pace of speech Mind your volume Make eye contact Interact with audience Refer to slide Finish on time On stage

42 Hands in pockets, tics Unnecessary movements If you tremble, minimize the use of the pointer Overcrowded slides Apologies Avoid

43 –Practise with you colleagues –Think of possible questions –Prepare short answers –Prepare two or three more slides Prepare for Questions and Answers

44 –Listen –Write (may be more than one) –Thank the person for asking the question –Answer briefly and precisely –Avoid being defensive Questions and answers

45 Do not panic! acknowledge: This is a valid point sympathize: This is a point that needed to be raised respond: I am now going to clarify Ask for the audiences opinion Challenging questions

46 my SOCO … When communicating the results of your investigation Adapt the content to the audience Concentrate on only one message Include only the elements to support your message Use your visual aids as aids Prepare in advance your presentation Possible questions

47 Thank you very much for your attention Did my message come across?

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