1. © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Chapter 11: Scheduling Computers in the Medical Office

2. 11-2 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Office Hours  Medisoft includes a scheduling program called Office Hours that is used to enter patient appointments

3. 11-3 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Office Hours

4. 11-4 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Entering a New Appointment  To enter a new appointment, double-click in the desired time slot. The time slots listed correspond to the date selected on the calendar

5. 11-5 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Entering a New Appointment  After clicking in a time slot, the New Appointment Entry dialog box is displayed

6. 11-6 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Entering a New Appointment  The New Appointment Entry dialog box contains information about the patient and the appointment Chart number Reason NameLength PhoneDate ResourceTime NoteProvider CaseRepeat

7. 11-7 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Searching for an Open Time Slot on a Specific Future Date  Some patients require follow-up appointments in a specified time frame after their present appointment  The Go to Date feature searches for an open time slot in any number of days, weeks, months, or years from the current date

8. 11-8 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Searching for the Next Available Open Time Slot  The Find Open Time feature searches for the next available appointment, with filters for length of appointment, and acceptable hours and days of the week

9. 11-9 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Entering Appointments for New Patients  Appointments can be created in Office Hours even though a patient may not yet be entered in Medisoft  To book an appointment for a new patient, double-click in a time slot, and key the patient’s last and first name in the Name box

10. 11-10 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Booking Repeated Appointments  Some patients may need to see the physician for a series of appointments, such as once a week for six weeks  This is easily accomplished using the Repeat Change button in the lower-left corner of the New Appointment Entry dialog box

11. 11-11 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Booking Repeated Appointments  The Repeat Change features makes it easy to schedule repeated appointments in a daily, weekly, monthly, or yearly basis

12. 11-12 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Changing or Deleting Appointments  Appointments are rescheduled or cancelled by clicking in the time slot of the current appointment and clicking the right-hand mouse button. A pop-up menu appears, with options to Cut, Copy, or Delete the appointment.

13. 11-13 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Creating Breaks  Physicians are sometimes unavailable for patient appointments, for a number of reasons, including hospital rounds, meetings, seminars, etc.  The Office Hours break feature is used to enter unavailable time slots in the physician’s schedule, so that an appointment is not booked for that time slot

14. 11-14 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Creating Breaks  When the Break Entry shortcut button is clicked, the New Break Entry dialog box appears

15. 11-15 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Creating Breaks  The different types of breaks appear on the Resource drop-down list. Custom breaks can be added by a practice.

16. 11-16 © 2009 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Career Education Printing Schedules  Physician schedules are printed by selecting Appointment List on the Office Hours’ Reports menu.