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Pre-Commercial Procurement (PCP) and Public Procurement of Innovative Solutions (PPI) Lieve Bos European Commission DG CONNECT F2 unit (Innovation)

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Presentation on theme: "Pre-Commercial Procurement (PCP) and Public Procurement of Innovative Solutions (PPI) Lieve Bos European Commission DG CONNECT F2 unit (Innovation)"— Presentation transcript:

1 Pre-Commercial Procurement (PCP) and Public Procurement of Innovative Solutions (PPI) Lieve Bos European Commission DG CONNECT F2 unit (Innovation)

2 Health care Climate Change Energy Efficiency Transport Security … Rationale Public sector is faced with important societal challenges. Addressing these, often requires public sector transformations so technologically demanding, that no commercially stable solutions exists on the market yet, and forward looking public procurement strategies are needed However, public procurement driving innovation from demand side is underutilised in EU versus other parts of the world

3 3 Underutilisation demand driven innovation Public expenditure is 47% of EU-25 GDP, but 20 times less is spent on R&D procurement in EU (~2,5 Bn) versus US (~50Bn) Lack of procurers driving R&D to their needs and getting familiar with emerging innovations, also slows down uptake of innovative solutions in public sector afterwards More demand to develop new innovative solutions for public sector challenges for which there are no products on the market yet (R&D procurement) can fill half of the EU-US R&D investment gap RTD expenditure as % of GDP 0 0,5 1 1,5 2 2,5 3 3,5 EUUS R&D Procurement Basic +applied R&D funding

4 Lack of awareness of how to optimise risk- benefit balance for procurer and supplier Unclear how within the legal framework for R&D procurement Fragmentation of demand 4 Overcoming the barriers Phased approach, separate procurement of R&D from procurement of end-solutions, IPR sharing Commission PCP communication COM(2007)799 & SEC(2007)1668 Cooperation among procurers (share PCP/PPI experience/cost), EU support for cross-border PCPs/PPIs

5 PCP Pre-Commercial Procurement When –Challenge requires R&D to get new solutions developed. Problem clear, but pros / cons of several potential competing solutions not compared / validated yet. No commitment to deploy (PPI) yet. What –Public sector buys R&D to steer development of solutions to its needs, gather knowledge about pros / cons of alternative solutions, to avoid supplier lock-in later (create competitive supply base) How –Public sector buys R&D from several suppliers in parallel (comparing alternative solution approaches), in form of competition evaluating progress after critical milestones (design, prototyping, test phase), risks & benefits of R&D (e.g. IPRs) shared with suppliers to maximise incentives for wide commercialisation

6 PPI – Public Procurement of Innovative Solutions When –Challenge requires solution which is almost on the market or already on the market in small quantity but not meeting public sector requirements for large scale deployment yet. No R&D involved (R&D already done, or no R&D needed to solve problem) What –Public sector acts as launching customer / early adopter / first buyer for innovative products and services that are newly arriving on the market (not widely commercially available yet) How –Public sector acts as facilitator establishing a buyers group with critical mass that triggers industry to scale up its production chain to bring products on the market with desired quality / price ratio within a specific time. After potentially a test and/or certification, the buyers group purchases a significant volume of products.

7 How does it work Supplier B Supplier C Supplier D Phase 1 Solution design Phase 2 Prototype development Phase 3 Original development of limited volume of first test products / services Supplier A Supplier B Supplier C Supplier D Supplier B Phase 0 Curiosity Driven Research R&D / Pre-commercial Procurement (PCP) Phase 4 Deployment of commercial end-products Diffusion of newly developed products / services Supplier D Public Procurement of Innovative Solutions (PPI) … in line with WTO proc. rules, EU Treaty, State aid free Supplier(s) A,B,C,D and/or X Also normally multiple sourcing here to keep competition going Smart PCP/PPI combination enabling: –Price/quality products that better fit public sector needs –Earlier customer feedback for companies developing solutions –Better take-up/Wider commercialisation of R&D results –Price/quality products that better fit public sector needs –Earlier customer feedback for companies developing solutions –Better take-up/Wider commercialisation of R&D results (COM/2007/799 & SEC/2007/1668)

8 Win-win for all stakeholders - New lead markets - Increase export - Quality of public services - Focus on political priorities - Improve innovation climate - Attract foreign investment - Increase employment - Reduce cost of procurement Procurers Pre-commercial Procurement -Shared risks & benefits -First buyer in early R&D - Global competitiveness Politicians Suppliers Get the Best Product… … at the Lowest Price - Address public market innovation failure - Shape product development to public needs - Increase technology knowledge - Reduce risk in commercial tendering - Favour supplier competition - Pooling of resources - Economies of scale - No licensing costs - First time right product - EU interoperable - Attractive to venture capitalists - Reduce unforeseen expenditure - Better products - Economies of scale - Wider market size - Shorter Time to market - Reduce risk of innovation

9 Status of PCP implementation across Europe Update June 2012 status UK Framework identified Hungary (Eszak- Alfold) BE (Flanders) Netherlands Awareness Raising Exploring possibilities Denmark Austria Finland Sweden Poland Pilots started Working on framework Germany France Luxembourg Ireland Cyprus Romania Slovenia Slovakia Bulgaria Czech Republic Estonia Greece Latvia Lithuania MaltaPortugal Spain Norway Switzerland Italy More info about EU funded cross border PCP projects: - SILVER: First project from FP7-ICT-2011 calls, started January 2012 (Supporting Independent Living of Elderly through Robotics) - Six more cross-border PCPs about to start from WP calls (services for mobile access to patient health data, embedded ICT for fire fighter suits, cooperative traffic management centres, sustainable road infrastructure modelling, mobile ehealth services, energy efficient high performance computing) SILVER More Info about national PCP initiatives in Member States:

10 Dike burstz in Netherlands ( ) caused by dry period or broken water pipe inside the dike along canals PCP (2006): Developing/comparing possible solutions for real time dike inspection & early warning of dikes and dams Example PCP-like pilot Water management, Netherlands Satellite based solution approach Chip technology based solution Optics/sensor based solution Camera based solution Helicopter based solution

11 11 Potential £160m p.a. saving Potential £30m p.a. saving £4,000 per HCAI avoided Potential £17m p.a. saving Potential £19m p.a. saving Example PCP-like project in Healthcare Potential Value to NHS: The NIC has supported the development of innovations to improve the quality of the patient experience and generate significant cost savings to the NHS (£236m). Value to the economy: With the support of the NHS National Innovation Center (NIC), a number of innovations have been able to attract significant funding (£290m).

12 Regulatory requirement to seriously reduce CO2 emissions by 2016 without negative effects on health/environment, beyond what market is able to offer PCP started in 2011, currently comparing solution approaches of 5 vendors, time-to-market shortened Follow-up procurement for deployment foreseen for 2014 (open to whole market again) PCP example on CO2 emissions Carbon capture – Norway Statoil/Gassanova

13 Rotherham Ultra Efficient Lighting FCP New SME created through the FCP process. PPI Example Low Carbon Healthcare Ultra Efficient Lighting Results (project started back in 2006,): LED project refurbishment: energy consumption saving of 30% or 5,200 for 40 beds over 10 years, and Maintenance Saving of 88% or 15,400 for 40 beds over 10 years. For more info: UK brand name for PPI = FCP = Forward Commitment Procurement LCB-HEALTHCARE network: Department for Business Innovation and Skills, Rotherham hospital (UK) (lead), Norwegian Directorate for Health Affaires(NO), Rawicz Hospital(PL), Department of Health DH (UK), Nottingham univ hospital (UK), European Health Property Network EuHPN (NL), Rotterdam Erasmus MC (NL), Organisation for Applied Scientific Research TNO (NL)

14 Swedish experience with PPI since 70s –creating buyers group also with private sector, further market uptake encouraged through certification and (eco) labelling Significant cost and energy/environmental efficiency improvements were achieved in: –Heating-cooling-ventilation of buildings –White appliances (ovens, washing machines, fridges) and components (motors) –Office blocks (sun shading, lighting, control/monitoring) –Public transportation (hydrogen busses) For more info (Swedish brand name for PPI = technology procurement): PPI example Environmental/energy efficiency field Sweden NUTEK / STEM Technology procurements

15 EC support to PCP & PPI EC support to PCP & PPI Today –DG CNECT and ENTR (security) are piloting EC support to joint cross-border PCPs done by min 3 public procurers from 3# MS/AC FP7 CP-CSA grant, co-financing up to 75% of the cost of the procured R&D + up to 100% of the costs for preparing/coordinating/evaluating joint PCP –DG ENTR and ENV are piloting EC support to joint/coordinated cross-border PPIs. DG CNECT proposes similar in CIP PSP WP2013 (10 Mio for PPIs in ICT for health/active ageing, done by min 3 public procurers from 3# MS/AC) CIP grant, co-financing up to 20% of the cost of the innovative solutions procured / deployed + up to 100% of the costs for preparing/coordinating/ evaluating PPI Horizon 2020 proposal (2014…) –PCP & PPI new funding instruments available across entire H2020 –EC can co-finance PCPs/PPIs carried out by grant beneficiaries –EC or EU funding bodies (e.g. agencies) can carry out PCPs/PPIs on their own behalf or jointly with Member States –can also be used in context of e.g. EIPs

16 16 Demand driven PCP FP7 CP-CSA grants to procurers for joint PCPs Industrial research and (FP7) Experimental Development Supply driven FP7 grants to univs & suppliers Phase 1 Solution Design Phase 2 Prototype development Phase 3 Original development up to limited volume of first test series Phase 4 Production / early adoption of commercial volumes Phase 0 Curiosity Driven Research Phase 5 Sales of off-the-shelf products Fundamental Research Commercialisation (CIP) Commercial Development Input to standardisation & regulation Demand Driven Fostering wider diffusion VC & other financers CIP grants to procurers for cross- border PPIs EU PCP/PPI support today… … and tomorrow

17 Health/active ageing related PCP/PPI calls FP7-ICT-2013 (Call deadline 15 January 2013) Targeted calls for joint PCPs in specific areas of public interest (CP-CSA for PCP grants) Objective 5.1.(d), Call 10 – ICT for Personalised Health - Active Ageing (8M) up to 1 on personalised care for co-morbid patients, up to 2 on mobile ehealth services An open call for joint PCPs addressing any area of public interest (CP-CSA for PCP grants) Objective 11.1, Call 10: Proposals for joint PCPs relating to public sector needs for new ICT solutions in e.g. healthcare, inclusion, e-government, transport, energy efficiency, environment, security, education etc (4M: 1 project) (in complementarity to PCPs called for under objective 5.1(d)) Targeted calls for networking on PCP (CSA grants) Objective 5.1.(e)(1), Call 10 - Community building public procurers in ehealth, active ageing and independent living ( ) CIP-PSP-2013 (Call expected to open January 2013) Targeted calls for joint or coordinated cross-border PPIs in ICT for health – active ageing 10M for support to PPIs (5M for up to 2 in active ageing, similar for health) EC proposal currently under discussion with Member States

18 How to use EC PCP support? Supplier B Supplier C Supplier D Phase 1: Solution design ~10-15% PCP budget ~ K/supplier ~4-10 suppliers Phase 2: Prototyping ~30-40% PCP budget ~ K/supplier ~3-6 suppliers Phase 3: Original development – operational testing ~50-60% PCP budget ~800K-2,3M/supplier ~2-4 suppliers Supplier A Supplier B Supplier C Supplier D Supplier B Example of 5,066-7,6 Mio PCP Supplier D Example: 4 Mio CP-CSA for PCP grant Max 30% (1,2 Mio) for coordination costs - 100% funded Other 2,8 Mio = EC contribution to the ICT R&D procured through the joint PCP Reimbursement rate 75% for public, 50% for private contracting authorities If consortium of only public contracting authorities -> PCP of 3,73 Mio (ex VAT) If consortium of only private contracting authorities -> PCP of 5,6 Mio (ex VAT) Example CP-CSA for PCP grant Consortium brings 0,93-2,8 Mio (+VAT) for 3,73-5,6 Mio PCP Comparing various solution approaches from different vendors, defragmenting market to get in long run also cheaper large volume purchases, sharing R&D cost/experience with other procurers & EC: joint PCP cheaper/procurer than buying R&D from one supplier on your own Supplier E Preparation Joint PCP P1 P2 P3 P4 P5 Consortia of public procurers P1->P5 (min 3) One Joint PCP call for tender

19 Phase 4 Deployment of commercial end-products Early adoption of new to the market products / services Public Procurement of Innovative Solutions (PPI) Procurer 1 buying e.g. 2 Mio solutions from supplier A How to use EC PPI support? Example PPI pilot grant Example: 3 or 5 Mio PPI pilot grant Max 30% up to max 1 Mio for coordination costs - 100% funded Remaining 2-4 Mio = EC contribution to the ICT solutions procured / deployed through one joint or several coordinated PPIs based on jointly defined specs Reimbursement rate 20% for public and private contracting authorities -> value total amount of PPI procurements by all procurers in consortium = Mio Preparation Joint or coordinated PPIs P1 P2 P3P4 P10 Consortia of public procurers P1->P10 (min 3) One Joint or several coordinated (jointly defined tender specs) PPI call for tenders Procurer 2 buying e.g. 1,5 Mio solutions from supplier B Procurer 3 buying e.g. 5 Mio solutions from supplier D Procurer 4 buying e.g. 2 Mio solutions from supplier E Procurer 10 buying e.g. 2 Mio solutions from supplier X … ……

20 Background info PCP website: Info on calls, EU funded projects, background docs, FAQs, PCP initiatives in Member States and Associated Countries etc Detailed info about PCP calls: Calls page on PCP website links to all official call docs: Info about PCP/PPI initiatives in MS and AC


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