1. “Committee Progress Email Report” GRADING ENGL 3365 Copyright 2013 by Arthur Fricke

2. the PROCEDURAL DIRECTIONS 1) You will write the assignment in an email, but you will not send it to me as an email. Instead, you will print the email (including the header – talk to me if you have problems with this) and hand it in as a hardcopy. 2) You will address the email in a way that makes sense for the hypothetical audience. For me, you will handwrite the following info in pen or pencil at the top right corner of the first page: Your name, course/section number, exact assignment title, date due, AND date submitted (even if they’re the same -- be sure to show which date is which even if they’re the same). 3) You will staple/clip the email together with a completed “defining objectives” worksheet. 4) You can handwrite notes on the email hardcopy or on the worksheet if you think I will need additional info or explanation to understand what you’re trying to accomplish. You can also handwrite any changes to the email (different email address, etc) that you’d like me to imagine when I look at it. Copyright 2013 by Arthur Fricke

3. remember that REALLY effective emails...... analyze information to help readers save time and effort or avoid potential problems. So, don’t just add a bunch of random details or make an elaborate scenario and think this alone will make an “A” email report. Instead, simply give the email a clear practical goal to help the audience (or you) accomplish something. Then, clearly state this goal and make sure all details clearly match the goal. Finally, explicitly tell the audience what the email accomplishes. In other words, SHOW SOME AUDIENCE ANALYSIS and have a useful STATEMENT OF PURPOSE! Copyright 2013 by Arthur Fricke

4. Here’s the grading checklist for “89-90” Follow explicit directions and use course info & advice:  Follow procedural directions (attach “Defining Objectives” wksht, print the email, etc)  Don’t have outright typos (no spelling mistakes, no Yoda-like grammar)  Include all the facts and info from textbook description (don’t change info, don’t omit info with passive language like “letters were sent...”)  Make the report actually match the “Defining Objectives” worksheet  Follow basic report structure effectively (intro, body, conclusion, maybe recommendations, & body details that ALL match the statement of purpose)  Have an EXPLICIT & PRACTICALLY USEFUL statement of purpose, not just a simple summary sentence (explicitly say what the email accomplishes, not just “this email gives you some information [for no clear reason or goal]”)  Have a professional salutation, a polite signature close, a helpful professional signature block, and a very clear subject line that states the goal of the email  Use short focused paragraphs with clear line breaks, make the email easy to skim  DO NOT put weird memo-like headers in the email body, and DO NOT use html- based text For 91-100, simply do all these things plus achieve a practically useful hypothetical goal. Copyright 2013 by Arthur Fricke