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Project reports and reviews in CIP ICT-PSP Coordinators Day 23 June 2011 Peter Diry INFSO C5 Operations for ICT Research & Innovation Coordinators Day.

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Presentation on theme: "Project reports and reviews in CIP ICT-PSP Coordinators Day 23 June 2011 Peter Diry INFSO C5 Operations for ICT Research & Innovation Coordinators Day."— Presentation transcript:

1 Project reports and reviews in CIP ICT-PSP Coordinators Day 23 June 2011 Peter Diry INFSO C5 Operations for ICT Research & Innovation Coordinators Day 23 June 2011 Peter Diry INFSO C5 Operations for ICT Research & Innovation

2 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 2 Reporting requirements Reporting periods defined in core agreement (usually 12 months)Reporting periods defined in core agreement (usually 12 months) Periodic reports (60 days after each period)Periodic reports (60 days after each period) Final report (60 days after end of project)Final report (60 days after end of project) Report on distribution of Community financial contribution (30 days after receipt of final payment)Report on distribution of Community financial contribution (30 days after receipt of final payment) Deliverables (as in Annex I)Deliverables (as in Annex I)

3 Projct reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 3 Layout and content ICT PSP Guidance notes on project reportingICT PSP Guidance notes on project reportingand Progress report template Progress report template can be found at http://ec.europa.eu/information_society/activities/ict_psp/ participating/project_management

4 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 4 Periodic report Periodic report, due 60 days after reporting period (incl. last reporting period), comprises : Progress reportProgress report Declaration by the project coordinatorDeclaration by the project coordinator Publishable summaryPublishable summary Project progressProject progress Use of resources (not for TN)Use of resources (not for TN) Financial statementsFinancial statements Financial statement from each beneficiaryFinancial statement from each beneficiary Summary financial reportSummary financial report Financial certificates (where required)Financial certificates (where required) For TN, only a simplified summary financial report

5 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 5 Final report Final report, due 60 days after end of project (in addition to the periodic report for the last reporting period), comprises : Final publishable summaryFinal publishable summary Covers results, conclusions and socio-economic impactCovers results, conclusions and socio-economic impact Lists all beneficiaries with contact detailsLists all beneficiaries with contact details Provides the address of the project public websiteProvides the address of the project public website Lists dissemination activitiesLists dissemination activities

6 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 6 Transmission modalities One original (paper) copy and one electronic copyOne original (paper) copy and one electronic copy Preferred format for electronic version: PDFPreferred format for electronic version: PDF Date of submission is date of receipt of the original (paper) copy by the CommissionDate of submission is date of receipt of the original (paper) copy by the Commission

7 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 7 Approval of reports and deliverables Commission has 105 days to evaluate reports and deliverables and make paymentCommission has 105 days to evaluate reports and deliverables and make payment No tacit approval of reportsNo tacit approval of reports EC will pay interest on late payments automatically (unless amount of interest 200)EC will pay interest on late payments automatically (unless amount of interest 200) Payment is made after approval of reports and deliverablesPayment is made after approval of reports and deliverables After reception of the reports the Commission may:After reception of the reports the Commission may: Approve the reports and deliverablesApprove the reports and deliverables Reject the reports and deliverablesReject the reports and deliverables Suspend the time limit for approvalSuspend the time limit for approval Suspend the payment in whole or in partSuspend the payment in whole or in part

8 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 8 Differences from FP7 No certification on methodologyNo certification on methodology Paper submission in addition to electronic submissionPaper submission in addition to electronic submission No questionnaires at the end of the projectNo questionnaires at the end of the project Overview table of actual vs planned person- months requestedOverview table of actual vs planned person- months requested

9 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 9 Project technical reviews General principles Aim is to assess the work carried out under the project over a certain period The Commission may initiate a technical review at any time during and up to 5 years after the end of the project It may be assisted by external experts (reviewers) who give recommendations to the Commission. The final decision is taken only by the Commission. The consolidated experts review report is communicated to the project.

10 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 10 Review objectives Assesses the work carried out under the project by evaluating :Assesses the work carried out under the project by evaluating : The project reports and deliverablesThe project reports and deliverables The proper use of resources wrt efficiency and effectivenessThe proper use of resources wrt efficiency and effectiveness The management of the projectThe management of the project The expected impactThe expected impact

11 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 11 Review modalities The identity of the appointed experts is communicated to the project in advanceThe identity of the appointed experts is communicated to the project in advance Reviews may be carried out remotely or involve sessions at the premises of the Commission or of the beneficiariesReviews may be carried out remotely or involve sessions at the premises of the Commission or of the beneficiaries Guidance notes on project technical reviews and Template for the technical review reportGuidance notes on project technical reviews and Template for the technical review report can be found at http://ec.europa.eu/information_society/activities/ict_psp/ participating/project_management

12 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 12 Review material Description of Work (Annex I to the grant agreement)Description of Work (Annex I to the grant agreement) Progress report for the period under reviewProgress report for the period under review Deliverables due in this period, according to the deliverable table in Annex IDeliverables due in this period, according to the deliverable table in Annex I Reports from previous reviewsReports from previous reviews Relevant work programme and call for proposalsRelevant work programme and call for proposals Any additional information requested by the CommissionAny additional information requested by the Commission For a final technical review, the final publishable summary report should also be part of the material to reviewFor a final technical review, the final publishable summary report should also be part of the material to review

13 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 13 Review outcome Allow the project to continue without modification of Annex I or with minor modificationsAllow the project to continue without modification of Annex I or with minor modifications Consider that the project can only continue with major modificationsConsider that the project can only continue with major modifications Accept or reject reports and deliverablesAccept or reject reports and deliverables Suspend the time limit for evaluating reports and deliverables and disbursing the paymentsSuspend the time limit for evaluating reports and deliverables and disbursing the payments Suspend the projectSuspend the project Initiate the termination of the grant agreement or of the participation of any beneficiaryInitiate the termination of the grant agreement or of the participation of any beneficiary Reduce the grant, issue a recovery order regarding all or part of the payments made and apply any applicable sanction.Reduce the grant, issue a recovery order regarding all or part of the payments made and apply any applicable sanction.

14 Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011 14 Thank you for your attention!


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