Presentation on theme: "Calls for Proposals EGYPT 2012 Information Sessions 2 & 4 April 2012"— Presentation transcript:
1 Calls for Proposals EGYPT 2012 Information Sessions 2 & 4 April 2012
2 3 Calls for Proposals 2012European Instrument for Democracy and Human Rights (EIDHR)1,780,000 EUR2. Non-State Actors in Development 760,000 EUR3. Egypt - Europe Cultural Cooperation 250,000 EUR
3 AGENDA Call for Proposals procedure What the 3 Calls are about: objectives, priorities and eligibilityHow to develop a Concept NoteHow to Apply
4 Call for Proposals Procedure Restricted procedureTwo phases1. Submission of Concept Notes2. Submission of Full ApplicationDeadline for the submission of Concept Notes:Hand Delivery at the EU Delegation: 6 May 2012, 15:00h Cairo timeBy post: postmark on 6 May 2012
5 Publication of Calls 22 March 2012 Submission of Full Applications (deadline to be specified in letter to shortlisted applicants)AwardDeadline Concept Notes6 May 2012, Cairo timeLetter to applicantsAdministrative Check 2Contract preparation correspondence + meetingAdministrative Check 1Evaluation of Full ApplicationsEvaluation of Concept NotesContract SignatureBY END DEC 2012Pre-selection of Full ApplicationsShort-list of Concept NotesPre-selected applicants are invited to submit supporting documents proving the eligibility of applicants and partnersLetters to Applicantspre-selected applicants and rejection lettersEligibility check
6 EIDHR: Objectives General Objective To strengthen the role of civil society in promoting human rights and democratic reforms in EgyptSpecific ObjectiveTo support civil society in Egypt in working on human and democratisation, so as to:i) Pursue common agendas for human rights and democratic reformii) Build towards consensus on disputed or controversial areas of policyiii) Enhance the inclusiveness and pluralism of civil societyiv) Support the implementation of EU guidelines on human ` rights at local level
7 EIDHR: PrioritiesStrengthen the role played by Civil Society Organisations (CSOs) in Egypt's democratic transition and their ability to engage in a constructive dialogue with a broad range of stakeholders on key human rights issues, including security sector reformStrengthen the role of the press and promote freedom and independence of the mediaAdvance the rights and living conditions of vulnerable groups, including marginalised women, children and persons with disabilitiesPromote tolerance, pluralism and intercultural dialogue within Egyptian societyCombat torture and improve pre-detention and detention conditionsA balance between actions targeting rural and urban communities will be sought. Special attention will be paid to actions targeting deprived and remote areas.All proposals must be based on a sound needs assessment and stakeholders' analysis.
8 EIDHR: Eligibility of actions What is an action?An action is a self-contained operation built on a coherent setof activities with clearly defined operational objectives, target groups and planned, tangible results, within a limited timeframe. It should be designed in response to the situation in Egypt and to the specific needs of the target groups identified in the action.Action durationBetween 12 and 36 monthsGeographical coverageActions must take place in EgyptActions must contribute to one of the priorities of the Call(see section of the Guidelines)
9 EIDHR: Budget & size of grants Budget available: 1,780,000 EURThe amount requested from the EU must fall between:Minimum amount: 50,000 EURMaximum amount: 250,000 EURAny grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action:• Minimum percentage for all applicants: 50%Maximum percentage for Egyptian applicants: 95%• Maximum percentage for non-Egyptian applicants: 80%The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund.
10 EIDHR: Indicative Activities Actions can include a mix of activities, such as:Monitoring and reporting on human rights issues and policiesStudies, evaluations and research activities as part of a wider range of activitiesOrganisation of meetings and events to build cohesion and dialogue among different stakeholdersCoordination and networking activitiesAdvocacy and lobbyingCapacity building, trainings and educational activitiesLegal and other support to victims of human rights violationsPublic information and awareness raising activities such as conferences, seminars, workshops, media announcements and programmes, etc, about specific human rights issues.See section of the Guidelines for more details.
11 EIDHR: Activities Sub-granting The applicant may propose awarding sub-grants to third parties in order to support the achievement of the objectives of the actionHowever, sub-granting may not be the main purpose of the action and it must be duly justifiedThe maximum amount of a sub-grant is limited to EUR per third party while the total amount which can be awarded as sub- grants to third parties is limited to EUR11
12 EIDHR: Ineligible activities actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congressesactions concerned only or mainly with individual scholarships for studies or training coursesactions supporting political partiesactions involving proselytism
13 EIDHR – Who can apply? APPLICANT (Beneficiary) PARTNER/S In order to be eligible for a grant, applicants must:• be legal persons and• be non profit making and• be civil society organisations, including non-governmental non- profit organisations, community-based organisations and independent political foundations, and networks thereof at local, national, regional and international level and• be nationals of Egypt, a Member State of the EU in an accession or official candidate country as recognized by the European Union, or in a Member State of the European Economic Area• be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary.(2) Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations which are listed in Section of the Practical Guide to contract procedures for EU external actions.In Part A, section 3 of the grant application form (“Declaration by the applicant”), applicants must declare that they do not fall into any of these situations.APPLICANT(Beneficiary)PARTNER/S
14 Non-State Actors: Objectives General ObjectiveTo advance the development of poverty alleviation and local development strategies and actions, in particular in deprived areas of EgyptSpecific ObjectivesTo benefit populations out of reach of mainstream services and resources and excluded from policy making processesTo strengthen the capacity of Non-State Actors in Egypt to participate in defining sustainable development strategies and in implementing actions aiming at poverty reduction
15 Non-State Actors: Priorities 1. Strengthen the capacity of NSA to develop and implement inclusive local development strategies and programs that seek to combat poverty and unemployment at the community level2. Promote social and economic justice at the local level, including the promotion of training and employment opportunities and the promotion of dialogue between different stakeholders around social and economic issues;3. Support the empowerment of marginalised youth so that they can engage and participate actively in the decision making and development of their communities;4. Advance the rights and living conditions of vulnerable groups, including marginalised women, children and disabled persons.A balance between actions targeting rural and urban communities will be sought. Special attention will be paid to actions targeting deprived and remote areas.All proposals must be based on a sound needs assessment and stakeholders' analysis.
16 Non-State Actors: Eligibility of Actions Action durationBetween 24 and 36 monthsGeographical coverageActions must take place in EgyptActions must contribute to one of the priorities mentionedin section of the Guidelines.
17 Non-State Actors: Budget & Size of grants Budget available: 760,000 EURThe amount requested from the EU must fall between:Minimum amount: 50,000 EURMaximum amount: 300,000 EURAny grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action:• Minimum percentage for all applicants: %Maximum percentage for Egyptian applicants: 90%• Maximum percentage for non-Egyptian applicants: 75%The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund.
18 Non-State Actors: Activities Capacity building of NSA, especially in the fields of advocacy and monitoring of public policy making and implementation at the local levelInstitutional and technical support to Non-State Actors (internal governance, dialogue, strengthening of implementation and networking capacities etc.)Innovative approaches of Non-State Actors in the provision of social and other services (notably in the field of economic as well as rural and urban development)Activities aimed at preparing youth for the work place, creating and/or finding jobs for marginalised peopleTrainings and educational activities for marginalised groups with a view to facilitating access to employmentAwareness raising and policy research (data gathering etc.) aimed at a better formulation, implementation and evaluation of development policies at all levelsOrganisation of meetings and events to build cohesion and dialogue among different stakeholders at the community and local levelCoordination and networking activities at the local levelSee section of the Guidelines for more details on eligible activities.
19 Non-State Actors: Activities Sub-grantingThe applicant may propose awarding sub-grants to third parties in order to support the achievement of the objectives of the actionHowever, sub-granting may not be the main purpose of the action and it must be duly justifiedThe maximum amount of a sub-grant is limited to EUR per third party while the total amount which can be awarded as sub-grants to third parties is limited to EURMicrofinance/microcredit initiativesMicro-credit/micro-finance activities are allowed under this call only.Additional conditions will be applied to actions in the field of microfinance which can be found in Annex I.19
20 Non-State Actors: Ineligible activities actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congressesone-off conferencesactions in the formal education sector (apart from primary and vocational education), except in special circumstancesactions which consist exclusively or primarily in capital expenditure, e.g. land, buildings, equipment and vehicles, except in special circumstancesactions which discriminate against individuals or groups of people on grounds of their gender, sexual orientation, religious beliefs or lack of them, or their ethnic originactions concerned only or mainly with individual scholarships for studies or training coursesactions supporting political partiesactions involving proselytism
21 Non-State Actors – Who can apply? In order to be eligible for a grant, applicants must:• be legal persons and• be non profit making and• be nationals of Egypt, or a Member State of the European Union, in an accession or official candidate country as recognised by the European Union or in a Member State of the European Economic Area and• be Non-State Actors (NSA) constituted in accordance with the legislation in force in the country concerned and• be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary. be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary.(2) Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations which are listed in Section of the Practical Guide to contract procedures for EU external actionsIn Part A, section 3 of the grant application form (“Declaration by the applicant”), applicants must declare that they do not fall into any of these situations.APPLICANT(Beneficiary)PARTNER/S
22 Non-State Actors - Definition Non governmental organisationsOrganisations representing indigenous peoplesOrganisations representing national and/or ethnic minoritiesLocal traders' associations and citizens' groupsCooperativesTrade unionsOrganisations representing economic and social interestsOrganisations fighting corruption and fraud and promoting good governanceCivil rights organisations and organisations combating discriminationLocal organisations (including networks) involved in decentralised regional cooperation and integrationConsumer organisationsWomen's and youth organisationsTeaching, cultural, research and scientific organisationsUniversitiesChurches and religious associations and communitiesMedia organisationsAny non governmental associations and independent foundations, including independent political foundations22
23 Culture: Objectives Objectives To strengthen the role and capacities of cultural operators within Egyptian societyTo contribute to the diversity of cultural creation while respecting basic fundamental rights (such as freedom of speech and creation)To provide with an increased access to culture and contribute to the use of culture as a tool for local sustainable development
24 Culture: Working Areas Promotion & Development of the Cultural Sector in Contemporary ArtsBuilds on our Calls of 2010 and 2011Develops the artistic sector in a free and innovative wayTargets youth, professionals and local communitiesSees the Arts as tools to create conditions for sustainable development
25 Culture: Indicative Activities Working Area 1Promotion & Development of the Cultural Sector in Contemporary ArtsBringing contemporary arts to marginalised areas: creation of collaborative initiatives involving local communities contributing to sustainable development and bringing forward the importance of cultureBringing the arts to the core of everyday life in governorates with limited access to culture – locally produce artistic productions with the participation of prominent artists, new talents and local communitiesPromoting mobility of art and artists through the country and internationally by means of residences, setting up of joint travelling exhibitions, etc in the context of wider operations – especially taking into consideration new talentsCreating innovative cultural productions – from the preparation of workshops or any other preparatory activities for the conception of the artistic works, to their production, exhibition and further dissemination and presentation throughout the country25
26 Culture: Working Areas Reinforcement of the Capacities of Cultural OperatorsPilot initiativeNOT FOR ARTS ONLY!Objective: to improve cultural management skills and other professional skills in various fields of culture26
27 Culture: Indicative Activities Working Area 2Reinforcement of the Capacities of Cultural OperatorsSpecialised assistance in issues related to management, organisation and planning of cultural institutions or cultural operators or cultural heritage managersBusiness skills developmentSupport to vocational training or other activities the employability of the professionals of the cultural sectorCapacity-building activities aiming at the reinforcement of the management capacities of important cultural operations (in terms of size, scope and relevance), which could include the financing of a pilot international scheme or Egyptian nation-wide operationsFoster sustainable development of traditional art forms and handicrafts27
28 Culture: Eligibility of Actions Action durationBetween 10 and 15 monthsGeographical coverageActions must take place in EgyptActivities can exceptionally take place out of Egypt, provided that:The activity is of minor importance within the context of the overall actionIt is necessary for the good development and visibility of the activities taking place in Egypt. Indicative examples are: residency / mobility schemes for artists (provided that equal opportunities to all are provided), training, promotion events, touring, etcThe budget allocated to it does not exceed 20% of the budgetActions must contribute to one of the priorities mentioned in section of the Guidelines.
29 Culture: Ineligible activities actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congressesactions concerned only or mainly with individual scholarships for studies or training coursesactions that are normally part of the current programmes of the organisation. Action Proposals may seek an additional value
30 Culture: Budget & size of grants Budget available: 250,000 EURThe amount requested from the EU must fall between:Minimum amount: 30,000 EURMaximum amount: 50,000 EURAny grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action:• Minimum percentage for all applicants: 50%Maximum percentage for all applicants: 80%The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund.
31 Culture – Who can apply? APPLICANT (Beneficiary) PARTNER/S In order to be eligible for a grant, applicants must:be legal persons andbe legally registered in Egypt at the moment of submission of the applicationbe directly responsible for the preparation and management of the action with their partners, not acting as an intermediarybe established in a Member State of the European Union or in any of the following countries:Egypt, or any other country benefitting from the European Neighbourhood Policy InstrumentA Member State of EEA: Iceland, Lichtenstein or NorwayCroatia, the former Yugoslav Republic of Macedonia, Turkey, Albania, Bosnia and Herzegovina, Montenegro, Serbia, including KosovoOr be an international organisationThe obligation of registration does not apply to international organisations or to diplomatic missions and/or cultural centres (that are integral part of the diplomatic missions or covered by them) or the Ministries of Foreign Affairs of European Union Member States.APPLICANT(Beneficiary)PARTNER/S
32 PARTNERS: Who are they?Partners participate in designing and implementing the action, and the costs they incur are eligible in the same way as those incurred by the grant beneficiaryThey must therefore satisfy the eligibility criteria as applicable on the grant beneficiary himselfEgyptian applicants may act individually or with partner organisations under the three CallsNon-Egyptian applicants must have an Egyptian partner if applying to the EIDHR or the NSA Calls !!!!32
33 Associates, Contractors, Sub-grantees Other organisations may be involved in the action. Such associates play a real role in the action but may not receive funding from the grant with the exception of per diem or travel costs. Associates do not have to meet the eligibility criteria referred to in sectionCONTRACTORSThe grant beneficiaries have the possibility to award contracts. Contractors are neither partners nor associates, and are subject to the procurement rules set out in Annex IV to the standard grant contract.SUB-GRANTEESThe grant beneficiaries may award financial support (sub-grants) to third entities (the sub-grantees). Sub-grantees are neither partners nor associates nor contractors. Sub-grantees are subject to the nationality and origin rules set out in Annex IV to the standard grant contract.They do not need to be identified at the Concept Note stage.They do not have to meet the Call’s eligibility criteria.
34 Number of applications and grants per applicant An applicant may not submit more than one application under each Call for ProposalsAn applicant may not be awarded more than one grant under each Call for ProposalsAn applicant may at the same time be partner in another applicationPartners may take part in more than one application
35 AGENDAHow to develop a Concept NoteHow to Apply35
36 Concept NoteCannot exceed 5 pages (A4 format ) with Arial font 10 and margins of 2 cmTyped and written in ENGLISHOnly the CN will be evaluated so it is of UTMOST IMPORTANCE that all the important elements regarding the action are contained thereinPlease follow the template in PART A of the Application Form36
37 Concept Note (1) 1.1 SUMMARY OF THE ACTION (MAX 1 PAGE) Title of the actionLocation (s) of the actionTotal duration of the action (months)Amount requested (EU Contribution)Objectives of the actionSpecific objective (s)Target group (s)Final beneficiariesEstimated resultsMain activities37
38 Concept Note (2) 1.2. RELEVANCE OF THE ACTION (MAX 3 PAGES) 30 POINTS 1.2.1 Relevance to the objectives/sectors/themes/specific priorities of the call for proposals1.2.2 Relevance to the particular needs and constraints of the target country/countries, region (s) and/or relevant sectors (including synergy with other EU initiatives and avoidance of duplication)Describe and define the target groups and final beneficiaries, their needs and constraints and how the action will address these needsParticular added-value elements38
39 Concept Note (3) 1.3. DESCRIPTION OF THE ACTION (MAX 1 PAGE) 20 POINTS Background to the preparation of the actionDescribe the objectives of the actionDescribe the key stakeholder groups, their attitudes towards the action and any consultation undertaken with themProvide brief information on the type of activities foreseen and specify related outputs and results, including a description of linkages/relationships between activity clustersIndicate the broad timeframe for the action and describe any specific factor that has been taken into account39
40 Concept Note – Evaluation Grid Minimum Score = 30 pointsScores1. Relevance of the actionSub-score301.1 How relevant is the proposal to the objectives and priorities of the Call for Proposals?*5x2**1.2 How relevant to the particular needs and constraints of the target country(ies) or region(s) is the proposal? (including synergy with other EU initiatives and avoidance of duplication)5x2*1.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately?51.4 Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices and the other additional elements indicated under 1.2. of these guidelines?2. Design of the action202.1 How coherent is the overall design of the action?In particular, does it reflect the analysis of the problems involved; does it take into account external factors and relevant stakeholders?2.2 Is the action feasible and consistent in relation to the objectives and expected results?TOTAL SCORE5040
41 BudgetApplicants will only submit an estimate of the overall costs of the Action with the Concept NoteIf shortlisted ,the applicant will be requested to submit a detailed budget with the Full Proposal. The EU contribution must not vary more than 20 % of the original estimate in the Concept Note.The Budget needs to be expressed in EUR.Co-financing : the part of the budget non covered by the EU should be born by the applicant or covered by sources other than the EU budget or European Development FundAll the necessary expenditure for the completion of the activities must be foreseen in the total estimated budget. PREPARE THE ESTIMATE VERY CAREFULLY!!!41
42 PADOR Potential Applicant Data Online Registration Partners
43 PADOR Potential Applicant Data Online Registration Documents to be uploaded in PADORThe statutes or articles of association of the applicant organisation and of each partner organisation. This obligation does not apply to international organisations which have signed a framework agreement with the European Commission.Copy of the applicant’s latest accounts (the profit and loss account and the balance sheet for the previous financial year for which the accounts have been closed) .Legal entity sheet (see annex D of the Guidelines) duly completed and signed by the applicant, accompanied by the justifying documents which are requested therein.A financial identification form conforming to the model attached as Annex E of the Guidelines, certified by the bank to which the payments will be made.
44 How to apply Applicants prepare an envelope including: Concept Note - one original + 2 copies + electronic version on CD-RomChecklist – one original completedApplicant declaration – one original completed and signed
45 How to apply The outer envelope must show: the reference number and the title of the call for proposalsthe full name and address of the applicantthe words "Not to be opened before the opening session" and "لا تفتح قبل جلسة فتح المظاريف”Concept Notes must be submitted in a sealed envelope by:registered mailprivate courier servicehand-deliveryAddress: Delegation of the European Union to EgyptFinance and Contracts Section37 Gameat El Dowal El ArabeyaEl Fouad Office Building, 11th floorMohandessin, Giza, Cairo
46 Questions Questions about the Calls may be sent by e-mail to: Deadline to submit questions: 15 April 2012The EU has no obligation to provide further clarifications after this date.Replies to Frequently Asked Questions (FAQ) will be published on each of the call’s pages on the EuropeAid website by 25 April 2012
47 Final tipsRead the Guidelines very carefully: ALL THE INFORMATION PRESENTED TODAY IS THERE!!!Read the Application Form (Annex A) very carefullyRead the General Conditions of the draft contract very carefullyCheck the EuropeAid websites regularly for updates on Frequently Asked Questions, corrigenda, or modifications to the calendarUse the functional mailboxes to communicate with the EU Delegation – do not contact individuals, they are not allowed to answer any questions directlyEnsure that your contact details are up to date to facilitate correspondenceUse the checklist for Concept Note to ensure that you meet all the administrative requirementsThe EU cannot advise on the eligibility of applicants, partners or actions