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Calls for Proposals EGYPT 2012 Information Sessions 2 & 4 April 2012.

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Presentation on theme: "Calls for Proposals EGYPT 2012 Information Sessions 2 & 4 April 2012."— Presentation transcript:

1 Calls for Proposals EGYPT 2012 Information Sessions 2 & 4 April 2012

2 3 Calls for Proposals European Instrument for Democracy and Human Rights (EIDHR) 1,780,000 EUR 2.Non-State Actors in Development 760,000 EUR 3.Egypt - Europe Cultural Cooperation 250,000 EUR

3 AGENDA Call for Proposals procedure What the 3 Calls are about: objectives, priorities and eligibility How to develop a Concept Note How to Apply

4 Call for Proposals Procedure Restricted procedure Two phases –1. Submission of Concept Notes –2. Submission of Full Application Deadline for the submission of Concept Notes: –Hand Delivery at the EU Delegation: 6 May 2012, 15:00h Cairo time –By post: postmark on 6 May 2012

5 Deadline Concept Notes 6 May 2012, Cairo time Administrative Check 1 Evaluation of Concept Notes Short-list of Concept Notes Letters to Applicants pre-selected applicants and rejection letters Evaluation of Full Applications Publication of Calls 22 March 2012 Pre-selection of Full Applications Pre-selected applicants are invited to submit supporting documents proving the eligibility of applicants and partners Eligibility check Award Letter to applicants Contract preparation correspondence + meeting Contract Signature BY END DEC 2012 Submission of Full Applications (deadline to be specified in letter to shortlisted applicants) Administrative Check 2

6 EIDHR: Objectives General Objective To strengthen the role of civil society in promoting human rights and democratic reforms in Egypt Specific Objective To support civil society in Egypt in working on human and democratisation, so as to: i)Pursue common agendas for human rights and democratic reform ii) Build towards consensus on disputed or controversial areas of policy iii) Enhance the inclusiveness and pluralism of civil society iv) Support the implementation of EU guidelines on human ` rights at local level

7 EIDHR: Priorities 1.Strengthen the role played by Civil Society Organisations (CSOs) in Egypt's democratic transition and their ability to engage in a constructive dialogue with a broad range of stakeholders on key human rights issues, including security sector reform 2.Strengthen the role of the press and promote freedom and independence of the media 3.Advance the rights and living conditions of vulnerable groups, including marginalised women, children and persons with disabilities 4.Promote tolerance, pluralism and intercultural dialogue within Egyptian society 5.Combat torture and improve pre-detention and detention conditions A balance between actions targeting rural and urban communities will be sought. Special attention will be paid to actions targeting deprived and remote areas. All proposals must be based on a sound needs assessment and stakeholders' analysis.

8 EIDHR: Eligibility of actions What is an action? An action is a self-contained operation built on a coherent set of activities with clearly defined operational objectives, target groups and planned, tangible results, within a limited timeframe. It should be designed in response to the situation in Egypt and to the specific needs of the target groups identified in the action. Action duration Between 12 and 36 months Geographical coverage Actions must take place in Egypt Actions must contribute to one of the priorities of the Call (see section of the Guidelines)

9 EIDHR: Budget & size of grants Budget available: 1,780,000 EUR Budget available: 1,780,000 EUR The amount requested from the EU must fall between: The amount requested from the EU must fall between: Minimum amount: 50,000 EUR Maximum amount: 250,000 EUR Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action: Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action: Minimum percentage for all applicants: 50%Minimum percentage for all applicants: 50% Maximum percentage for Egyptian applicants: 95% Maximum percentage for Egyptian applicants: 95% Maximum percentage for non-Egyptian applicants: 80%Maximum percentage for non-Egyptian applicants: 80% The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund. The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund.

10 EIDHR: Indicative Activities Actions can include a mix of activities, such as: Monitoring and reporting on human rights issues and policies Studies, evaluations and research activities as part of a wider range of activities Organisation of meetings and events to build cohesion and dialogue among different stakeholders Coordination and networking activities Advocacy and lobbying Capacity building, trainings and educational activities Legal and other support to victims of human rights violations Public information and awareness raising activities such as conferences, seminars, workshops, media announcements and programmes, etc, about specific human rights issues. See section of the Guidelines for more details.

11 EIDHR: Activities Sub-granting The applicant may propose awarding sub-grants to third parties in order to support the achievement of the objectives of the action However, sub-granting may not be the main purpose of the action and it must be duly justified The maximum amount of a sub-grant is limited to EUR per third party while the total amount which can be awarded as sub- grants to third parties is limited to EUR

12 EIDHR: Ineligible activities actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses actions concerned only or mainly with individual scholarships for studies or training courses actions supporting political parties actions involving proselytism

13 EIDHR – Who can apply? EIDHR – Who can apply? APPLICANT (Beneficiary) PARTNER/S (1) In order to be eligible for a grant, applicants must: be legal persons and be non profit making and be civil society organisations, including non-governmental non- profit organisations, community-based organisations and independent political foundations, and networks thereof at local, national, regional and international level and be nationals of Egypt, a Member State of the EU in an accession or official candidate country as recognized by the European Union, or in a Member State of the European Economic Area be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary. (2)Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations which are listed in Section of the Practical Guide to contract procedures for EU external actions. In Part A, section 3 of the grant application form (Declaration by the applicant), applicants must declare that they do not fall into any of these situations.

14 Non-State Actors: Objectives General Objective To advance the development of poverty alleviation and local development strategies and actions, in particular in deprived areas of Egypt Specific Objectives 1.To benefit populations out of reach of mainstream services and resources and excluded from policy making processes 2.To strengthen the capacity of Non-State Actors in Egypt to participate in defining sustainable development strategies and in implementing actions aiming at poverty reduction

15 Non-State Actors: Priorities 1.Strengthen the capacity of NSA to develop and implement inclusive local development strategies and programs that seek to combat poverty and unemployment at the community level 2.Promote social and economic justice at the local level, including the promotion of training and employment opportunities and the promotion of dialogue between different stakeholders around social and economic issues; 3.Support the empowerment of marginalised youth so that they can engage and participate actively in the decision making and development of their communities; 4.Advance the rights and living conditions of vulnerable groups, including marginalised women, children and disabled persons. A balance between actions targeting rural and urban communities will be sought. Special attention will be paid to actions targeting deprived and remote areas. All proposals must be based on a sound needs assessment and stakeholders' analysis.

16 Non-State Actors: Eligibility of Actions Action duration Between 24 and 36 months Geographical coverage Actions must take place in Egypt Actions must contribute to one of the priorities mentioned in section of the Guidelines.

17 Non-State Actors: Budget & Size of grants Budget available: 760,000 EUR Budget available: 760,000 EUR The amount requested from the EU must fall between: The amount requested from the EU must fall between: Minimum amount: 50,000 EUR Maximum amount: 300,000 EUR Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action: Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action: Minimum percentage for all applicants: 50%Minimum percentage for all applicants: 50% Maximum percentage for Egyptian applicants: 90% Maximum percentage for Egyptian applicants: 90% Maximum percentage for non-Egyptian applicants: 75%Maximum percentage for non-Egyptian applicants: 75% The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund. The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund.

18 Non-State Actors: Activities Capacity building of NSA, especially in the fields of advocacy and monitoring of public policy making and implementation at the local level Institutional and technical support to Non-State Actors (internal governance, dialogue, strengthening of implementation and networking capacities etc.) Innovative approaches of Non-State Actors in the provision of social and other services (notably in the field of economic as well as rural and urban development) Activities aimed at preparing youth for the work place, creating and/or finding jobs for marginalised people Trainings and educational activities for marginalised groups with a view to facilitating access to employment Awareness raising and policy research (data gathering etc.) aimed at a better formulation, implementation and evaluation of development policies at all levels Organisation of meetings and events to build cohesion and dialogue among different stakeholders at the community and local level Coordination and networking activities at the local level See section of the Guidelines for more details on eligible activities.

19 Non-State Actors: Activities Sub-granting The applicant may propose awarding sub-grants to third parties in order to support the achievement of the objectives of the action However, sub-granting may not be the main purpose of the action and it must be duly justified The maximum amount of a sub-grant is limited to EUR per third party while the total amount which can be awarded as sub-grants to third parties is limited to EUR Microfinance/microcredit initiatives Micro-credit/micro-finance activities are allowed under this call only. Additional conditions will be applied to actions in the field of microfinance which can be found in Annex I.

20 Non-State Actors: Ineligible activities actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses one-off conferences one-off conferences actions in the formal education sector (apart from primary and vocational education), except in special circumstances actions in the formal education sector (apart from primary and vocational education), except in special circumstances actions which consist exclusively or primarily in capital expenditure, e.g. land, buildings, equipment and vehicles, except in special circumstances actions which consist exclusively or primarily in capital expenditure, e.g. land, buildings, equipment and vehicles, except in special circumstances actions which discriminate against individuals or groups of people on grounds of their gender, sexual orientation, religious beliefs or lack of them, or their ethnic origin actions which discriminate against individuals or groups of people on grounds of their gender, sexual orientation, religious beliefs or lack of them, or their ethnic origin actions concerned only or mainly with individual scholarships for studies or training courses actions concerned only or mainly with individual scholarships for studies or training courses actions supporting political parties actions supporting political parties actions involving proselytism actions involving proselytism

21 Non-State Actors – Who can apply? Non-State Actors – Who can apply? APPLICANT (Beneficiary) PARTNER/S (1)In order to be eligible for a grant, applicants must: be legal persons and be non profit making and be nationals of Egypt, or a Member State of the European Union, in an accession or official candidate country as recognised by the European Union or in a Member State of the European Economic Area and be Non-State Actors (NSA) constituted in accordance with the legislation in force in the country concerned and be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary. be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary. (2)Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations which are listed in Section of the Practical Guide to contract procedures for EU external actions In Part A, section 3 of the grant application form (Declaration by the applicant), applicants must declare that they do not fall into any of these situations.

22 Non-State Actors - Definition Non-State Actors - Definition Non governmental organisations Organisations representing indigenous peoples Organisations representing national and/or ethnic minorities Local traders' associations and citizens' groups Cooperatives Trade unions Organisations representing economic and social interests Organisations fighting corruption and fraud and promoting good governance Civil rights organisations and organisations combating discrimination Local organisations (including networks) involved in decentralised regional cooperation and integration Consumer organisations Women's and youth organisations Teaching, cultural, research and scientific organisations Universities Churches and religious associations and communities Media organisations Any non governmental associations and independent foundations, including independent political foundations

23 Culture: Objectives Objectives To strengthen the role and capacities of cultural operators within Egyptian society To strengthen the role and capacities of cultural operators within Egyptian society To contribute to the diversity of cultural creation while respecting basic fundamental rights (such as freedom of speech and creation) To contribute to the diversity of cultural creation while respecting basic fundamental rights (such as freedom of speech and creation) To provide with an increased access to culture and contribute to the use of culture as a tool for local sustainable development To provide with an increased access to culture and contribute to the use of culture as a tool for local sustainable development

24 Culture: Working Areas Working Area 1 Promotion & Development of the Cultural Sector in Contemporary Arts Builds on our Calls of 2010 and 2011 Builds on our Calls of 2010 and 2011 Develops the artistic sector in a free and innovative way Develops the artistic sector in a free and innovative way Targets youth, professionals and local communities Targets youth, professionals and local communities Sees the Arts as tools to create conditions for sustainable development Sees the Arts as tools to create conditions for sustainable development

25 Culture: Indicative Activities Working Area 1 Promotion & Development of the Cultural Sector in Contemporary Arts Bringing contemporary arts to marginalised areas: creation of collaborative initiatives involving local communities contributing to sustainable development and bringing forward the importance of culture Bringing the arts to the core of everyday life in governorates with limited access to culture – locally produce artistic productions with the participation of prominent artists, new talents and local communities Promoting mobility of art and artists through the country and internationally by means of residences, setting up of joint travelling exhibitions, etc in the context of wider operations – especially taking into consideration new talents Creating innovative cultural productions – from the preparation of workshops or any other preparatory activities for the conception of the artistic works, to their production, exhibition and further dissemination and presentation throughout the country

26 Culture: Working Areas Working Area 2 Reinforcement of the Capacities of Cultural Operators Pilot initiative Pilot initiative NOT FOR ARTS ONLY! NOT FOR ARTS ONLY! Objective: to improve cultural management skills and other professional skills in various fields of culture Objective: to improve cultural management skills and other professional skills in various fields of culture

27 Culture: Indicative Activities Working Area 2 Reinforcement of the Capacities of Cultural Operators Specialised assistance in issues related to management, organisation and planning of cultural institutions or cultural operators or cultural heritage managers Specialised assistance in issues related to management, organisation and planning of cultural institutions or cultural operators or cultural heritage managers Business skills development Business skills development Support to vocational training or other activities the employability of the professionals of the cultural sector Support to vocational training or other activities the employability of the professionals of the cultural sector Capacity-building activities aiming at the reinforcement of the management capacities of important cultural operations (in terms of size, scope and relevance), which could include the financing of a pilot international scheme or Egyptian nation-wide operations Capacity-building activities aiming at the reinforcement of the management capacities of important cultural operations (in terms of size, scope and relevance), which could include the financing of a pilot international scheme or Egyptian nation-wide operations Foster sustainable development of traditional art forms and handicrafts Foster sustainable development of traditional art forms and handicrafts

28 Culture: Eligibility of Actions Action duration Action duration Between 10 and 15 months Geographical coverage Geographical coverage Actions must take place in Egypt Activities can exceptionally take place out of Egypt, provided that: The activity is of minor importance within the context of the overall action The activity is of minor importance within the context of the overall action It is necessary for the good development and visibility of the activities taking place in Egypt. Indicative examples are: residency / mobility schemes for artists (provided that equal opportunities to all are provided), training, promotion events, touring, etc It is necessary for the good development and visibility of the activities taking place in Egypt. Indicative examples are: residency / mobility schemes for artists (provided that equal opportunities to all are provided), training, promotion events, touring, etc The budget allocated to it does not exceed 20% of the budget The budget allocated to it does not exceed 20% of the budget Actions must contribute to one of the priorities mentioned in section of the Guidelines.

29 Culture: Ineligible activities actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses actions concerned only or mainly with individual scholarships for studies or training courses actions that are normally part of the current programmes of the organisation. Action Proposals may seek an additional value

30 Culture: Budget & size of grants Budget available: 250,000 EUR Budget available: 250,000 EUR The amount requested from the EU must fall between: The amount requested from the EU must fall between: Minimum amount: 30,000 EUR Maximum amount: 50,000 EUR Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action: Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action: Minimum percentage for all applicants: 50%Minimum percentage for all applicants: 50% Maximum percentage for all applicants: 80% Maximum percentage for all applicants: 80% The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund. The difference between the total cost of the action and the amount requested must be financed from the applicant's or partners' own resources, or from sources other than the European Union budget or the European Development Fund.

31 Culture – Who can apply? Culture – Who can apply? APPLICANT (Beneficiary) PARTNER/S (1)In order to be eligible for a grant, applicants must: be legal persons and be legally registered in Egypt at the moment of submission of the application be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary be established in a Member State of the European Union or in any of the following countries: Egypt, or any other country benefitting from the European Neighbourhood Policy Instrument A Member State of EEA: Iceland, Lichtenstein or Norway Croatia, the former Yugoslav Republic of Macedonia, Turkey, Albania, Bosnia and Herzegovina, Montenegro, Serbia, including Kosovo Or be an international organisation The obligation of registration does not apply to international organisations or to diplomatic missions and/or cultural centres (that are integral part of the diplomatic missions or covered by them) or the Ministries of Foreign Affairs of European Union Member States.

32 PARTNERS: Who are they? Partners participate in designing and implementing the action, and the costs they incur are eligible in the same way as those incurred by the grant beneficiary They must therefore satisfy the eligibility criteria as applicable on the grant beneficiary himself Egyptian applicants may act individually or with partner organisations under the three Calls Non-Egyptian applicants must have an Egyptian partner if applying to the EIDHR or the NSA Calls !!!!

33 Associates, Contractors, Sub-grantees ASSOCIATES Other organisations may be involved in the action. Such associates play a real role in the action but may not receive funding from the grant with the exception of per diem or travel costs. Associates do not have to meet the eligibility criteria referred to in section CONTRACTORS The grant beneficiaries have the possibility to award contracts. Contractors are neither partners nor associates, and are subject to the procurement rules set out in Annex IV to the standard grant contract. SUB-GRANTEES The grant beneficiaries may award financial support (sub-grants) to third entities (the sub-grantees). Sub-grantees are neither partners nor associates nor contractors. Sub-grantees are subject to the nationality and origin rules set out in Annex IV to the standard grant contract. They do not need to be identified at the Concept Note stage. They do not have to meet the Calls eligibility criteria.

34 Number of applications and grants per applicant An applicant may not submit more than one application under each Call for Proposals An applicant may not be awarded more than one grant under each Call for Proposals An applicant may at the same time be partner in another application Partners may take part in more than one application

35 AGENDA How to develop a Concept Note How to Apply

36 Concept Note Cannot exceed 5 pages (A4 format ) with Arial font 10 and margins of 2 cm Typed and written in ENGLISH Only the CN will be evaluated so it is of UTMOST IMPORTANCE that all the important elements regarding the action are contained therein Please follow the template in PART A of the Application Form

37 Concept Note (1) Title of the action Location (s) of the action Total duration of the action (months) Amount requested (EU Contribution) Objectives of the action Specific objective (s) Target group (s) Final beneficiaries Estimated results Main activities 1.1 SUMMARY OF THE ACTION (MAX 1 PAGE)

38 Concept Note (2) 1.2.RELEVANCE OF THE ACTION (MAX 3 PAGES) 30 POINTS Relevance to the objectives/sectors/themes/specific priorities of the call for proposals Relevance to the particular needs and constraints of the target country/countries, region (s) and/or relevant sectors (including synergy with other EU initiatives and avoidance of duplication) Describe and define the target groups and final beneficiaries, their needs and constraints and how the action will address these needs Particular added-value elements

39 Concept Note (3) 1.3.DESCRIPTION OF THE ACTION (MAX 1 PAGE) 20 POINTS Background to the preparation of the action Describe the objectives of the action Describe the key stakeholder groups, their attitudes towards the action and any consultation undertaken with them Provide brief information on the type of activities foreseen and specify related outputs and results, including a description of linkages/relationships between activity clusters Indicate the broad timeframe for the action and describe any specific factor that has been taken into account

40 Concept Note – Evaluation Grid Minimum Score = 30 points Scores 1. Relevance of the action Sub-score How relevant is the proposal to the objectives and priorities of the Call for Proposals?* 5x2** 1.2 How relevant to the particular needs and constraints of the target country(ies) or region(s) is the proposal? (including synergy with other EU initiatives and avoidance of duplication) 5x2* 1.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately? Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices and the other additional elements indicated under 1.2. of these guidelines? 5 2. Design of the action Sub-score How coherent is the overall design of the action? In particular, does it reflect the analysis of the problems involved; does it take into account external factors and relevant stakeholders? 5x2** 2.2 Is the action feasible and consistent in relation to the objectives and expected results? 5x2** TOTAL SCORE 50

41 Budget Applicants will only submit an estimate of the overall costs of the Action with the Concept Note If shortlisted,the applicant will be requested to submit a detailed budget with the Full Proposal. The EU contribution must not vary more than 20 % of the original estimate in the Concept Note. The Budget needs to be expressed in EUR. Co-financing : the part of the budget non covered by the EU should be born by the applicant or covered by sources other than the EU budget or European Development Fund All the necessary expenditure for the completion of the activities must be foreseen in the total estimated budget. PREPARE THE ESTIMATE VERY CAREFULLY!!!

42 PADOR Potential Applicant Data Online Registration Applicant Partners

43 PADOR Potential Applicant Data Online Registration Documents to be uploaded in PADOR 1. The statutes or articles of association of the applicant organisation and of each partner organisation. This obligation does not apply to international organisations which have signed a framework agreement with the European Commission. 2. Copy of the applicants latest accounts (the profit and loss account and the balance sheet for the previous financial year for which the accounts have been closed). 3. Legal entity sheet (see annex D of the Guidelines) duly completed and signed by the applicant, accompanied by the justifying documents which are requested therein. 4. A financial identification form conforming to the model attached as Annex E of the Guidelines, certified by the bank to which the payments will be made.

44 How to apply Applicants prepare an envelope including: Concept Note - one original + 2 copies + electronic version on CD-Rom Checklist – one original completed Applicant declaration – one original completed and signed

45 How to apply The outer envelope must show: the reference number and the title of the call for proposals the reference number and the title of the call for proposals the full name and address of the applicant the full name and address of the applicant the words "Not to be opened before the opening session" and "لا تفتح قبل جلسة فتح المظاريف the words "Not to be opened before the opening session" and "لا تفتح قبل جلسة فتح المظاريف Concept Notes must be submitted in a sealed envelope by: registered mail registered mail private courier service private courier service hand-delivery hand-delivery Address:Delegation of the European Union to Egypt Finance and Contracts Section 37 Gameat El Dowal El Arabeya El Fouad Office Building, 11th floor Mohandessin, Giza, Cairo

46 Questions Questions about the Calls may be sent by to: Deadline to submit questions: 15 April 2012 The EU has no obligation to provide further clarifications after this date. Replies to Frequently Asked Questions (FAQ) will be published on each of the calls pages on the EuropeAid website by 25 April

47 Final tips Read the Guidelines very carefully: ALL THE INFORMATION PRESENTED TODAY IS THERE!!! Read the Application Form (Annex A) very carefully Read the General Conditions of the draft contract very carefully Check the EuropeAid websites regularly for updates on Frequently Asked Questions, corrigenda, or modifications to the calendar Use the functional mailboxes to communicate with the EU Delegation – do not contact individuals, they are not allowed to answer any questions directly Ensure that your contact details are up to date to facilitate correspondence Use the checklist for Concept Note to ensure that you meet all the administrative requirements The EU cannot advise on the eligibility of applicants, partners or actions

48 GOOD LUCK & THANK YOU!!!


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