Presentation on theme: "Janet Borgers & Pascale Waschnig Power Team 15 October 2009, Seville"— Presentation transcript:
1 Janet Borgers & Pascale Waschnig Power Team 15 October 2009, Seville POWER INTERREGIONAL PROGRAMME SEPT 2008 – MARCH How to develop a good project proposal?Janet Borgers & Pascale WaschnigPower Team15 October 2009, Seville
2 WHO IS ELIGIBLE ? Public bodies Bodies governed by public laws No industrial or commercial characterLegal personality The most part financed by the State, regional orlocal authorities or other bodies governed bypublic laws or Management supervision of these bodies or Administrative, managerial or supervisory boardmore than half of whose members are appointedby these bodies
3 Partnership development Minimum of three partner regionsShould demonstrate expertise in the subject tackled in the specs & with high policy impact.Balanced participation of partners (but also reflecting the different cost of living)Online partner search tool accessed via the websiteEmilia-Romagna has committed all its budget under first call- No Italian partners allowed under 2nd call
4 Activities & outputs Relevant to theme priorities & chosen specificationsSMART, measurable & achievable in the periodLink to POWER policy working groups (policies adopted, participants at events, good practices transferred etc.)Required to be planned and reported every six months period
5 Preparing your Budget No shared cost allowed! Budget Headlines Details Staff costsFor the personnel employed by the institutions/organisations listed in the application form working on the POWER ProjectAdministration costsFor the personnel employed by the institutions/organisations listed in the application form & admin cost related only to the implementation of the POWER projectTravel and accommodationTravel & accommodation incurred by the staff by the institutions/organisations listed in the application form working on the POWER projectEquipmentSmall equipment (e.g computer, phone etc.) for the personnel employed by the institutions/organisations listed in the application form working on the POWER projectExternal expertises & servicesExternal expertises & services related to project implementation. Note: travel and accommodation from institutions/organisations non-listed in the application form should be listed in this category.No shared cost allowed!
6 Preparation costsPreparation costs for the second call, of up to a maximum of Euros 2,500 per project, incurred from 25 February 2009 until 15 Jan 2010 (inclusive) will be eligible if included with the first claim.(These may for example, be travel expenses to attend the Partner Fair or meeting costs to form the partnership).
7 Submitting your application form Closing date of the first call is: Friday 15 Jan 2010 at 4p.m. UK time.Application form to be submitted electronically with match-funding certificates atAn unbound hard copy with an original wet ink signature (proof of sending is postal stamp, courier receipt or equivalent)
8 Evaluation Process Eligibility Check Qualitative assessment: 6 criteria1. Relevance to POWER Interregional Programme’s aims2. Coherence of the project and quality of approach3. Budget and finance4. Cross Cutting Themes5. Communication and dissemination6. LegacyInternational Steering CommitteeStep 1Step 2Eligibility Check:SteStep 3
9 MANAGEMENT STRUCTURE Scoring & Evaluation Panel POWER Secretariat & Network of Regional CorrespondentsScoring & Evaluation PanelInternational Steering CommitteePolicy Group: Renewable Energy & Energy efficiencyPolicy Group:Eco-innovation & Environ TechPolicy Group:Behaviour ChangePolicy Group:Sustainable TransportPolicy Group:Mainstreaming EU fundsSub-project Themes
10 Contractual & Legal Framework Contract between POWER Secretariat and Lead Partner(in English & governed by English Law)LEGALFRAMEWORKPartnership Agreements between project partnersGrant letter of agreement between Regional Authority and Project Partners
11 Claims & paymentsFirst level control at each stage Reports submitted every 6 monthsInterregJTSPayments in arrears every 6 monthsLead PartnerPOWER SecretariatRegional /National AuthoritySEEDAMalopolskaProvincie Noord-BrabantEmilia RomagnaAndaluciaStockholmTallinProject LeaderProject Partner
12 Reporting & monitoring 6 monthly reporting on-line using a secure area on the POWER web site-Support available through the international network of Regional CorrespondentsPayment in arrears through regional authorities after acceptance of the claimFace-to-face monitoring visits
13 Tracking CO2 through the POWER programme Simple toolAvailable soon onSend your data sheet to Stockholm regionResults aggregated at the end of the programmeFull detail will be issued by the end of the month
14 Key dates11 & 12 Mar Launch event & opening of the first call for sub-projects (1) (Netherlands)15 Oct 2009 Partner Fair/ Second Call for sub-projects (Spain)25 Nov 09 Policy Event in Stockholm , aligned with EU Swedish Presidency15 Jan 2010 Closing Date for second call sub-projects (2)March 2010 Appraisal of second call sub-projects (2)- International steering committeeJune Policy related results fed back to the SecretariatSept Programme Closure Event in Brussels,Sept Sub projects cease spendOct Sub-projects (1) & (2) end1 Nov 2011 All Sub-projects submit their last report – finance, outputs activityMarch 2012 POWER Programme End Date
15 Learning experiences from previous sub-projects..
16 Communication, Dissemination & Exchange of Best Practices Raise awareness and interest in your project activitiesHelping others to benefit from your activities, good practices and results achieved- Multiplier effectIncrease transparency & awareness of the use of EU fundsAims of INTERREG IVC:Policy influence + Transfer of good practices
17 Communication Plan Your key to a successful communication strategy Define appropriate target groups: Who do you want to reach?Define your message (across all languages/cultures): What do you want to say?Dissemination Channels: How do I transmit/publicise my message?Agree timelines: When are we going to implement it?Measure impact/evaluate: Did it work?
18 Examples of communication activities Publication & dissemination of leaflets/brochures/ newsletters and press releases (90% paperless target)Organisation of Project Launch, Events, seminars/ press conferencesDissemination of project outputs (good practice guides; policy recommendations)Participation at policy/thematic events, (outside your project with project presentation/ stand) No development cost for project website funded under POWER
19 Logos requirements(Project logo), POWER logo, EU and INTERREG IVC logos plus slogans,Same as the above plus:Hyperlink to INTERREG IVC and DG REGIO websites, Power websiteEU flag displayed in meeting rooms, at conferences and exhibitions.(Project logo), POWER logo, EU and INTERREG IVC logos on all supports and documentsPUBLICATIONS e.g. Brochures, leaflets, press releases, best practice guidesE-Newsletter, AUDIO-VISUAL MATERIALCONFERENCES, EVENTS, EXHIBITIONS
20 Roles and responsibilities POWER SecretariatAdviceIssue press releases about the POWER programme as a wholePublicise projectsOffer one page per subproject on the POWER programme websitePOWER stands available on requestParticipation at sub project Steering Committees and major eventsProject ManagersCheck the story-line and planned press release with the POWER secretariat.Mention POWER as the funding streamSend a copy of the press release to the POWER secretariat with the number of copies distributedContact the POWER secretariat and Regional Correspondents for advice on how to respond to media requests for further information on the POWER programme
21 POWER WEBSITE www.powerprogramme.eu Information on projects approvedPartners search FacilityPromotion of eventsOnline monitoringPolicy Forum/blog