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1 SPCTRM Stanford/Packard Center for Translational Research in Medicine SARP Meeting 7/24/08 Study Budgeting Anna Hu, RN, MPH Stanford University School of Medicine
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SPCTRM website SPCTRM calendar: http://med.stanford.edu/spctrm/education /index.html http://med.stanford.edu/spctrm/education /index.html General Orientation Budgeting and Billing Training Workshops 2
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3 Case Study I-Federally sponsored, multi- site, investigator initiated study conducted on CTRU (GCRC) Study population: age > or = 18 Study design: Phase IV, 12 week DB, controlled trial Will receive 1 injection weekly for 12 weeks Evaluated monthly for safety and efficacy Week 12 study therapy will be discontinued; subjects will be unblinded & returned to their MD for ongoing care Week 16 safety f/u visit
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Study Treatment 1 SQ injection of 40 mg OR 1 SQ injection of placebo in a blinded and alternating fashion for 12 weeks 1 SQ of 50 mg in a blinded fashion every week for 12 weeks 4
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Endpoints- Efficacy Change in DAS(CRP)28 score from baseline to week 12 Proportion of subjects achieving each separately at week 12 -DAS(CRP)28 value < or = 3.2 (low disease activity) -DAS(CRP)28 value < 2.6 (remission) 5
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6 Schedule of Events
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7 Where to begin? Review Protocol and Schedule of Events Assess feasibility of protocol (staffing, resources, can CTRU accommodate?) SPCTRM website: http://med.stanford.edu/spctrm/http://med.stanford.edu/spctrm/ Clinical & Translational Research Planning (CTRP) Workbooks:
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Demo of CTRP workbook Clinical & Translational Research Planning (CTRP) Workbooks: Clinical & Translational Research Planning (CTRP) Workbooks: Identify Research Tests/Procedures and Service Codes Estimate Staff Effort (PI/Co-PI, CRC) Work w/ your assigned RPM on finalizing budget 8
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9 IRB IRB http://humansubjects.stanford.edu/research/medic al/medical.html RMG/Budget Specialist: Who is your RPM? “Sponsored” (Industry, NIH, Foundation) Research Only: http://med.stanford.edu/rmg/rpmmaster.html OSR/Contracts Officers by Dept: http://ora.stanford.edu/supporting_files/osr_med_s hortlist.xls
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10 CTRU-Clinical & Translational Research Unit (formerly known as GCRC)- http://sccter.stanford.edu/programs/ctru. html http://sccter.stanford.edu/programs/ctru. html http://med.stanford.edu/gcrc/ http://med.stanford.edu/gcrc/
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11 CTRU (cont’d) Protocol Application Information & Fees - http://med.stanford.edu/gcrc/invest/apply.html http://med.stanford.edu/gcrc/invest/apply.html Stanford GCRC Laboratory - http://gcrclab.stanford.edu/ http://gcrclab.stanford.edu/
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Research Pharmacy- Investigational Drug Services (IDS) Protocol Investigational Brochure Set up & Dispensing Fees 12
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13 Ancillary Services SHC/LPCH Clinical Laboratory SHC/LPCH Clinical Labs Study Protocol Form- http://spctrm.stanford.edu/secure/study_f orms/Study%20Protocol%20Form%2003.20.07%20doc2.doc http://spctrm.stanford.edu/secure/study_f orms/Study%20Protocol%20Form%2003.20.07%20doc2.doc
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IRB approved/Budget finalized CTRP workbook (RPS & Routine Care forms finalized) Complete Study Account Request Form (98 account) Requires PTA# from dept finance person Email entire CTRP workbook to PFS PFS will email workbook back to you password protected 14
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Begin enrolling study pts Complete Study Enrollment Form with study pt info PRIOR to obtaining any services from the hospital Indicates to PFS that your pt is a part of your study If not completed in a timely manner-pt insurance will be billed & weekly report will not include your pt’s study charges 15
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Example of Weekly Report 16
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Weekly Report (cont’d) 17
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Case Study II- Industry Sponsored Phase III Duration of study: 24 months Primary Objective: compare the efficacy of 2 therapeutic regimens of “X” 800 mg TID PO in combo w/ 1.5 “P” SC & weigh based dosing of “R” PO to therapy in previously untreated adult subjects w/ chronic Hepatitis C 18
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Case Study II (cont’d) Subjects > or = 18 years of age Subjects will be randomized in the three treatment arms in a 1:1:1 ratio by IVRS All subjects will initiate therapy with 4 weeks of “P” + “R” treatment (“lead-in period”). 19
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Case Study II (cont’d) After the 4 week lead-in period, “X” or placebo will be added, based upon arm to which the subject is randomized. At the end of treatment all subjects will enter follow-up, whose length will vary depending on the arm to which they were randomized. 20
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Schedule of Events Screening Evaluations: IC, I/E criteria, VS, Demo, MH, PE, AEs, Con Meds, Liver Biopsy, Ultrasound, Chest X-ray (PA/LAT), 12 Lead ECG, Ocular Exam 21
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Lab Evaluations Hematology, PT/PTT, AFP, ANA, Blood Chemistry, TSH, Serum Pregnancy, HCV-RNA PCR/HCV Genotype, Urine Drug Screen CTRP workbook -drop-down list Lab Test Directory: http://www.stanfordlab.com/LabTestGuid e/search.aspx http://www.stanfordlab.com/LabTestGuid e/search.aspx 22
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Treatment Visit Schedule Clinical Evaluations: I/E, VS, PE, AEs, Con Meds, Call IVRS, Study Med Dispensing & Drug Accountability, Dosing Diary Review, Subject Telephone Contact Lab Evaluations: Hematology, PT/PTT, Blood Chemistry, TSH, Serum/Urine Pregnancy, HCV-RNA PCR/HCV Sequence Analysis, Urine Drug Screen 23
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Tx visit schedule (cont’d) Other Evaluations: (optional) Pharmacogenomics/Interferon Response Assay ICF, Interferon Response Assay Sample, Pharmacogenomics Sample, Health Status Evaluation Questionnaire 24
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Follow-up Visit Schedule Clinical Evaluations: VS, PE, AEs, Con Meds Lab Evaluations: Hematology, PT/PTT, Blood Chemistry, TSH, Serum Pregnancy, HCV-RNA PCR/HCV Sequence Analysis, Urine Drug Screen Other Evaluations: Health Status Evaluation Questionnaire 25
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Next Steps: Complete CTRP workbook (RPS & Routine Care Forms) Work w/ your CT RPM on finalizing tests/procedures & service codes IRB/Budget/Contract Finalized; NOA issued Obtain PTA# from dept finance person Complete Study Account Request Form Send workbook to PFS 26
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Next Steps (cont’d) Obtain 98 account from PFS Update workbook (Study Enrollment Form) PRIOR to study pt acquiring any study related tests/procedures from the hospital Review Weekly Reports (hospital & pro fees) Make any corrections and return to PFS 27
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Points to Consider CTRP workbook is a requirement to begin budgeting process for ANY clinical research involving patient care (incl. obtaining research pricing REGARDLESS of funding source) Completing the CTRP workbook (ALL info on all tabs) is a requirement to obtain a 98 and/or LPCH research account 28
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Points to Consider (cont’d) Need to itemize all tests/procedures incl. service/cpt codes on RPS form in order to charge to a research account Need to obtain PTA# from dept finance person in order to initiate 98 account Need to complete Study Enrollment Form or else your patient/insurance will be billed 29
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Points to Consider (cont’d) Completing the study enrollment form ensures your research pt charges will show up on weekly billing reports 2 separate weekly reports 1) hospital and 2) pro fees only Other Study Forms may apply-check SPCTRM website under Study Forms 30
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31 Questions/Answers? SPCTRM clinicaltrials@med.stanford.edu X 8-7425 Anna Hu, RN, MPH anna.hu@stanford.edu X 8-7921
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