Presentation on theme: "First Nations Planning, Community Involvement and Mandates Workshop"— Presentation transcript:
1 First Nations Planning, Community Involvement and Mandates Workshop Aboriginal Financial Officers Association of CanadaNational ConferenceCalgary, February 27, 2004
2 Key Questions to be Addressed What are the benefits of using an effective planning policy and process?What are the elements of an effective planning policy and process?What are the roles and responsibilities of establishing and operating an effective planning process?What are the better practices used to involve community members?
3 Planning Benefits Innovative and creative activity are encouraged The change process is made easierIt helps align individual and group effort with the First Nation and improves communicationA greater understanding, commitment, and a cooperative approach toward problems and opportunities are generatedDecision makers are better informed; better decisions; and effective use of resources
4 Perils of Not Planning Lack of institutional memory Lack of organizational definitionBudget-driven decisions rather than needs-drivenCrisis-driven managementShifting prioritiesMember restlessness or dissatisfaction
5 Planning Policy Elements Policy ObjectiveTo provide direction regarding establishment and maintenance of a proactive strategic management policy and supportive process.Policy StatementThe council shall use a strategic management process to establish clear direction for all stakeholders, establish outcomes/ends, identify emerging issues, track situations, and respond in a timely manner, and measure progress and report on results.Policy Application
6 Planning Process Elements Responsibilities for members, Chief and Council, and staff forStrategy formulation (now, future, close the gap)Strategy implementation (how, who, how much, when)Strategy evaluation (how did we do, improve or change)Process steps forStrategy formulationStrategy implementationStrategy evaluationSchedule ApplicationSupportive Reports and Forms
8 Community Strategic Planning COMMUNITY VISIONMISSION STATEMENTCOMMUNITY PRIORITIESSITUATIONAL ANALYSISSTRATEGIC GOALSOPERATIONAL PLANNING/PROJECTS
9 Community Planning Process Steps 7. EvaluateProgress and Results6. Implement the Plan5. DevelopAction Plan4. Establish Objectives3. Set Goals2. Assess the Current Situation1. Create the Vision
10 Community Planning Wheel Goals and Priorities=>=>PoliticalandOrganizationalHealthyIndividualsAndCommunityProjects and InitiativesAssessment of SituationEconomicSocial=>=>Cultural andSpiritualImplementationMonitoring and Evaluation=>
11 The Mandate What should be included in a mandate? What communications are necessary for a mandate and what practices work?
12 Planning Responsibilities Strategy Formulation MembersRespond to surveys to determine expectationsProvide Council with information on external environment activity or issues that may effect the communityProvide comments on draft vision, mission, values and goal statementsStaffAssists Council in the strategy formulation process through information gathering and analysis
13 Planning Responsibilities Strategy Formulation CouncilGathers information on external opportunities and threatsDetermines internal strengths and weaknessesDevelops a vision, mission, and values statements and approves statements after reviewing member inputUnderstands success factors and sets goalsGenerates and chooses strategies to pursue and sets indicators of measurementCouncil advises members on strategies being pursued
14 Planning Responsibilities Strategy Implementation MembersMembers review information as to the progress in implementation of strategyStaffDevelops annual business plans indicating who, when, what, how much and how the strategies and actions will be measuredProvides policy development support for the selected strategies and related tacticsIdentifies appropriate organizational structures and motivate employees and assists with motivating volunteersApplies resources to plans to execute the formulated strategiesAlters administrative and operational practices and behaviour as required
15 Planning Responsibilities Strategy Implementation CouncilReview and provide input to the draft business plan that would include the linking of actions to the strategiesPrioritizes and allocates resources to execute the formulated strategies through approving the annual business plan indicating who, when, what, how much and how strategies and actions will be measuredDevelops and approves new policy to support the selected strategies and related actionsSelects the appropriate organizational structure and motivates volunteers and employeesMonitors staff and volunteer implementation of the business planInform members of progress
16 Planning Responsibilities Strategy Evaluation MembersRespond to requests for information about program and service effectivenessMembers review information on how strategy turned outStaffRecords, reviews and report progress of strategiesMeasures and reports performance to key indicatorsIdentifies areas where corrective action is necessaryMakes recommendations regarding strategy about abandonment, adjustment or development of new strategies
17 Planning Responsibilities Strategy Evaluation CouncilAssesses how well strategies are doingMeasures performance to key indicatorsIdentifies areas where corrective action is necessaryAssesses impact of change subsequent to initial strategy formulation, decide about abandonment, adjustment or development of new strategiesAdvises members on how strategy turned out
18 Community Development Community development is the planned evolution of all aspects of community well-being (economic, social, environmental and cultural). It is a process whereby community members come together to take collective action and generate solutions to common problems.Community development and capacity building requires strategic planning and community involvement to develop a clear mandate.
19 Why Community Development? CommunitiesBecome more responsibleOrganize and plan togetherDevelop healthy optionsEmpower themselvesReduce ignorance, poverty and sufferingCreate employment and economic opportunitiesAchieve social, economic, cultural and environmental goalsManage resources (natural, human, financial and infrastructure)
20 Community Development Realities Effective community development/involvement is:A long term endeavorWell plannedInclusive and equitableHolistic and integrated into the bigger picture,Initiated and supported by community membersOf benefit to the communityGrounded in experience that leads to best practice
21 Community Involvement Conditions A invitation, challenge or opportunity presents itself, and the community respondsCommunity members are aware of their power to act together to benefit their communityA willingness to identify common ground rather than focus on differencesChange is required or taking place and community development is understood to be a positive approach to work with change
22 Factors that Contribute to Successful Community Planning The following are needed to ensure the success of a community plan:A shared vision;Long-term commitment;Leadership;Resources (financial, physical and human);Support (community and political);A realistic appraisal of the current situation;A desire to build on past efforts;Ability to work as a team;A strong commitment and the discipline to work through the planning processUsing the plan as a tool and to make adjustments as needed
23 Community Planning Issues Not understanding your own communityGetting from planning to actionFailing to evaluate resultsLack of financial resourcesRole confusion and power strugglesUnresolved conflictNot applying tools and techniques effectively
24 Community Planning Implementation Implementation challenges include:Integrating and coordinating a variety of tasksBeing a good steward of resourcesKeeping focused on the big pictureRemaining positiveMaking hard decisions when resources are limitedKeeping community members motivated and connectedEnsuring community ownership remains strongCommunicating and celebrating results
25 Community Involvement Practices Describe ways you can get the community involved.What are some of the lessons learned?
26 Community Planning Momentum Key areas to keep momentum for a community planning effort are:LeadershipPartnershipsBuilding on community capacityFundingReviewing and adapting the planCommunicationUsing technical support and expertise
27 Community Accountability Four types of accountabilityPolitical and ManagerialProgram or AdministrativeFiscalIndividual Stakeholder or MemberElements of accountabilityTransparencyDisclosureRedress
29 Accountability Program Planning and Performance ReportingPolicies and ProceduresRoles and Responsibilities
30 SourcesThe Community Development Handbook – A Tool to Build Community Capacity is available from HRDC on the Internet at or call for a copy (A Facilitators Guide is also available)First Nations Model Community Plan Project on the Internet at or contact Wagmatcook First Nation or Cities $ Environment Unit, Dalhouise University to purchase a copyFirst Nations Fiscal Planning Calendar Handbook on the Internet at or call AFOAAFOA course AFM 4 - Strategy and DecisionsPerformance Measurement Frameworks for Self-Evaluating Community Programs – A Summary Report on Four First Nations Experiences is available on the Internet at or contact DIAND