1. UTSA PTAC Supplier Vendor Networking Breakfast Clifford Gorman Contracting and Purchasing Specialist Doing Business With SAWS Purchasing Department January 8, 2014

2. July 30, 2013 Page 2 About SAWS Purchasing Purchasing website – http://www.saws.org/business_center/ProcBids/about.cfm http://www.saws.org/business_center/ProcBids/about.cfm Staff of 7 – Director – Four Contracting and Purchasing Specialists Responsibilities broken down by commodities – Business Application Analyst – Sr. Administrative Assistant

3. July 30, 2013 Page 3 Purchasing Responsibilities Goods and Non-Professional Services – Follow Local Government Code 252 “Purchasing and Contracting Authority for Municipalities” Provides the “rules” for SAWS Policies – Spend an average of $70 million dollars annually – On average have 350 Annual Contracts – Use both the “informal” and “formal” bid process

4. July 30, 2013 Page 4 Types of Bids Used Must meet minimum requirements of the bid to include specifications and insurance requirements Low Responsible Bid – Awarded to bidder with the lowest price Best Value Bid – Awarded to bidder that provides the “best value”, price and other factors considered

5. July 30, 2013 Page 5 Types of Awards Informal Award – Less than $3,000.00 – $3,000.00 - $49,999.99 Formal Award – Greater than $50,000.00

6. July 30, 2013 Page 6 Informal Award $3,000.00 - $49,999.99 Informal Request for Quote issued by Purchasing – Sent via e-mail Attempt to obtain quotes to include at least two from Historically Underutilized Businesses (HUBS) Responses can be accepted by e-mail or facsimile – Send “no quotes” when not responding Exploring the option of posting these on www.saws.orgwww.saws.org

7. July 30, 2013 Page 7 Formal Award Greater than $50,000.00 Posted and advertised twice over a two week period – SAWS Website: http://www.saws.org/business_center/procbids/ http://www.saws.org/business_center/procbids/ » Need to be registered as a vendor to download – Onvia/ Demandstar Sealed bids must be submitted Formal award by SAWS Board of Trustees

8. July 30, 2013 Page 8 Getting Started Register as a vendor – http://www.saws.org/business_center/Vendor/ – Include NIGP codes Introduce your company to the Contracting and Purchasing Specialist Bookmark http://www.saws.org/business_center/ProcBids/ and check website periodically for formal bids http://www.saws.org/business_center/ProcBids/ – Interested bidders list

9. July 30, 2013 Page 9 Tips for Success Read the bid carefully and follow instructions Ask questions Submit ALL required paperwork Pay careful attention to dates – Pre-Bid Meetings – Question due date – Bid due date

10. July 30, 2013 Page 10 QUESTIONS ?

11. UTSA PTAC Supplier Vendor Networking Breakfast Clifford Gorman Contracting and Purchasing Specialist Doing Business With SAWS Purchasing Department January 8, 2014