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Presentation Overview Capital Request PolicyCapital Request Policy Purchase Level Of AuthorityPurchase Level Of Authority Forms ReviewForms Review.

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Presentation on theme: "Presentation Overview Capital Request PolicyCapital Request Policy Purchase Level Of AuthorityPurchase Level Of Authority Forms ReviewForms Review."— Presentation transcript:

1 Presentation Overview Capital Request PolicyCapital Request Policy Purchase Level Of AuthorityPurchase Level Of Authority Forms ReviewForms Review

2 Why Are We Doing This? Fiscal Responsibility Customer Service Audit Requirements

3 Atomic Clock Accurate within milliseconds

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7 Capital Purchase Requests Forms & Policy Overview

8 What Is New? Form is in Excel format and can be E Mailed.Form is in Excel format and can be E Mailed. Time Frame TrackingTime Frame Tracking Capital Form Has Centralized Starting PointCapital Form Has Centralized Starting Point Status Will Be E Mailed With Each StepStatus Will Be E Mailed With Each Step Department Manager Does Not Need to Hand Carry for SignaturesDepartment Manager Does Not Need to Hand Carry for Signatures Only VP Hard Copy Signatures RequiredOnly VP Hard Copy Signatures Required

9 What IS Different About The Form? Purchase Justification RequiredPurchase Justification Required Revenue Generated ConsideredRevenue Generated Considered Expense Of Ownership ConsideredExpense Of Ownership Considered Negative Impact Assessed If DisapprovedNegative Impact Assessed If Disapproved

10 How Do I Get Trained? I Will Assist Each Manager In Completing This Form Until You Are Ready To Do Your OwnI Will Assist Each Manager In Completing This Form Until You Are Ready To Do Your Own

11 When Do We Start? Please Use This Method For All Future Capital PurchasesPlease Use This Method For All Future Capital Purchases As With All Processes This Can Be Refined As NeededAs With All Processes This Can Be Refined As Needed

12 Purchase Level Of Authority Defined Roles for Operational Expenses

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14 What Does This Cover? Routine Operational Expenses That Are Normally Used During The Operation Of Your DepartmentRoutine Operational Expenses That Are Normally Used During The Operation Of Your Department

15 What Is Not Included? Capital EquipmentCapital Equipment Office SuppliesOffice Supplies Materials Management Storeroom ItemsMaterials Management Storeroom Items Pyxis SuppliesPyxis Supplies Print Shop ItemsPrint Shop Items Check RequestsCheck Requests

16 What If I dont Normally Use A PO For This Item We Should Attempt To Make That WorkWe Should Attempt To Make That Work Some Items It Does Not Make Sense to Use A PO or Purchase RequestSome Items It Does Not Make Sense to Use A PO or Purchase Request Signing Off On Invoices May Still Be An OptionSigning Off On Invoices May Still Be An Option

17 When Do We Start ? This Is A Process Change That Will Take Time To Work OutThis Is A Process Change That Will Take Time To Work Out I Will Meet With Each Department Manager Prior To Starting To Discuss ImpactI Will Meet With Each Department Manager Prior To Starting To Discuss Impact Targeted Start Date Of June 5Targeted Start Date Of June 5

18 Is Staff Training Available? Yes, Training Will Be Available To All Staff Prior To June 5Yes, Training Will Be Available To All Staff Prior To June 5 Training Can Be Held At Your Staff MeetingsTraining Can Be Held At Your Staff Meetings

19 Forms Review Storage Request To Be Used Until On Line Purchase RequestStorage Request To Be Used Until On Line Purchase Request Capital Request (to be E Mailed)Capital Request (to be E Mailed) On Line Purchase Request Being Tested During MarchOn Line Purchase Request Being Tested During March Office Supply On Line Ordering StartedOffice Supply On Line Ordering Started

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21 Questions?

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