1. IDEA EC Grant Application & Fiscal Accountability New Charter Leaders Institute June 16-17, 2015 Valencia W. Davis, Consultant IDEA, Part B Programs NCDPI Exceptional Children Division Special Programs and Data Section

2. IDEA Individuals with Disabilities Education Act Our nation’s special education law EC Division – Special Programs and Data Section

3. Funding Federal IDEA, Section 611(3 through 21) funds are allocated to traditional LEAs, charter schools and State-operated programs (SOP) through PRC 60 based on a formula that includes a base payment, Average Daily Membership (ADM), and the number of children living in poverty. Annually, LEAs, charter schools and SOPs have the opportunity to submit federal grant applications for funding under IDEA, Section 611. EC Division – Special Programs and Data Section

4. FundingAccess EC Grants Online Application Use of Funds Facilities Program and Services Personnel/Certification Professional Development Assurances Maintenance of Fiscal Effort EC Division – Special Programs and Data Section

5. OnlineApplication Will be due at a specific time and will lock Contains compliance checks Contains audit checks Cannot be completed overnight Does not have spell check feature Travels through a process for approval Contains an amendment component Help is located within the application – Version 3.99 EC Grants Training Document EC Division – Special Programs and Data Section

6. The Application EC Division – Special Programs and Data Section

7. The Budget EC Division – Special Programs and Data Section

8. Additional Grant Information There will be an EC Grants hands-on training on August 21, 2015 scheduled for 9:00 am – noon. This training is designed for personnel who will actually be completing the grant application. An EC Grants Recorded Session can be found on the CECAS Website. Version 3.99 EC Grants Training Document can be found in the Help section of the application. Other resources – EC Delivery Team, the Help Desk, Regional Consultants and the Consultants for Federal Programs. EC Division – Special Programs and Data Section

9. The Fiscal Monitoring process is composed of three tiers Tier I – Budget vs. Expenditures Tier II – Desk Reviews Tier III – On-site/Virtual Visits Fiscal Monitoring EC Division – Special Programs and Data Section

10. Tier I Review of budget vs. expenditures Tier II All systems complete an IDEA Fiscal Desk Review every five years. There is a random selection of at least 50 systems each year for the desk review. Desk Review contents: –Time and Effort – Equipment purchase and inventory – Maintenance of Fiscal Effort (MOE) – Proportionate Share – traditional LEAs only – Coordinated Early Intervening Services (CEIS) Fiscal Monitoring EC Division – Special Programs and Data Section

11. Tier III Fifteen IDEA Fiscal Monitoring on-site visits On-site/Virtual Visit Contents include: Time and Effort Equipment Contracted Services Maintenance of Fiscal Effort (MOE) Proportionate Share – traditional LEAs only Coordinated Early Intervening Services (CEIS) Risk Based criteria include: Findings from the IDEA Desk Review Annual LEA Single Audit Findings EC Director turnover SEA identified potential fiscal issues Fiscal Monitoring EC Division – Special Programs and Data Section

12. We have just completed the fifth year of the fiscal monitoring process. Some revisions will be made as we begin the next 5 year cycle. Recommended Reading – “March Forward to Fiscal Accountability”. This document was distributed at the March 2013 Spring EC Director’s Institute. It provides regulations, the process and forms used in the monitoring process. Visit the Finance and Grants tab on the EC Division website. Here you can find forms needed for fiscal accountability. Fiscal Monitoring EC Division – Special Programs and Data Section

13. The IDEA Fiscal Monitoring Self-Assessment Checklist was created and rolled out at the EC Directors’ Spring Institute in March 2014. The purpose is to provide LEAs with a way to internally assess their fiscal accountability. The Self-Assessment Checklist mirrors the on-site process and includes a review of the following areas; –Time and Effort –Equipment –Contract Services –Maintenance of Effort )MOE) –Proportionate Share – traditional LEAs only –Coordinated Early Intervening Services (CEIS) Fiscal Monitoring Self-Assessment EC Division – Special Programs and Data Section

14. Additional Fiscal Monitoring Information There will be a Fiscal Accountability Session on Friday, August 21, 2015 at DPI. This session is scheduled for 1:00 pm – 3:30 pm. Registration is required but no fee will be charged. Visit the EC division website, Finance and Grants section at the link below; http://ec.ncpublicschools.gov/finance-grants/fiscal-monitoring EC Division – Special Programs and Data Section

15. Valencia W. Davis valencia.davis@dpi.nc.gov 252 537-9435 Thank You! EC Division – Special Programs and Data Section