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1. The Perkins Act – bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.tx t.pdf Your OMB Circulars

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Presentation on theme: "1. The Perkins Act – bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.tx t.pdf Your OMB Circulars"— Presentation transcript:

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2 The Perkins Act – http://frwebgate.access.gpo.gov/cgi- bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.tx t.pdf Your OMB Circulars http://www.whitehouse.gov/OMB/circulars Education Department General Administrative Rules - EDGAR http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html 2

3 Perkins – The Whole Act (On-line or you can order a paper copy from ACTE) OMB Circular A133 – Single Audit Act o Read the entire “Cross Cutting Section” (Compliance Requirements, Section 3) o The Career and Technical Education Compliance Supplement, 4- 48.048-1 o A133 §__.220 - Procurement and Suspension and Debarment Education Department General Administrative Regulations (EDGAR 34CFR 74,75,76,77,79,80,81,82,84,85,86,97, 98 and 99)… Specifically – 3

4 o 34 CFR 76.533 – Acquisition of real property o 34 CFR 76.563 & 564 – Restricted indirect cost rate; maximum 8% o 34 CFR 76.703 - When may a state begin to obligate funds; state plan? o 34 CFR 76.707 – When is an obligation made? o 34 CFR 76.708 - When may a recipient begin to obligate funds (spend $) – Substantial approval? PART 76 STATE GRANTS 4

5 o 34 CFR 80.3 - Definitions o 34 CFR 80.12 – High-risk recipients o 34 CFR 80.21(i) – Allows recipients to keep $100 interest (cash management) o 34 CFR 80.22 – Allowable cost reference table K-12, local governments, etc. OMB Circular A87 Higher education, community colleges OMB Circular A21 o 34 CFR 80.23(b) – 90 day window to eliminate (liquidate) prior period obligations o 34 CFR 80.25(g) – Program income o 34 CFR 80.26(b) – Audit threshold, Single Audit Act, $500k PART 80 UNIFORM ADMINISTRATION - GRANTS 5

6 o 34 CFR.32 Equipment definition, uses, inventory, disposition, etc. 34CFR.20(a)(3) – Personal property under $5k; adequate safeguarding of property (Arizona’s AG refers to it as financial administration’s “stewardship” requirement o 34CFR80.36(b) Procurement – this section defers this decision to state procurement rules with some exceptions o 34CFR80.37 Cash management o 34CFR80.40 Program monitoring o 34CFR80.42(b) Records retention – 3 years; I recommend 5 years PART 80 UNIFORM ADMINISTRATION - GRANTS 6

7 o 34CFR80.43(b) Enforcement – withholding funds, dictate remedies, recipient appeal rights o 34CFR81.33 Mitigating circumstances appeal to OVAE __________________________________________________ PART 80 UNIFORM ADMINISTRATION – GRANTS PART 81 – GENERAL ED PROVISIONS ACT - GEPA OFFICE OF MANAGEMENT AND BUDGET (OMB) CIRCULARS o Secondary OMB Circular A87 – Cost Principles o Postsecondary OMB Circular A21 – Approved Cost o Non-Profit (some Charter Schools) OMB Circular A122 – Cost Principles o In particular – Attachment B in A87 & A122; Selected Items of Cost 7

8 PERKINS Section 2 – Purpose Section 3 – Definitions o Section 3(1) – Definition of administration o Section 3(3)(b) – Area CTE schools must have at least 5 programs o Section 3(5)(A)(iii) – Paying for remedial education not allowed o Section 3(29) – Special populations “Other” gone No more “academically” disadvantaged 8

9 PERKINS Section 112 – Your set-asides o Section 112(a)(3) – 5% administration limit (max) o Statewide leadership – 10% (max) Corrections – 1% Non-Traditional - $60-$150K o Formula – 85% (min) o Section 112(b) – Dollar-for-dollar match o Section 112(c) – The ‘Reserve’; up to 10% of formula funds (Section 112(a)(1) Section 113 – Accountability. Not fiscal on the face of it, but critical in the long run Section 122 – State Plan requirements (? Perkins V) o Amendments (substantial change) Section 123 – Improvement plans 9

10 PERKINS Section 124 – State Leadership ~ FLEXIBLE o Section 124(b) Required Uses Assessment Improve CTE o Training o Academic Skills o Collaboration Professional development Technical assistance o Section 124(c) – Permissive uses Tech Prep activities CTSOs Data systems o Section 124(d) – Cannot be used for administrative costs 10

11 PERKINS Section 124(c)(6) – Support for “Career and Technical Student Organizations” (CTSOs) You need to go back to the last published Perkins regulations (Perkins 2) – 34(CFR)403.71(c) 11

12 Section 131 – Secondary distribution of funds o Section 131(c) - Minimum allocations; Waivers ($15K) o Sufficient size and scope Section 131(f)(1)(c) Section 134(b)(6) – local application o Section 131(d) – No elementary o Section 132 – Postsecondary distribution of funds o Section 132(c) - Minimum allocation $50K o Consortium required – no postsecondary waiver o Section 134 – Local plans (applications) PERKINS 12

13 PERKINS Section 133 – Specials rules that allow a state flexibility when the amount allocated for either the secondary or postsecondary recipients as a group is 15% or less… Section 135 – Local uses of funds o Required uses – may be met with non-federal funds o Permissive uses – a favorite Parent involvement CTSOs Teacher prep New program development Etc. o Section 135(d) – 5% cap on administration Indirect costs are considered administrative costs 13

14 PERKINS Section 311(a) - Supplement not supplant Section 311(b) – Maintenance of Effort (MOE) o Section 311(c) – One time 5% waiver guidance o Section 323 – State-funded administration MOE SUPPLANTING DEFENSE Non-Regulatory Guidance Title I Fiscal Issues – Hickok letter http://www2.ed.gov/policy/elsec/guid/secletter/030306.html?exp=3 PERKINS – TECH PREP Sections 201 through 206 o Section 202 Consolidation with Perkins formula funds 14

15 YOUR OWN STATE’S LAWS ON Procurement – 34CFR80.36(b) defers procurement rules to each individual state’s procurement rules Inventory – The same is true for inventory requirements for most K-12 schools in your state, because most states usually set their K-12 inventory requirements for equipment or other types of personal property at less than $5K. The state’s guidelines are often more restrictive – and, unless otherwise stated, you will need to follow the more restrictive guidelines – whether state or federal 15

16 YOUR OWN STATE’S LAWS ON Audit guides - Those most commonly used by your own state’s Auditor General or Inspector Generals to do fiscal audits of your state’s K-12 schools and community colleges. Please look specifically at those questions dealing with - o Procurement o Inventory controls Codified state procurement codes that apply to your type of institution Codified fiscal procedures that apply to your state’s K-12 schools and community colleges. Your state’s educational laws and code. 16

17 PART 76 STATE GRANTS o 34 CFR 76.707 – When is an obligation made? o 34 CFR 76.708 - When may a recipient begin to obligate funds (spend $) – substantial approval? PART 80 UNIFORM ADMINISTRATION - GRANTS o 34 CFR 80.3 - Definitions o 34 CFR 80.21(i) – Allows recipients to keep $100 interest o 34 CFR 80.22 – Allowable cost reference table K-12, local governments, etc. OMB Circular A87 Higher education, community colleges OMB Circular A21 17

18 PART 80 UNIFORM ADMINISTRATION - GRANTS o 34 CFR 80.23(b) – 90-day window to eliminate (liquidate) prior period obligations o 34 CFR.32 Equipment definition, uses, inventory, disposition, etc. 34CFR.20(a)(3) – personal property under $5k; adequate safeguarding of property (Arizona’s AG refers to it as financial administration is “stewardship” requirement o 34CFR80.36(b) Procurement – This section defers this decision to state procurement rules with some exceptions 18

19 PART 80 UNIFORM ADMINISTRATION - GRANTS o 34CFR80.37 Cash management o 34CFR80.40 Program monitoring o 34CFR80.42(b) Records retention – 3 years; I recommend 5 PART 80 UNIFORM ADMINISTRATION – GRANTS o 34CFR80.43(b) Enforcement – withholding funds, dictate remedies, recipient appeal rights 19

20 OFFICE OF MANAGEMENT AND BUDGET (OMB) CIRCULARS o Secondary OMB Circular A87 – Approved Cost o Postsecondary OMB Circular A21 – Approved Cost In particular – Attachment B in both documents; Selected Items of Cost 20

21 PERKINS Section 2 – Purpose Section 3 – Definitions o Section 3(1) – Definition of administration o Section 3(3)(b) – Area CTE schools must have at least 5 programs o Section 3(5)(A)(iii) – Paying for remedial education not allowed o Section 3(29) – Special populations “Other” gone No more “academically” disadvantaged 21

22 PERKINS Section 113 – Accountability. Not fiscal on the face of it, but critical in the long run Section 123 – Improvement plans Section 131 – Secondary distribution of funds o Section 131(c) - Minimum allocations; Waivers ($15K) Section 132 – Postsecondary distribution of funds o Section 132(c) - Minimum allocation $50K Section 134 – Local plans (applications) 22

23 PERKINS Section 135 – Local uses of funds o Required uses – may be met with non-federal funds o Permissive uses – a favorite Parent involvement CTSOs; (Perkins 2) – 34(CFR)403.71(c) Teacher prep New program development Etc. o Section 135(d) – 5% cap on administration Indirect costs are considered administrative costs 23

24 IF YOU ARE IN A TECH PREP CONSORTIUM Sections 201 through 206 o Section 202 Consolidation with Perkins formula funds SUPPLANTING DEFENSE OMB A133 Compliance Supplement 4-84.000, III Compliance Requirements > III.G.2.2 - Level of Effort – Supplement Not Supplant.. May be rebuttable if you, ‘would not have provided the service in the absence of federal funds…’ 24

25 YOUR DISTRICTS’ OR COLLEGES’ GUIDANCE FOR - Procurement of supplies, equipment, services or people Inventory requirements and procedures (Both should logically reflect your own state’s guidance on both) 25

26 Federal Program Offices – http://www.ed.gov Perkins Act – http://frwebgate.access.gpo.gov/cgi- bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf http://frwebgate.access.gpo.gov/cgi- bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf OMB Circulars – http://www.whitehouse.gov/OMB/circularshttp://www.whitehouse.gov/OMB/circulars EDGAR – http://www.ed.gov/policy/fund/reg/edgarReg/edgar.htmlhttp://www.ed.gov/policy/fund/reg/edgarReg/edgar.html Your state’s educational statutes Your state’s Auditor or Inspector Generals website(s) OIG Web pages – http://www.ed.gov/about/offices/list/oig/areports.html & http://www.ed.gov/about/offices/list/oig/areports.html http://www.ed.gov/about/offices/list/oig/whatsnew.html Make sure you have the most current document… 26


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