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East Bay ROP A Joint Powers Authority Improving and Expanding Career and Technical Education for the students of Alameda, Oakland and surrounding communities.

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Presentation on theme: "East Bay ROP A Joint Powers Authority Improving and Expanding Career and Technical Education for the students of Alameda, Oakland and surrounding communities."— Presentation transcript:

1 East Bay ROP A Joint Powers Authority Improving and Expanding Career and Technical Education for the students of Alameda, Oakland and surrounding communities East Bay ROP JPA Agreement Board Information Presentation 10/14/08

2 An Opportunity for Improvement of CTE Services Oakland-Alameda ROP cited by Alameda County Office of Education for non-compliance of Ed Code Section Oakland-Alameda ROP cited by Alameda County Office of Education for non-compliance of Ed Code Section East Bay ROP will be able to leverage financial and human resources through economies of scale to improve current CTE programs and create more opportunities for student success. East Bay ROP will be able to leverage financial and human resources through economies of scale to improve current CTE programs and create more opportunities for student success. Compare: Compare: Mission Valley ROP serves a student population of approximately 50,000 in the Fremont, Newark, and New Haven districts and generates an ADA of Oakland-Alameda ROP serves approximately the same number of students and generates an ADA of 880. Formation of a true JPA creates an opportunity to expand the scope of East Bay ROP to include other districts and the creation of a regional delivery system for career and technical education. Formation of a true JPA creates an opportunity to expand the scope of East Bay ROP to include other districts and the creation of a regional delivery system for career and technical education.

3 Explore, Examine and Experience High Quality Career and Technical Education While the immediate driving force behind the required change is one of fiscal management and legal requirement, the clear and compelling reason to effect change is the opportunity to expand and create rigorous and relevant career and technical education programs for the students of Alameda, Oakland, and the East Bay area. While the immediate driving force behind the required change is one of fiscal management and legal requirement, the clear and compelling reason to effect change is the opportunity to expand and create rigorous and relevant career and technical education programs for the students of Alameda, Oakland, and the East Bay area.

4 OUSD-AUSD ROP Current Organization October 2008 School-to- Career Admin. (0.4 FTE) TSA (0.5 FTE) Office Manager (1.0 FTE) TSA (0.5 FTE) TSA (0.5 FTE) OACE Director; ROP Co-Leader* (0 FTE) ROP Coordinator; ROP Co-Leader (1.0 FTE) Service Team Assistant II (0.5 FTE) Service Team Assistant I (0.5 FTE) Clerk Typist (0.25 FTE) Account Assistant III (1.0 FTE) OUSDAUSD ROP Teachers (16.2 FTE) Staff Secretary II (1.0 FTE) Financial Services Mgr. (0.1 FTE) Note: Positions/services provided via districts administrative overhead such as HR, Procurement, Accounts Payable, etc. not shown. Financial Associate (0.2 FTE) ROP Teachers (15.0 FTEs) *Indicates that position holder performs ROP functions, but is not funded by ROP money. Financial Serv. Associate II (0.25 FTE) ROP Board Source: 9/12/08 JPA Reformulation Summary by B. Marshall, Director Adult and Career Education OUSD

5 Existing OUSD-AUSD ROP Relationships Planning and Priority Setting Each district conducts independent curriculum and planning Staffing and Infrastructure Two separate administrative structures Separate offices and business services Oakland Unified School District ROP Administrative Staff and Infrastructure Teachers Equipment, Facilities, and Other Costs Alameda Unified School District ROP Administrative Staff and Infrastructure Teachers Equipment, Facilities, and Other Costs OUSD Money Management Financial Reports AUSD Money Management Financial Reports California Department of Education ROP Funding Merged Financial Reporting Alameda County Office of Education PHASE 1 July 1, 2008 – June 30,2009 ADA Reports California Departmen t of Education Overview of Existing Structure Establish the East Bay ROP as a separate legal entity (estimated: October 2008) Recruit the new Superintendent (ideal start: December 2008) Set up administrative infrastructure (salary scales, benefits, office, technology, procedures, etc.) Distribute monies to ROP sections (administrative positions do not change) Source: 10/8/08 OUSD BOE Presentation by B. Marshall, Director Adult and Career Education OUSD

6 Future EBROP Relationships Planning and Priority Setting First cycle of collaborative program planning Staffing and Infrastructure One administrative structure One office and business services Overview of Future Structure East Bay ROP becomes operational July 1, 2009 OUSD and AUSD ROP sections funded within new structure East Bay Regional Occupational Program Administrative Staff and Infrastructure Oakland Unified Teachers Alameda Unified Teachers Equipment, Facilities, and Other Costs EBROP Financial Management (EBROP contracts with a participating school district to provide financial management services) Financial Reports California Department of Education Alameda County Office of Education PHASE 2 July 1, 2009 and forward Participating School Districts submit: ADA Reports California Department of Education OUSD ROP $$ AUSD ROP $$ (% of FTEs reimbursed by ROP funds as appropriate) Source: 10/8/08 OUSD BOE Presentation by B. Marshall Director Adult and Career Education OUSD

7 Update of JPA Revision Work (10/08) JPA Document has been reviewed, revised and approved by counsel for both OUSD and AUSD JPA Document has been reviewed, revised and approved by counsel for both OUSD and AUSD JPA work group composed of administrative staff from OUSD, AUSD and outside consultants JPA work group composed of administrative staff from OUSD, AUSD and outside consultants Comparative practice study of Tri- Valley ROP, Mission Valley ROP and Eden Area ROP structures Comparative practice study of Tri- Valley ROP, Mission Valley ROP and Eden Area ROP structures

8 JPA update (cont) Understanding current structural differences between OUSD and AUSD in CTE delivery Understanding current structural differences between OUSD and AUSD in CTE delivery OUSD: ROP courses are imbedded within career academy structure AUSD: ROP courses are sequenced programs of study within a career pathway structure Creation of a draft design model of East Bay ROP Organizational Structure Creation of a draft design model of East Bay ROP Organizational Structure Collaboration, Cooperation, and Communication is key to successful implementation Collaboration, Cooperation, and Communication is key to successful implementation

9 The Bottom Line ! What does this mean to staff of Alameda Unified ROP? No impact or changes to duties or staffing for current AUSD ROP staff for FY Upon approval of the JPA, CTE Educators currently employed by AUSD would remain employees* of AUSD and their services would be contracted out to EBROP. Salary expenses would be reimbursed to AUSD through EBROP funds.** No impact or changes to duties or staffing for current AUSD ROP staff for FY Upon approval of the JPA, CTE Educators currently employed by AUSD would remain employees* of AUSD and their services would be contracted out to EBROP. Salary expenses would be reimbursed to AUSD through EBROP funds.**

10 Bottom Line (Cont) CTE Educators hired after the launch of EBROP would be certificated employees of EBROP ** CTE Educators hired after the launch of EBROP would be certificated employees of EBROP ** Current Administrative, Clerical and Business staff of Alameda Unified ROP will see a change in their positions and duties upon the formation of EBROP, but there is no reason at this time to believe that there will be any loss of employment-just change. Current Administrative, Clerical and Business staff of Alameda Unified ROP will see a change in their positions and duties upon the formation of EBROP, but there is no reason at this time to believe that there will be any loss of employment-just change. *Given satisfactory performance of duties and program enrollment *Given satisfactory performance of duties and program enrollment ** Article X Sect B of East Bay Regional Occupational Agency Joint Exercise of Powers Agreement for a Regional Occupational Program ** Article X Sect B of East Bay Regional Occupational Agency Joint Exercise of Powers Agreement for a Regional Occupational Program

11 The Future of East Bay Regional Occupational Program Immediate Goals Immediate Goals Establish EBROP as a separate legal entity (Nov 08)Establish EBROP as a separate legal entity (Nov 08) Establish a salary schedule for EBROP Superintendent (Dec 08)Establish a salary schedule for EBROP Superintendent (Dec 08) Recruit and Hire EBROP Superintendent (Jan-Feb 2009)Recruit and Hire EBROP Superintendent (Jan-Feb 2009) Establish and contract for central support services of fiscal, business and human resource management (Feb- June 09)Establish and contract for central support services of fiscal, business and human resource management (Feb- June 09) Develop FY budget and establish structures that allow for a more efficient flow of funds (Feb-June 09)Develop FY budget and establish structures that allow for a more efficient flow of funds (Feb-June 09) Establish organizational structure of EBROP administrative offices and identify affected AUSD and OUSD central staff (Feb-June 09)Establish organizational structure of EBROP administrative offices and identify affected AUSD and OUSD central staff (Feb-June 09) Establish location of EBROP administrative offices (Feb- June 09)Establish location of EBROP administrative offices (Feb- June 09) July 1, 2009 Inauguration of East Bay ROPJuly 1, 2009 Inauguration of East Bay ROP

12 Future of EBROP (cont) Long Term Goals (3-5 year vision) Long Term Goals (3-5 year vision) Establish EBROP as an organization with its own:Establish EBROP as an organization with its own: Attendance and Data Reporting System Attendance and Data Reporting System Human Resources Department Human Resources Department Fiscal Management System Fiscal Management System Technology Support Department Technology Support Department One Mission, One VisionOne Mission, One Vision One Common CommitmentOne Common Commitment To deliver high quality and innovative Career and Technical Education programs to the students of the East Bay.


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