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Lecture 1 Saima Gul. What is a Project? A Project is a job that has a beginning and an end (time), a specified outcome ( scope) at a stated level of quality.

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Presentation on theme: "Lecture 1 Saima Gul. What is a Project? A Project is a job that has a beginning and an end (time), a specified outcome ( scope) at a stated level of quality."— Presentation transcript:

1 Lecture 1 Saima Gul

2 What is a Project? A Project is a job that has a beginning and an end (time), a specified outcome ( scope) at a stated level of quality (performance), and a budget (cost). or A project is a temporary effort to create a unique product or service. Projects usually include constraints and risks regarding cost, schedule or performance outcome. 2

3 Project Management Project management is a set of principles, practices, and techniques applied to lead project teams and control project schedule, cost, and performance risks to result in delighted customers. Efficient use of resources to complete a project as designed, on time, at the desired level of performance, and within budget. These project parameters are also called constraints. 3

4 Example Design and construction of new building Working on Final Year Project Developing a new product or service Effecting a change in structure, staffing, or style of an organization Designing a new transportation vehicle Developing or acquiring a new or modified information system Constructing a building or facility Building a water system for a community Running a campaign for political office Implementing a new business procedure or process And so on. 4

5 Starting MS Project When you open Microsoft Project from the Programs folder of the Windows Start menu, Project initially displays the main screen for Project 2007, as shown on next slide. On the left, you see the Project Guide pane. The Project Guide pane helps users set up and work with a project. You also can open Project by double-clicking any Project file. Project files are saved with the extension.mpp. 5

6 Starting Project (Contd.) 6

7 Working with the Project Guide The Project Guide is a goal-based user interface that helps you build projects. In addition to the Project Guide pane on the left side of the screen, you also can display the Project Guide toolbar, which appears just above the Project Guide pane. To display the Project Guide toolbar, right-click anywhere in the toolbar area at the top of the screen and choose Project Guide (or Tools -> Options -> Interface Tab) (see next slide). Using the buttons on the Project Guide toolbar, you can limit the choices that appear in the Project Guide pane. At this point, you can use the Project Guide toolbar and the Project Guide pane to begin building your project. Click a button on the Project Guide toolbar to start working in the associated area. The choices listed in the Project Guide pane change, based on the Project Guide toolbar button that you click. 7

8 T he buttons on the Project Guide toolbar 8

9 Working with the Project Guide (Contd.) When you click a link in the Project Guide, a wizard starts and walks you through the process that’s suggested by the link. For example, if you click the Tasks button on the Project Guide toolbar and then click the Define the project link, a three-step wizard walks you through starting a project. The first step helps you to establish the starting date for your project. After setting the date, click the right arrow at the top of the pane or click Save and go to Step 2 at the bottom of the Project Guide pane to continue. In Step 2 of the Define the Project Wizard, you identify whether you intend to use Project Server. In Step 3, you return to the Project Guide. 9

10 Examining the Gantt Chart view By default, Project opens a new project in the Gantt Chart view. The Gantt Chart view has two main sections: the Gantt table and the Gantt Chart. After you enter task information, the Gantt table (in the left pane) holds columns of information about your project, such as the task name, duration, start date, and more. The Gantt Chart (in the right pane) is a graphic representation that helps you see the timing and relationships among tasks. The timescale along the top of the Gantt Chart acts like a horizontal calendar. Project enables you to display up to three timescales along the top of the Gantt Chart—a top, middle, and bottom timescale (Format->time scale). On the next slide, you see two timescales. The top timescale shows months; the bottom timescale shows weeks. Multiple timescales help you to see the multiple levels of timing simultaneously, such as the day and hour or the month, week, and day. 10

11 Gantt Chart view 11

12 Microsoft Project Menus MenuTypes of Functions Available FileOpen and close new and existing files; save and print files; adjust page setup and document properties; EditCut, copy, and paste text or objects; manipulate data with Fill, Clear, and Delete commands; link and unlink task relationships; and locate information with Find, Replace, and Go To commands. ViewSelect various default views of your project; access standard report formats; choose to display or hide various toolbars; use the Zoom feature; and enter header and footer information. InsertInsert new tasks, another Project file, or columns in various views and insert various objects into your schedule, including drawings, Excel charts, Word documents, media clips. FormatAdjust the appearance of text, taskbars, and the Timescale display and change the overall appearance of a view’s layout. 12

13 Microsoft Project Menus (Contd.) MenuTypes of Functions Available ToolsRun or modify Spelling and AutoCorrect functions to proofread your schedule; access workgroup features; establish links between projects; and modify your working calendar or resources. You can also customize standard views and functions with the Organizer, Options, or Customize commands; record macros; and initiate tracking functions. ProjectDisplay task or project information or notes, and use commands to sort or filter tasks to see specific details. You can also control outlining features of your project tasks. CollaboratePublish project information to Project Server, request or update progress information, view the Project Center and Resource Center, analyze or model a portfolio, discuss risks and issues, view documents posted by other users, and set Collaboration options. 13

14 Entering Information Several views or portions of views in Project, such as the Gantt table, use a familiar spreadsheet style interface. Information appears in columns and rows. The intersection of a column and a row is a cell, just as in Excel. Project assigns each task in your project an ID number, which corresponds to the task’s row number running along the left of the spreadsheet. You can enter project information either in dialog boxes or directly into cells. When you select a cell, the Entry bar, which appears immediately above the column names of the table, displays the information in the cell. 14

15 What’s New in Project 2007 Project 2007 introduces a multilevel Undo capability—a long-awaited feature. And, the Gantt Chart view and the Calendar views have been enhanced. The new Change Highlighting feature helps you see the effects that changes to one task’s timing has on other tasks. The Task Driver feature helps you identify, quickly and easily, the scheduling factors that drive individual tasks. 15

16 The End 16


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