Presentation on theme: "Applying for Specialty training"— Presentation transcript:
1 Applying for Specialty training How to do it, what to expect
2 Learning outcomes You will: Understand the processes and timescales for specialty applicationsBe able to refine your CV and complete competency-based applicationsRecognise the range of selection methods which you may encounterKnow how to prepare and present yourself professionally at interview
3 Things to pin down Am I applying in Round 1 or later? Is specialty more important than location or vice versa?What about any dual career issues – who takes priority?Core or run-through programme?Am I ready/good enough? Where can I explore for longer?What is my 1st, 2nd, 3rd choice?What is my Plan B?Should I go abroad now or during specialty training?If I go now, how will I keep in touch?
4 Myths about specialty applications You only get one chance a year to apply for specialty trainingWorking in a fixed term specialty post or locum will count against me in the futureOnce in a specialty it is well nigh impossible to changeApplications to change specialty will be unfavourably viewed later onIf I apply to more than one specialty the others will find outIf a consultant expresses a view on a career route it is the absolute truth
5 What’s happening in ?Application and interviews will be even earlier!Posts advertised for 4 weeks, applications during 2 weeksAll processes national and on-line; WCAT the exceptionCan apply to unlimited specialties but not unlimited locations – check each specialtyFewer posts in England/Wales this year – expect tougher competitionExpect one or two interviews per specialtySome specialties will run clearing, others will rely on Round 2/3 to fill remaining postsOnce accepted, out of the process for that round (If national offers system goes ahead)
6 Key dates (indicative) Adverts during November- see NHS Jobs and BMJ website for WalesApplications from 12th November (check for variation between specialties)GP from 14th Nov with MMT in w/c 14 January 2011Round 1 offers all out by 9th March 2011, from 9th for GPRound 1 acceptances by mid MarchThere will be a new round opening after thisCheck individual specialties for clearing dates
7 Indicative Posts in Wales NATIONALCore Surgical Training CT1 (c30)Paediatrics ST1 (c25)Core Medical Training CT1 (c65)Obs & Gynae ST1 (c14)Core Psychiatry Training CT1 (c25)Public Health Medicine ST1 (c2)Anaesthetics CT1 (c24)Radiology ST1 (c5)ACCS CT1 (c16)Histopathology ST1 (c5)Medical Microbiology/Virology ST1(tbc)General Practice ST1 ( c121)PlusOphthalmology ST1 (c2 plus possible FTSTA1)It is likely that CT2 posts will be recruited to locally but NOT CT1
8 Information for applicants for Applicant Guidelines, Person Specs, comp ratios (from early Nov)Lead Deaneries and Royal College websitesfor all Specialty Training Wales information. Enquiries to– quick links to GP and ST recruitment in Wales and to specialty video clipsfor GPThe Gold Guide (how training works, TOOP, LTFT etc)
9 Other planning resources Our e-learning module on PLATO:Where to lookApplication tipsPractice Interview questionsAlso BMJ Careers and BMA
10 Competition ratios – a word of warning! Numbers look an attractive way of planning or justifying decisions BUTStill no common way of collecting/presenting dataPosts are based on NHS service need; this changes from year to yearThe recruitment process has changed so much that the previous year’s data is incomparable to current yearUsing ratios to determine choice is like driving whilst looking in the rear view mirrorTry
11 Specialty Applications They focus on information selectors rather than what you think you’d like to provideThey take longer than you think to completeCompetency questions are key to shortlisting decisionsAccuracy and attention to detail are essentialOn-line applications should be completed in more than one sitting; and checked before you sendMany applicants wait until the last minute to submit, for no good reason, then some miss the deadline – so hit “send” well before the closing date!
12 Presenting your Evidence Where there are defined sections for you to present information, check for word counts; draft first.Think about specific examples to showcase personal skills e.g. teamwork, communication, ethicsVary your examples to match specialtyWhen giving examples, think STAR (Situation, Task, Action, Result) to structure your responseDescribe not just on an experience, but what you learnt from it
13 Key Points for your CVHave a summary version for portfolio (2 -3 pages)Good layout important; get the most relevant information on early pagesDifferent versions for different specialitiesThis is an advertisement for YOU!Ensure your CV does not contain anyPatient Identifiable Data
14 Medical CVs can include: Personal details:Career plan: your career aim how this job will fit into the planProfessional qualifications: usually in reverse chronological orderEducation: mention prizes, distinctions, electives, special study assignmentsProfessional expertise: Include job title and locationPractical skills: Summarise specialty experience and also technical skillsAdditional coursesResearch: plus any related publications and presentationsTeaching: to who and in what topicsAudit: include your role, the outcome and quantifiable improvementsManagement/Organisational roles: include roles outside workOther relevant skills: You can mention language and particular IT skillsInterests: Include a couple of your interests that add value to your applicationReferees: At least two and make sure that you have asked them first
15 Speciality Selection Selection Centres involve: Several stations, mins each (3 or 4 the norm)Assessment on a number of dimensions (e.g. clinical, communications, career)A range of assessment techniquesA number of assessors or observersMultiple candidates, parallel activitiesStructured/formal environmentOften interviewed by people you will never work with: completely impartialStandardised scoring system against nationally agreed criteria
16 Specialty Selection Stations Could include:CV/PortfolioClinical interview/casePatient role-play/communication scenarioIncident managementStructured interview/scenario-basedPresentationWatch the streamed DVD in the E learning module to see what happens
17 GP Selection Selection Centres involve: Longer stations, up to 30 mins Also includes written and group workHalf daySee:
18 First ImpressionsIn the first 5 minutes of an interview you will convey information by:55% - body language38% - tone and pace of voice7% - the words you say
19 What does a Panel want to know about you? There are four basic questions :Why have you applied for this job/speciality?What can you do for us? (what skills, knowledge, intellectual ability can you offer?)What kind of person are you? (what are your attitudes, values, motivation levels? Do you have the ability to get on with others, work in a team?)What distinguishes you from all the other applications?
20 Case Study Interviews Hints: Make sure you spend enough time looking at the information before you indicate you are readyBe aware that some of the information will be less relevant; focus on key factsEnsure that you make definite recommendations, don’t be vague and don’t be afraid of saying you don’t know or would refer to a senior
21 PresentationsHints:Make sure your presentation has a clear structure to it. Introduce it by explaining what you will be covering, deliver the talk and then summarise your main points.Keep it simple, avoid lots of pages/slides, use diagramsSpeak clearly and stick to the time limit.
22 Patient Communication Sometimes explicit (e.g. an actor) sometimes implicit (e.g. explain to the panel what you’d say to a patient)Don’t overact – try to appear realisticThink about soft skills e.g. showing empathy, giving bad news, directing a treatment plan, handling emotion or resistanceShow listening skills as well as talking skills.
23 Applicant etiquetteIf you decide not to attend or to withdraw from an interview, please notify the recruitersBe on standby – you may receive an interview invitation at short notice if applicants have declined to attendArrive with all requested documents and your portfolioSchedules on the day can be unpredictable, so arrive in plenty of time in case you can have an earlier slot, or take water/snacks and materials to use up waiting timeAccept only what you intend to do – don’t hedge bets by accepting a post with the intention of dropping out (unprofessional behaviour). Some don’t receive offers because others have accepted something they don’t intend to follow through
24 Receiving offers (if national system) Offers are not all made at the same time but will come from the same placeYou can hold one offer at any time pending other interviewsIf you hold an offer rather than accept it, location/rotations are not guaranteedOnce you accept an offer, you will be withdrawn from the processAccepted offers will be upgraded as held offers are declined/withdrawn
25 If you have no initial offers… Some specialties will run clearing so you may still receive an offer, based on your applicant score and remaining placesTry in Round 2 – plenty of time until AugustConsider other locum/LAT/LAS opportunities in specialties you want to pursue or explore furtherBuild experience in a Career Grade/SAS postTime for an overseas opportunity?Caution – check experience allowed for future entry at CT/ST 1. Several short posts doing different things may be a safer bet than a year or more in one thingThe specialty training round is highly competitive. There will be competition with Foundation doctors from other Deaneries but also doctors who are applying at a later stage in their career, doctors from the EU, Foundation doctors who have taken a year out etc.Not everyone will get their first choice and some may not be successful in this round. This is common in the wider field of job hunting and part of your career development will be learning how to deal with rejection, adapt your plan and regroup for the next opportunity.Not securing a role is not necessarily a reflection of your potential or capability. Your potential for success runs in relation to the nature of supply and demand in your chosen field at a given time, plus the level of competition at that time. Sometimes all factors work in your favour, at other times they don’t.So, if the unthinkable happens, remember, there are plenty of employment options for enthusiastic, talented and committed doctors. If a training post is a realistic goal then stay with it, but make good use of the intervening time to build experience, even if in your mind it is an interim step. Think career bridges rather than career ladders; we sometimes need to take one or more lateral steps before the next vertical step and this is not unusual in a typical career pathway.
26 Action plan Organise ‘hard evidence‘ – assessments/certificates etc Organise ‘soft evidence’ – stories/experiencesBookmark key job sites (e.g. NHSJobs, BMJ, Deaneries)Get portfolio in shapeUpdate CVRehearse / anticipate difficult questionsTalk to those who have been through the process (candidates/panel members)