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Introduction to the Online System for Reflections National PTA Reflections Winner Conrad Channell.

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Presentation on theme: "Introduction to the Online System for Reflections National PTA Reflections Winner Conrad Channell."— Presentation transcript:

1 Introduction to the Online System for Reflections National PTA Reflections Winner Conrad Channell

2 Presenter: Ethan Clark National PTA Arts in Education Manager Todays Objective: To introduce and review the Online Process for Local Reflections Leaders

3 GoToWebinar Tools to Help You Participate

4 Agenda 1.DEMO: Online System – Access (all users) – PTA Registration – Advance Student Winners Completing Student Entry Forms 2.Review Step-by-Step Process and Q&A

5 ACCESS ONLINE SYSTEM pta.org/reflections

6 Create an Account Access Click Sign Up

7 Create an Account Enter your Full Name and Create a Password Select the Category: Local PTA Unit Enter Access Code: The Magic of a Moment Click Register Access

8 Confirmation Registration Process Click on Link in your

9 Want to create a new submission? Category: Local PTA Unit Access Code: The Magic of a Moment Click Get Started

10 SUMMARY PAGE Summary Page Register PTA Add Student Winners

11 Step 1: PTA REGISTRATION

12 PTA Registration Register Your PTA Click PTA Registration Form Click PTA Registration Form

13 Enter your 8-digit PTA ID Number This will feed the correct PTA registrations and student entry information to the next round. PTA Registration Click on your PTA from the populated list

14 Dont know your PTA ID Number? You can find it by clicking on our look-up tool. PTA Registration

15 Still cant find your PTA? Check your ID and enter it again. If you repeatedly have this problem, or call And ask for Reflections. We will facilitate a solution ! PTA Registration

16 *Enter your PTA Information Enter your School Information (including principal contact info) PTA Registration Click Next Local PTA Registration Process Continued

17 Enter total school enrollment Check all grade divisions in Reflections Program Student participation by division and arts category – If no students enter 0 PTA Registration Click Next

18 How do you celebrate? Select all that apply. – Public Announcements – School Events – Community-wide Events – PTA Meetings – School Board Meetings – Other (open field for text) PTA Registration Click Submit

19 Step 1: Register your PTA is Complete Click Back to Submissions and start Step 2 Step 1: Register your PTA is Complete Click Back to Submissions and start Step 2 Download your responses here PTA Registration

20 Click to View, Edit, & Download Your forms Summary Page

21 Local PTA Registration Complete! You are now the Online Reflections Program Administrator for your PTA Next Steps Invite Users to complete Student Entry Form(s): Student ages 18 and over Parents/guardians of students under age 18 PTA volunteers with signed paper student entry forms Follow your District & State Guidelines to send artwork. Registration Process

22 Step 2: Advance Student Winners Invite Users to complete Student Entry Forms

23 PTA Registration Summary Page Click AdvanceStudent Winners Student Entry Process

24 Add Users Manually Enter the name and address for the person completing each Student Entry Form Applicant age 18+ Parent/Guardian PTA Volunteer (with signed paper form) Click Submit Student Entry Process Confirm your users by clicking on the 3 rd tab called Your Users

25 If You are Completing the Student Entry Forms Yourself…. Add yourself as a User Enter your own first name, last name, & a different address than previously used to access the Online System. Create a new address (Yahoo, gmail, etc.) Work closely with a Spouse if you have access to their Work closely with a co-chair or committee member Student Entry Process

26 Import Users from.CSV (Excel) Template.CSV file will be shared with State PTAs Student Entry Process Browse your computer for file then click Import Browse your computer for file then click Import

27 Invitation to Complete Student Entry Form Greetings from PTA! You are invited to complete an online student entry form for a student that is advancing to the next round of the National PTA Reflections contest. To officially move to the next round, we will need you to fill out a simple student entry form at:. This process should take about10-15 minutes. You will need your PTAs ID number. Request this information from your local PTA Reflections contact or look it up here: Thank you for your contribution to this nationwide arts education program! Best regards, PTA Student Entry Process Click to complete student entry form

28 Student Entry Form Student Entry Process Click on Student Entry Form More than one student entry form can be submitted per account. Click Create New Submission Example: Bob won in two categories A dad has two children who are advancing to next round A PTA volunteer is submitting entries for all student winners

29 Complete Student Entry Form Online Use students paper Local PTA Student Entry Form as a guide Transfer Information from paper to online Transfer Information from paper to online Student Entry Process

30 Electronic Signature Check the field that best describes you Applicant age 18+ Parent/Guardian PTA Volunteer (with signed paper form) Type in Your Name Student Entry Process

31 Reflections Online Program Administrator will receive confirmations when Users complete each Student Entry Form. Follow the District & State guidelines for sending artwork to the next round. Student Entry Process Local Next Steps

32 Once your student entry forms are complete, this information is forwarded to the next round! Thank you, Online Process Complete! Please allow hours for your Registration and Student Entry information to process.

33 Need more help? Get Registration Links from your State PTA Refresher Webinars: Local PTA Units October 111am ET October 25 10pm ET November 15 1am ET November 29 7pm ET December 13 1am ET Lily Meza "Growth of Diversity" 8th Grade Pioneer Junior High School 5th District

34 National PTA Reflections (800) 307-4PTA (4782)

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