Presentation on theme: "Automating the Certification of Alternative and PLUS Loans PA BUG November 19, 2007 Carole Kushner- Applications Support Analyst, LIS Rick Heckman-"— Presentation transcript:
1 Automating the Certification of Alternative and PLUS Loans PA BUG November 19, Carole Kushner- Applications Support Analyst, LIS Rick Heckman- Sr Assoc Director, Fin Aid Dickinson College
2 Where we started Datatel Colleague user since 1992 Processed Loans electronically since 2001Certified Loans on ELM websiteCreated Loan application in ColleagueImported Response and Disbursement files from ELMColleague matched on SSN and loan type to import Unique ID and other data
3 Institutional Changes Concerns about our ability to get accurate, timely data from ColleagueRFP processReview of proposalsLoan processing a big red flag for Financial AidBanner selectedTransition as quickly as possible
5 Our GoalsContinue to use Certification Request for processing PLUS and Alternative LoansAutomate the processing to the extent possible using Banner rather than external websiteMinimal changes to vanilla BannerLimit the amount of manual data entry, dual data entry and cutting and pastingProcess Loans from multiple lenders/guarantorsMaintain use of original unique ID
6 Our Plan Import SP2 file from ELM (contains Cert Requests only) Populate an intermediate tableProduce a report of loans needing to be processedDevelop matching criteria to match imported record with Banner recordImport into Banner table (RPRLAPP) all fields needed to certify loan
7 Challenges Learning to read response files (Ultra Edit) Loan term dates- correct aid yearDifferent matching criteria for PLUS and Most Alternative LoansAlternative Loans with parent as borrower (NJ CLASS)Switch from ELM to eCourier, but still using ELMCommunicating with lenders - new loan set-up
8 Banner Set upNew fund for each alternative loan program (RFRBASE/RFRMGMT) –be sure to populate alt loan program typeCorresponding Detail Code (TSADETC)Lender/Guarantor codes (SPAIDEN)Lender identification (RPRLNDR)Loan Options (RPRLOPT)Add codes to RPRELAP (electronic loan creation)Add codes to appropriate RPRELAX (loan extract)
9 Logging Table Data Par_state Batch_date Par_zip Status Par_phone_no Par_driver_lic_noPar_stat_code_licPar_birth_datePar_citz_indPar_in_defaultEl_loan_idRequest_amtLender_idGuar_idLoan_per_beg_dateLoan_per_end_dateAlt_stud_borrow_indBatch_dateStatusLast_nameFirst_nameSsnLoan_typeAlt_loan_prog_typePar_ssnPar_last_namePar_first_namePar_miPar_addressPar_addr_line2Par_city
10 Matching Criteria PLUS- Student SSN and first letter of last name Alternative- Alternative Loan Program Type, Borrower SSN and first letter of last name (many alternative lenders do not populate student name/ssn fields)Additional discussion about NJ Class alternative loans with parent as borrower
11 Day to Day Process (eCourier) Download Response file(s) from AESConcatenateTwo copies into Banner directory (rpop_rprlapp and elupdtop)Import response file into Banner (RPRELRU)Run script to load records to Log table and attempt to match (Golden)Run script to get list of unmatched loans loaded today (Golden)Create loan in BannerRun script to populate fields in new RPRLAPP record (Golden)Run RPRELAXSend fileRPOP_RPRLAPP is our naming convention for the file used for populating our logging table. Process is similar for ELM files, except runs on separate SP2 file, which would not be loaded into Banner as a response file.
12 Populated Fields (RPRLAPP) AlternativeEL Process type = ‘CR’EL Record type = ‘C’Lender IDLender PIDMGuarantor PIDMRequested amountEL Loan IDBanner required fields on Alternative Loan tabAlt borrower loan debt = 0Credit in different name ind = NAlt Loan SB indicator Y or NPLUSEL Process type = ‘CR’EL Record type = ‘C’Lender IDLender PIDMGuarantor PIDM (based on ID)Requested amountEL Loan IDParent demographic dataLast nameFirst nameMiddle initialAddressCity state zipPhoneDriver’s License #State codeDOBCitizenship indParent in defaultSSN
13 Logging TableNew entry every time matching process is run unless matched, purged or previously processedPossible statuses:UnmatchedProcessedLoan ID previously processed (manually processed)Error-Alt unmatched fundError-PLUS multiple records foundError- Alt multiple records foundPurged
14 Reports/Scripts Loan Apps Loaded Today Loan Apps Processed Today All Unmatched/Error LoansReprocess unmatched records (procedure)View to show most recent entry for each loan IDView (specific student name search)
15 Conclusion Reduced data entry error Resolution of multiple parents processing PLUS loansLender neutral (as long as they use eCourier or ELM)No alterations to standard Banner processes, so very low maintenance
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