Presentation is loading. Please wait.

Presentation is loading. Please wait.

Automating the Certification of Alternative and PLUS Loans PA BUG November 19, 2007 Carole Kushner- Applications Support Analyst, LIS Rick Heckman- Sr.

Similar presentations


Presentation on theme: "Automating the Certification of Alternative and PLUS Loans PA BUG November 19, 2007 Carole Kushner- Applications Support Analyst, LIS Rick Heckman- Sr."— Presentation transcript:

1 Automating the Certification of Alternative and PLUS Loans PA BUG November 19, 2007 Carole Kushner- Applications Support Analyst, LIS Rick Heckman- Sr Assoc Director, Fin Aid Dickinson College

2 Where we started Datatel Colleague user since 1992 Datatel Colleague user since 1992 Processed Loans electronically since 2001 Processed Loans electronically since 2001 Certified Loans on ELM website Certified Loans on ELM website Created Loan application in Colleague Created Loan application in Colleague Imported Response and Disbursement files from ELM Imported Response and Disbursement files from ELM Colleague matched on SSN and loan type to import Unique ID and other data Colleague matched on SSN and loan type to import Unique ID and other data

3 Institutional Changes Concerns about our ability to get accurate, timely data from Colleague Concerns about our ability to get accurate, timely data from Colleague RFP process RFP process Review of proposals Review of proposals Loan processing a big red flag for Financial Aid Loan processing a big red flag for Financial Aid Banner selected Banner selected Transition as quickly as possible Transition as quickly as possible

4

5 Our Goals Continue to use Certification Request for processing PLUS and Alternative Loans Continue to use Certification Request for processing PLUS and Alternative Loans Automate the processing to the extent possible using Banner rather than external website Automate the processing to the extent possible using Banner rather than external website Minimal changes to vanilla Banner Minimal changes to vanilla Banner Limit the amount of manual data entry, dual data entry and cutting and pasting Limit the amount of manual data entry, dual data entry and cutting and pasting Process Loans from multiple lenders/guarantors Process Loans from multiple lenders/guarantors Maintain use of original unique ID Maintain use of original unique ID

6 Our Plan Import SP2 file from ELM (contains Cert Requests only) Import SP2 file from ELM (contains Cert Requests only) Populate an intermediate table Populate an intermediate table Produce a report of loans needing to be processed Produce a report of loans needing to be processed Develop matching criteria to match imported record with Banner record Develop matching criteria to match imported record with Banner record Import into Banner table (RPRLAPP) all fields needed to certify loan Import into Banner table (RPRLAPP) all fields needed to certify loan

7 Challenges Learning to read response files (Ultra Edit) Learning to read response files (Ultra Edit) Loan term dates- correct aid year Loan term dates- correct aid year Different matching criteria for PLUS and Most Alternative Loans Different matching criteria for PLUS and Most Alternative Loans Alternative Loans with parent as borrower (NJ CLASS) Alternative Loans with parent as borrower (NJ CLASS) Switch from ELM to eCourier, but still using ELM Switch from ELM to eCourier, but still using ELM Communicating with lenders - new loan set-up Communicating with lenders - new loan set-up

8 Banner Set up New fund for each alternative loan program (RFRBASE/RFRMGMT) –be sure to populate alt loan program type New fund for each alternative loan program (RFRBASE/RFRMGMT) –be sure to populate alt loan program type Corresponding Detail Code (TSADETC) Corresponding Detail Code (TSADETC) Lender/Guarantor codes (SPAIDEN) Lender/Guarantor codes (SPAIDEN) Lender identification (RPRLNDR) Lender identification (RPRLNDR) Loan Options (RPRLOPT) Loan Options (RPRLOPT) Add codes to RPRELAP (electronic loan creation) Add codes to RPRELAP (electronic loan creation) Add codes to appropriate RPRELAX (loan extract) Add codes to appropriate RPRELAX (loan extract)

9 Logging Table Data Batch_date Batch_date Status Status Last_name Last_name First_name First_name Ssn Ssn Loan_type Loan_type Alt_loan_prog_type Alt_loan_prog_type Par_ssn Par_ssn Par_last_name Par_last_name Par_first_name Par_first_name Par_mi Par_mi Par_address Par_address Par_addr_line2 Par_addr_line2 Par_city Par_city Par_state Par_state Par_zip Par_zip Par_phone_no Par_phone_no Par_driver_lic_no Par_driver_lic_no Par_stat_code_lic Par_stat_code_lic Par_birth_date Par_birth_date Par_citz_ind Par_citz_ind Par_in_default Par_in_default El_loan_id El_loan_id Request_amt Request_amt Lender_id Lender_id Guar_id Guar_id Loan_per_beg_date Loan_per_beg_date Loan_per_end_date Loan_per_end_date Alt_stud_borrow_ind Alt_stud_borrow_ind

10 Matching Criteria PLUS- Student SSN and first letter of last name PLUS- Student SSN and first letter of last name Alternative- Alternative Loan Program Type, Borrower SSN and first letter of last name (many alternative lenders do not populate student name/ssn fields) Alternative- Alternative Loan Program Type, Borrower SSN and first letter of last name (many alternative lenders do not populate student name/ssn fields)

11 Day to Day Process (eCourier) Download Response file(s) from AES Download Response file(s) from AES Concatenate Concatenate Two copies into Banner directory (rpop_rprlapp and elupdtop) Two copies into Banner directory (rpop_rprlapp and elupdtop) Import response file into Banner (RPRELRU) Import response file into Banner (RPRELRU) Run script to load new @1C records to Log table and attempt to match (Golden) Run script to load new @1C records to Log table and attempt to match (Golden) Run script to get list of unmatched loans loaded today (Golden) Run script to get list of unmatched loans loaded today (Golden) Create loan in Banner Create loan in Banner Run script to populate fields in new RPRLAPP record (Golden) Run script to populate fields in new RPRLAPP record (Golden) Run RPRELAX Run RPRELAX Send file Send file

12 Populated Fields (RPRLAPP) PLUS PLUS EL Process type = CR EL Process type = CR EL Record type = C EL Record type = C Lender ID Lender ID Lender PIDM Lender PIDM Guarantor PIDM (based on ID) Guarantor PIDM (based on ID) Requested amount Requested amount EL Loan ID EL Loan ID Parent demographic data Parent demographic data Last name Last name First name First name Middle initial Middle initial Address Address City state zip City state zip Phone Phone Drivers License # Drivers License # State code State code DOB DOB Citizenship ind Citizenship ind Parent in default Parent in default SSN SSN Alternative Alternative EL Process type = CR EL Record type = C Lender ID Lender PIDM Guarantor PIDM Requested amount EL Loan ID Banner required fields on Alternative Loan tab Alt borrower loan debt = 0 Credit in different name ind = N Alt Loan SB indicator Y or N

13 Logging Table New entry every time matching process is run unless matched, purged or previously processed New entry every time matching process is run unless matched, purged or previously processed Possible statuses: Possible statuses: Unmatched Unmatched Processed Processed Loan ID previously processed (manually processed) Loan ID previously processed (manually processed) Error-Alt unmatched fund Error-Alt unmatched fund Error-PLUS multiple records found Error-PLUS multiple records found Error- Alt multiple records found Error- Alt multiple records found Purged Purged

14 Reports/Scripts Loan Apps Loaded Today Loan Apps Loaded Today Loan Apps Processed Today Loan Apps Processed Today All Unmatched/Error Loans All Unmatched/Error Loans Reprocess unmatched records (procedure) Reprocess unmatched records (procedure) View to show most recent entry for each loan ID View to show most recent entry for each loan ID View (specific student name search) View (specific student name search)

15 Conclusion Reduced data entry error Reduced data entry error Resolution of multiple parents processing PLUS loans Resolution of multiple parents processing PLUS loans Lender neutral (as long as they use eCourier or ELM) Lender neutral (as long as they use eCourier or ELM) No alterations to standard Banner processes, so very low maintenance No alterations to standard Banner processes, so very low maintenance

16 Resources/Tools NCHELP-- www.nchelp.org NCHELP-- www.nchelp.orgwww.nchelp.org File layouts File layouts Lender/guarantor/alt loan codes Lender/guarantor/alt loan codes Banner Bookshelf-- Electronic Loan Manual Banner Bookshelf-- Electronic Loan Manual SQL editor (Toad, Golden) SQL editor (Toad, Golden) Ultra Edit Ultra Edit

17 The Future Move to Common Record Move to Common Record Changes in Loan Industry Changes in Loan Industry Inclusion of Stafford processing? Inclusion of Stafford processing?

18 Questions


Download ppt "Automating the Certification of Alternative and PLUS Loans PA BUG November 19, 2007 Carole Kushner- Applications Support Analyst, LIS Rick Heckman- Sr."

Similar presentations


Ads by Google