2 General Announcements: Please turn off all cell phones/pagersIf you must leave the session early, please do so as discreetly as possiblePlease avoid side conversations during the sessionQuestions will be answered …..Thank you for your cooperation
3 Harrisburg Area Community College Calvin Deiterich(717)
4 What I expect to Cover Reporting Basics Creating a basic banded report Using Group and Summary BandsUsing Sub-detail BandsGrouping around Sub-Detail BandsMaking your report look good
5 Reporting Basics The first questions to ask Why do you need this report?What will the report be used for?What are the data requirement?Parameters?What should the report look likeInternal – Working reportInternal – Archival reportExternal
6 Other Basic Design Thoughts Source of data – one or multiple data sourcesDoes it make sense to include all the data elements in one query?Data to always include on the reportRun DateUser who ran the reportThe parameters used
7 Student Schedule & Accounting Report Internal working reportData ElementsStudent Information – Main Group HeaderNameIDScheduleSub-Detail Band 1 – Class InformationCRNSubject CodeCRSE NumberSub-Detail Band 2 – MeetingsStart/End DatesMeeting DataBuilding & RoomSub-Detail Band 3 – AccountDCAT DescriptionDCAT TotalBand Footer – TotalStudent Group FooterTotal Credit Hours
8 Items to RememberAlways create meaningful labels for your bands & sub-queriesSet band colors while designing – can be removed laterWork from highest group to lowest groupSet band font when creating bandBe careful to link bands with the proper parentUsing Sub-Detail bandsSelect the proper dataset & masterMake sure datasets are linked to the correct Master Dataset - ExampleIf using higher group footer with total from lower one – set it correctly - Example
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