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Banner: Applicant Tracking PA BUG Conference Caryn Walck Lehigh University October 28, 2003.

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Presentation on theme: "Banner: Applicant Tracking PA BUG Conference Caryn Walck Lehigh University October 28, 2003."— Presentation transcript:

1 Banner: Applicant Tracking PA BUG Conference Caryn Walck Lehigh University October 28, 2003

2 Training Roadmap What will we cover in this training session? Background information for getting started Making your employment process work for you Banner screens and reports Other items to consider

3 Before You Get Started: Things to Consider Applicant tracking does not come with an instruction manual The process is dynamic Cost-effectiveness of the system

4 Before You Get Started: Other Items to Consider Determine clear objectives Developing codes for the system Data input Employment policies/procedures

5 Making Your Employment Process Work for You Employment Process at Lehigh Nonexempt process Centralized Re-centralized in 1999 Initiated by Human Resources

6 Making Your Employment Process Work for You Take an inventory of what you have Definitions of competencies Job classification process What positions are being filled most frequently What are the basic qualifications for those positions

7 Making Your Employment Process Work for You What are you currently evaluating Job Analysis Questionnaire Pre-employment testing Performance Appraisal Form

8 Making Your Employment Process Work for You The Job Analysis Questionnaire: Hours/ Work Schedules Years of Experience Education Physical Demands Working Environment

9 Making Your Employment Process Work for You Identify general skills, knowledge, and experience levels for different areas of the: organization: General clerical Financial Computer Banner Language Library Scientific

10 Making Your Employment Process Work for You: Develop Job Competencies Initiative Problem Solving Decision Making Independence Organization Planning Flexibility Creativity Valuing diversity

11 Making Your Employment Process Work for You Define your employment process Develop procedures Weighting factors Interviewer comments Reference checks Background checks

12 Making Your Employment Process Work for You Change your existing forms and policies: Definition of applicant Employment policies Job postings Employment application Job skill and experience level forms

13 Banner Forms and Reports: Applicant screens Process set-up and weighting screens Standard reports

14 Banner Forms and Reports: PPAIDEN

15

16 Banner Forms and Reports: PAAAPPL

17 Banner Forms and Reports: Applicant Status PTRAPPS

18 Banner Forms and Reports Other common applicant screens: PPAGENL- general information screen PPACERT- certification information screen PPASKIL- personal skill form

19 Banner Forms and Reports: PAAREQU

20 Banner Forms and Reports: Applicant Status: PTRCERT

21 Banner Forms and Reports: Applicant Status: PTRSKIL

22 Banner Forms and Reports: PTRSKLV

23 Banner Forms and Reports Other common background screens: PTRETHN- applicant ethnicity screen PTREXAM- tests/examinations screen PTRREQS- requisition status screen

24 Banner Forms and Reports: PARMAPP

25 Banner Forms and Reports Other common Banner reports: PARREQS- position status report PERHIRE- new hire report PARAPPL- applicant report

26 Other Items to Consider Banner: Applicant Tracking cannot replace an interviewer Interviewer judgment and Banner may differ Applicant tracking can produce candidate reports by position

27 Benefits of Using Banner: Applicant Tracking Enhanced tracking of: Applicants/Applications Employment request forms Length of time to fill Advertising EEO Information Background checks by position

28 Benefits of Using Access with Applicant Tracking Automated rejection letters Ease in developing reports for: Advertising EEO Information Background checks

29 Drawbacks to Using Banner: Applicant Tracking Using the database is a huge time commitment Setting-up your system Regularly purging the database can be tedious

30 Banner Applicant Tracking


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