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Reorganization of SOAGEOR and the Geo Club/Dual Club Structure LaVerne Williams Software Support Administrator Lehigh University.

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Presentation on theme: "Reorganization of SOAGEOR and the Geo Club/Dual Club Structure LaVerne Williams Software Support Administrator Lehigh University."— Presentation transcript:

1 Reorganization of SOAGEOR and the Geo Club/Dual Club Structure LaVerne Williams Software Support Administrator Lehigh University

2 Timetable Started the project in Oct. 2003 Involved six staff members Utilized USPS.com, ESRIs BusinessMap 3.5, and Yahoo Yellow pages to ensure accuracy Completed the project in April 2004 Continuing error report review to keep data integrity

3 Step by Step Identified regions that did not have a club assigned (i.e. Alaska, Guam) Created 48 new clubs (24 geo clubs with matching dual clubs) based on state to change the unknown group to a known status

4 Step by Step continued Located zip codes which were coded in more than one geo clubs Reassigned the zips to the proper club Gathered zip code ranges from USPS zip code books for those clubs that are statewide Downloaded constituent data to verify addresses and zip codes, corrected as needed Recoded SOAGEOR based on constituent addresses and zip ranges

5 Step by Step continued Coordinated with the Alumni Association to reorganize the nine states that have multiple geo clubs NJ became three clubs instead of the original seven Reassigned clubs in PA based on county, and later combined three clubs into one because of regional overlap Met with the major gift officer for FL to properly distribute clubs around major cities, added two clubs

6 Geo Club Codes PACN NOCA SFBY SOCA SAND ORCY NEVA UTAH IDAH MONT ROCK WYOM ARIZ SOAZ NMEX NDAK SDAK NEBR KASA OKLA TEXS DAFW AUST NOLA ARKS STLU IOWA TWIN WISC CHIC NWIN INDY KENT TENN MISSBAMA ATLA NOOH OHVA MICH NYNY NONY LGIS CENY WENY GOCO SONY ROCH WECH Slide 2 Slide 3 Slide 4 NJ INTL MILT PRCO VRIS HAWI GUAM ALSK Slide 5 Slide 6 Mid Atlantic CHAR RDNC SVHH WVIR WCAR VIRG COLA COSC

7 Florida Geo Clubs PAFL NOFL CEFL TBFL SARA MIFL TCFL SWFL SFLA

8 Pennsylvania Geo Clubs NWPA NEPA PBGH SUSQ PHIL SEPA HOME

9 New Jersey Geo Clubs GOCO (also part of NY group) NONJ CENJ SONJ (southern Hunterdon county)

10 New England Geo Clubs MAIN (NY) (PA) (NJ) VERT NEWH CTVA FFCT RHIS BOST CCMA

11 Midatlantic Geo Clubs DELA WADC BALT (PA) (NJ) (VA) BALT

12 Did You Know that... In SOAGEOR, duplicate zips can be entered if entered within a range? Error reports run once a month can ensure everyone is assigned a club Utilize dual club codes! (we enter ours in APAMAIL)

13 Questions? Thank you for joining us, and enjoy the conference!


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