2 Using Banner Attributes Uses of AttributesAs Extension of the Chart of AccountsTo Add Reporting FlexibilityTo Enhance Accounting Controls
3 Using Banner Attributes Extension of the Chart of AccountsAllows for groupings of similar information without having to build structure into account, fund or org codesProvides a controlled method to classifying large groups of dataEnables dynamic reporting
4 Using Banner Attributes Adds Reporting FlexibilityChanges more easily appliedEasier to maintain consistencyAt Lehigh codes used for:990 ReportingNSF SurveyNCAA Annual AuditInternal Financial Reports
5 Using Banner Attributes To Enhance Accounting ControlsAuthorization VerificationReoccurring Entry CalculationsReport Distribution Control
6 Creating Banner Attributes Will Attributes Work?What are you trying to group/control?Who is going to maintain it?Is there another way?
7 Creating Banner Attributes Lay It All Out – Be SpecificDepartmentResearchAuxiliaryRevenuesExpensesRoll up by EntityRoll up by Accounts
9 Creating Banner Attributes Forms Used to Create AttributeFTMCOAS – Define Set usage within COAFTMATTT – Maintain TYPE codesFTMATTS – Maintain SET codesFTMATTV – Maintain valid VALUESMust be set up in the order as shown
11 Creating Banner Attributes ATTRIBUTE TYPE CODESAll TYPE codes are maintained on one tableEach TYPE code can be associated with multiple FOAPAL elementsSample of TYPE codes used at Lehigh:990IILIN – linked to accounts for 990 line items990IICOL – linked to funds/orgs for 990 columnsNCAALIN – linked to accounts for NCAA reportingAUTH* – linked to funds/orgs for authorized signersFDST* – linked to funds/orgs for report distribution
13 Creating Banner Attributes ATTRIBUTE SET CODESAll SET codes maintained on one tableUsed to further combine TYPEs for reporting purposesNot required to use AttributesOnce initialized [FTMCOAS] is permanentSET usage is initialized at Lehigh
14 Banner Form FTMATTSTo create a new set:Enter Chart of AccountsFill in code and descriptionSelect FOAPAL elementClick on menu option “Select Attribute Types to Associate with Set
15 When complete select save Check TYPES to include
18 SETTING VALUES for TYPE’s Creating Banner AttributesSETTING VALUES for TYPE’sSpecific values defined for each attribute TYPEAll VALUES, by TYPE, are on one tableRefine FOAPAL element(s) that can use it (e.g., FUND only, ORGN only, BOTH - based on TYPE FOAPAL definition)
42 Putting the Attributes to work Working with the AttributesPutting the Attributes to workOracle Tables for use via Access:FIMSMGR_FTRORGA – ORGN usageFIMSMGR_FTRFNDA – FUND usageFIMSMGR_FTRATTS – Sets w/TypeFIMSMGR_FTRATTV – Type w/ValuesFIMSMGR_FTVATTS – Valid Sets onlyFIMSMGR_FTVATTT – Valid Types only
43 Putting the Attributes to work Working with the AttributesPutting the Attributes to workJoin Attribute Tables to Data tables via Microsoft AccessKey field(s) for join dependent on defined FOAPAL relationship of attribute and data being queriedOnce joined, all attributes TYPE, SET, VALUES and descriptions are available for selecting, summarizing, printing, etc.