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PA BUG, OCT 28,2003 WFUPLOAD Making the FUPLOAD Process Work Darrell MARTIN Tuesday October 28, 2003 Morning Session 1.

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Presentation on theme: "PA BUG, OCT 28,2003 WFUPLOAD Making the FUPLOAD Process Work Darrell MARTIN Tuesday October 28, 2003 Morning Session 1."— Presentation transcript:

1 PA BUG, OCT 28,2003 WFUPLOAD Making the FUPLOAD Process Work Darrell MARTIN Tuesday October 28, 2003 Morning Session 1

2 PA BUG, OCT 28,2003 WFUPLOAD Review of the 5.4 Enhancement Discuss why the Wilkes Uni changes Show how to set up and use this new functionality Thanks to Gary Houck, SCT Introduction

3 PA BUG, OCT 28,2003 WFUPLOAD History and Overview Set Up Processing Topics of Discussion

4 PA BUG, OCT 28,2003 WFUPLOAD History Developed in conjunction with the University of Illinois Referred to in release guide as Internal Vendor Order Processing Enhanced by Wilkes University to be more generally usable for any Journal data

5 PA BUG, OCT 28,2003 WFUPLOAD Wilkes Changes Minor Record Layout adjustment Excel CSV input file format to WFUPLOAD Five additional fields were added to allow for Budget Journals, Accrual Period processing and NSF checking

6 PA BUG, OCT 28,2003 WFUPLOAD Overview Create Excel data file and save in CSV Optional unique document numbering Optional Text record/s FTP file to Banner accessible directory Run WFUPLOAD to load GURFEED

7 PA BUG, OCT 28,2003 WFUPLOAD Set Up

8 PA BUG, OCT 28,2003 WFUPLOAD Set Up

9 PA BUG, OCT 28,2003 WFUPLOAD Set Up

10 PA BUG, OCT 28,2003 WFUPLOAD Processing Create a comma separated formatted file of data – Needs: –Header record –Detail record –Summary record –Text records – Optional Save formatted file in pre-defined directory as a.csv file

11 PA BUG, OCT 28,2003 WFUPLOAD Can use only the following items –COA, Index, FOAPAL –Doc Reference number –Encumbrance Num, item, sequence, action –Encumbrance type must be L –Any rule class –Transaction description – 35 spaces –Document Code is optional Spreadsheet Requirements

12 PA BUG, OCT 28,2003 WFUPLOAD Spreadsheet Requirements Must be in format specified in my Guide Notes (slightly altered to release notes) Save as a.CSV file Do NOT have row or column headings in CSV file or any blank rows (only shown in sample file as a guide) May reference a General Encumbrance for liquidation

13 PA BUG, OCT 28,2003 WFUPLOAD Processing

14 PA BUG, OCT 28,2003 WFUPLOAD Processing

15 PA BUG, OCT 28,2003 WFUPLOAD Processing

16 PA BUG, OCT 28,2003 WFUPLOAD Processing

17 PA BUG, OCT 28,2003 WFUPLOAD Processing

18 PA BUG, OCT 28,2003 WFUPLOAD Processing

19 PA BUG, OCT 28,2003 WFUPLOAD Processing (cont.) Run FTP, or some other local process –to copy the saved CSV Excel file from the submitters PC to the Banner jobsub directory.

20 PA BUG, OCT 28,2003 WFUPLOAD Processing (cont.) Run WFUPLOAD – Finance Upload to GURFEED Process - PARMS: –System ID – Req. –Location – Req. (Directory/Path) –File Name – Req. –Run Mode – Audit/Update

21 PA BUG, OCT 28,2003 WFUPLOAD Processing (cont.)

22 PA BUG, OCT 28,2003 WFUPLOAD WFUPLOAD will: –Assign doc num from FOMFSEQ if not in file –Check for duplicate Doc numbers –Check for Gen Encumb. Document –Check for valid FOAPAL, Rule Class, –Rename file if it is properly processed –Populate GURFEED and GURTEXT Processing (cont.)

23 PA BUG, OCT 28,2003 WFUPLOAD Processing (cont.)

24 PA BUG, OCT 28,2003 WFUPLOAD Processing (cont.)

25 PA BUG, OCT 28,2003 WFUPLOAD Processing (cont.) Proceed as usual: –FURFEED –FGRTRNI –FGRTRNR Fix errors on FGAJVCD or FGAJVCQ Note: if JV option is checked for FA auto update GURFEED entries to a FA Expense will update Fixed Assets (same as a JV)

26 PA BUG, OCT 28,2003 WFUPLOAD Summary General Spreadsheet load to GURFEED Use Excel CSV format Save/FTP file to directory for WFUPLOAD GURFEED now has header text capability for any internal interface GURFEED reporting and deleting capabilities

27 PA BUG, OCT 28,2003 WFUPLOAD Questions and Answers Any Questions?

28 PA BUG, OCT 28,2003 WFUPLOAD Thank You! Darrell Martin Finance Systems Analyst If you want the source code and instructions, please hand me your business card / address


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