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1 Budget Workshop Superintendents Recommended FY2007 Operating & Capital Budgets January 26, 2006 Part II:Business & Management Services.

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Presentation on theme: "1 Budget Workshop Superintendents Recommended FY2007 Operating & Capital Budgets January 26, 2006 Part II:Business & Management Services."— Presentation transcript:

1 1 Budget Workshop Superintendents Recommended FY2007 Operating & Capital Budgets January 26, 2006 Part II:Business & Management Services

2 2 Goals of AACPS We will accelerate achievement for all students and eliminate the achievement disparities among all groups of students Academic Achievement We will create a safe learning environment that promotes accelerated achievement. Safe and Orderly Environment We will establish community partnerships to promote accelerated achievement in a welcoming school environment Community Collaboration In the areas of…

3 3 Employee Fixed or Contracted Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: $ 28,872,464 COLA, Negotiations, Step, Longevity 24,615,600 Healthcare 3,848,034 Social Security 1,496,795 Workers Compensation (1,487,965) Retirement Leave 400,000 Total: COLA: An increase for salary and wage funding to cover contracted step and longevity salary schedule components and cost of living adjustments currently under negotiation. Healthcare: A 4.2 percent increase in budgeted funds for the health and life insurance for current employees. Note: health and life insurance for proposed positions are included in the new position cost. This additional increase would equal a 7.8% overall increase in budgeted funds for health and life insurance. A 4.6 percent increase for social security increases associated with step, longevity and COLA increases to salaries. Workers Comp: An adjustment to AACPS share of the joint Board of Education / County Self-Insurance Program. Retirement Leave: A change related to the increase in retirements.

4 4 $3,985,583 Facility Fixed or Contracted Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Total: Debt Service732,700 Property Insurance122,812 UtilitiesGas, Oil, Electric, Water2,421,180 Gas & OilAutomotive: Operations10,000 Maintenance124,000 Logistics57,500 Transportation249,990 Postage105,000 Garbage Collection45,000 Non-position Costs Positions 2.0 $ 117,401 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: 2.0Operations Specialists 117,401 Cost of Operations Specialists will be offset by a decrease in the energy management contract. AACPS employees will perform equipment services making us less dependent on contractors. Debt Service and Property Insurance are estimated by Anne Arundel County. Heating Oil: FY05 contract = $.87/gal. FY06 & 07 contract = $2.03/gal. Oil prices varied from $28/barrel to $70/barrel over the year. Electric: Request based on 6% increase anticipated by the energy consultant for the AA, Howard, and Carroll Cty Public School consortium. Recent information indicates a possible 35% to 50% increase effective 7/06. Automotive Gas & Oil is based on a 20% increase over the average price of gas and diesel as of 9/05. Postage: Increase in postal rate and additional mailings for Federal Survey Cards. Garbage Collection: Contract escalation costs and additional pickups at new sites. Facility Fixed or Contracted $ 3,868,182

5 5 AYP Stipends 2,400,000 Compensation Incentives 151,000 Recruitment Costs237,950 advertising, summer and peak season staff, applicant screening software, equipment Non-position Costs $ 2,788,950 Positions 3.0 $ 188,352 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Human Resources (1 of 3) ($2,977,302) $4,839,953 Total HR: 1.0Support Specialist – Certification62, Support Specialist – Recruitment and Retention62, Hiring Specialist62,784 Review, update, and apply for certificates on behalf of over 6,000 employees Nearly 400 certificates are conditional hired 842 new teachers (1/11/06) Unit I turnover rates (as of 8/31/05) 21.9% due to retirements 62.8% due to resignations 14.1% leave of absence 1.2 % disability retirements Retirement Eligibility % of Unit I 12% of Unit I 33% of Unit II 40% of Unit II NCLB requires that starting in TAs must be highly qualified to work in Title I schools Principals are now designated as a critical shortage area in MD schools (source: MD Staffing Report 05-07) AYP Stipends are available by negotiations to Units I, II & IV for staff at 25 schools Recruitment and Retention Recruitment & Retention

6 6 1.0Records Management Clerk39, Payroll Clerk 39, Employee Records Specialist 45, Integrated Disability Clerk 39, Substitute Office Clerk39,516 $203,064 HR Information System (HRIS) upgrade 500,000 Support for HRIS implementation 371,500 Records Management costs47,315 Non-position Costs $ 2,781,450 Positions 2.0 Human Resources (2 of 3) Audit (1,121,879) $4,839,953 The Human Resources Audit which concluded in July 05 covered six major areas where improvement was needed. 1)New hire processing 2)Existing employee records adjustments 3)Timekeeping records 4)Position and payroll verification 5)Final payment processing for terminated employees 6) Employee personnel and payroll records management Human Resources processes payroll, handles retirement, manages benefits, tracks certifications, recruits all staff vacancies, manages employee records and performs investigations. Maintain over 10,000 employee records. Manage 26 pays a year for 8 different pay calendars, Annual benefits enrollment and processing FMLA – 465 cases – 264 cases to date (56 more pending) Audit Non-position Costs $918,815 Positions 5.0 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Total HR:

7 7 Non-position Costs ADA services for staff 10,000 Investigations and Fitness for Duty Consultant 51,000 support, office supplies Wellness Initiative 648,400 Classification review consulting 31,372 recommended by BTF $740,772 Positions None Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Human Resources (3 of 3) Program Needs ($740,772) $4,839,953 Investigations & Fitness for Duty Assessments support employees and students by maintaining a safe and orderly environment Wellness Initiatives: Important to overall employee health Effective wellness program can maintain or reduce overall healthcare costs Program Needs Total:

8 8 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Technology (1 of 2) Internet Access/Refresh ($700,000) $1,957,000 Currently only one Internet Access Point at Riva Road (45Mbps) serving entire school district Secondary Access Point would provide service for continuity of operations site at CAT North provide load-balancing for the school district as more and more business and instructional processes shift to web-based services. Refresh Program: Computers obtained via capital fund expenditures (science renovations, new school construction) are not under Refresh Program These additional computers will be designated for High School Science Departments at South River, Glen Burnie, Old Mill, North County, Broadneck, Northeast, Severna Park, Southern. Number of computers would range from 1265 (if all laptops) up to 1618 (if all desktops). What is purchased will depend upon what each site can accommodate – some science rooms were built specifically to house laptops. Program Needs Total Technology: Non-position Costs Secondary Internet Access Point200,000 Increase Refresh Program Funding500,000 1st year of 3 year phased increase Current funding level – $4.5M (15,500 computers) Needed funding level – $1.4M (approx. 5,600 computers) $700,000 Positions None

9 9 Two-Way Radios: Standardize radio type, radio operations, frequency management, and equipment maintenance agreements for the district. Accountability System: Provides computer and vendor hosted application for logging all visitors, vendors, and volunteers entering/exiting school. Performs real-time check against sexual offender database. Provides data and reports for Title I schools. Telephones: Start transition to IP telephones for the school district. First phase core equipment base at Central Office; school-based telephone media server equipment onto the Wide Area Network. Later phases would include school- by-school assessment site surveys, and equipment upgrades. Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Non-position Costs 2 way Radios 520, radios for development plan Visitor, Volunteer Accountability System337,000 Telephone Upgrade400,000 1st year of multi-year financing plan to provide phone service for all teachers $ 1,257,000 Positions None $1,957,000 Total: Technology (2 of 2) Communication ($1,257,000) Communication

10 10 Non-position Costs Equipment – four buses $ 320,000 Positions Bus Drivers146, Bus Aides102,144 $ 248,880 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Marley/Ruth Eason Grade Restructure $568,880 Total: Marley Glen and Ruth Eason currently service all age groups from distinct geographic attendance areas. Current grade configuration adjustments under consideration will distinguish programs by age groups. For transportation, this means that the geographic area for each site will double, while the number of students in a given geographic area will decline. Transportation estimates that an additional 4 buses will be necessary to maintain current average ride times for students. Equipment cost is a one time cost. Position costs are recurring. Marley/Ruth Eason Transportation

11 11 Private Bus Contractors1,184,410 Conversion & rate adjustments, fuel, and expansion and contingency items 787,460 Athletic, Music, & CTE activities119,450 Base Hourly Fee Adjustment277,500 Special Education Fleet70,000 Repairs to buses Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Transportation Services $1,254,410 Total: Rate adjustments averaging 2.8% based on average price indexes for the Baltimore / Washington SMSA. Contract conversion of 16 Units Increase in cost of fuel is based on a 10% increase over October, 2005 prices. Six additional units required to address existing and anticipated demand and contingency items. Three year phase in plan to increase driver rates by $.50/hour to address loss to real wage rates Operational Costs

12 12 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Facilities $1,698,824 Total: An increase of 351,000 sq.ft. from FY05 to FY07. Average sq. ft. cleaned per custodian will be 50,142 (more than double of most neighboring counties). Records Specialist corresponds with HR Audit requirements. Maintenance Mechanic needed to support additional sq.ft. and 789 window air conditioning units installed within the past three years. Unable to maintain school custodial supplies at the current funding level. Zero funding in FY05 & FY06 for Shades & Drapes. Request restoration to FY04 level. Upkeep of Bldgs & Grounds supports service contracts & backlog activities not eligible for Capital funds. Equipment: Supports new or replacement machines to increase productivity and requests restoration to FY04 levels. Facilities Non-position Costs $ 1,361,600 Positions 9.0 $ 337,224 Custodial Overtime: Election Days 90,000 Emergencies & Snow 130,000 Custodial Supplies 51,600 Shades & Drapes 45,000 Upkeep of Buildings & Grounds 500,000 Equipment (new & replacement) Operations (School Based):415,000 Maintenance:130, Custodians 231, Warehouse Records Specialist 62, Maintenance Mechanic42,600

13 13 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: $ 641,109 Total: Budget and Finance Non-position Costs $ 641,109 Positions None Copiers: for lease payments on two copiers in the department Reserves: to increase current contingency funding to approximately $1.0 million. Funds to pay an outside contractor to handle the distribution of Federal survey cards. Records management software to provide electronic storage and retrieval of current paper files. Budget & Finance Copier Lease Payments 13,850 Reserve Accounts 505,259 Federal Survey Cards 22,000 Records Management Software 100,000

14 14 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Office of School Security $135,000 Total: Non-position Costs Positions 2.0 The two intake clerks operate the school security communication center. The additional security funding is for police presence at sports events Security 2Intake Specialists $60,000 Contract with Police $75,000

15 15 Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals: Design & Print Services $467,712 Total: Non-position Costs Positions 4.0 The four positions requested because of the significantly increased workload in support of No Child Left Behind. The funding provides additional equipment required to televise the Anne Arundel County Board of Education meetings. The maintenance funding provides current level of services. The current web press is over thirty years old and is becoming uneconomical for repairs Design & Print 1.0Copy Operator 44, Press Operator 44, Design Specialist 44, Video Specialist62,784 $197,712 Maintenance Agreement 50,000 Web Press100,000 Televising School Board Meetings 120,000 $270,000

16 16 Cost 490 $9,7574,780,930 Kipp (160); Chesapeake (180); Via (150) Calculated Offset based on Staffing Ratios and MOI Allocations (1,366,080) Total Cost4,780,930 Direct Allocations (Offset)(1,366,080) Net Cost3,414,850 Charter Schools $3,414,850 Total: Based on State formula, payments to Charter schools for FY2007 would be at a rate of $9,757 per pupil. The total projected cost for 490 students is therefore $4,780,930. This cost is being offset by those amounts ($1,366,080) that would normally be direct basic allocations for staff and supplies. It is necessary to include the net cost amount of $3.4 million in the budget in order to fund the balance of the total payment. If this additional funding is not included, it will have to come through reductions in other services, such as, utilities, principals' salaries, maintenance costs, etc. Bridge to Excellence No Child Left Behind OCR AgreementTeacher WorkloadHR Audit Budget Task ForceRecruitment/Retention Areas of Impact: Academic AchievementSafe and Orderly SchoolsCommunity Collaboration School System Goals:

17 17 Revenues 17 Superintendents Recommended FY2007 Operating & Capital Budgets

18 18 Federal (4.0%) Estimated Revenues Federal$ 30.5M$ 31.5M$ 1.0M State212.7M237.0M 24.3M County477.5M525.5M 48.0M Local 3.3M 4.2M0.9M Total$724.0M$798.2M$ 74.2M SourceFY2006FY2007Difference Total:$798.2 M Local (0.5%) State (29.7%) County (65.8%) 18 Superintendents Recommended FY2007 Operating & Capital Budgets

19 19 Other $15.5M (6.5%) FY2007 State Foundation Funding County Federal State Funding $237.0M Local Foundation $221.5M 93.5% of State funding State 19 Superintendents Recommended FY2007 Operating & Capital Budgets

20 20 Targeted Per Pupil Foundation Amount $4,124 Base Per pupil $6,335 Targeted Per pupil FY2002FY2008 Base cost of adequacy to be achieved by fiscal 2008 (As of FY2007 ) FY2008 Target will increase each year (based on the implicit price deflator for State & Local governments) State calculations are based on this amount 20 Superintendents Recommended FY2007 Operating & Capital Budgets

21 21 $905 $1,373 $1,835 $2,211 Annual Per Pupil Foundation Amount $4,124 Base $642 $4,766 $5,029 $5,497 $5,959 $6,335 Target FY2004FY2005FY2006FY2007FY2008 Base Amount Increase 21 Superintendents Recommended FY2007 Operating & Capital Budgets

22 22 Superintendents Recommended FY2007 Operating & Capital Budgets Enrollment Multiply by per Pupil Foundation Amount Total Cost of Adequacy 827,596.00* X $5,959 $ 4,931,644,565 Statewide State Funding Formula *Does not include 10% of Kindergarten, Adult Education, and others Foundation Total $ 2,493,207,814 State Contribution 50.6% FY2007 Foundation Funding

23 23 Superintendents Recommended FY2007 Operating & Capital Budgets Foundation Total State Contribution 50.6% Enrollment Multiply by per Pupil Foundation Amount Total Cost of Adequacy FY2007 Foundation Funding Statewide State Funding Formula Foundation Total *Does not include 10% of Kindergarten, Adult Education, and others State Contribution AACPS 71,723.00* X $5,959 $ 427,397,357 $ 158,122, % 827,596.00* X $5,959 $ 4,931,644,565 Foundation Total $ 2,493,207,814 State Contribution 50.6%

24 24 Superintendents Recommended FY2007 Operating & Capital Budgets By Amount Contributed FY2007 Foundation Funding Prince George's Baltimore City Baltimore Co Montgomery Anne Arundel Harford Frederick Howard Carroll Charles Washington Cecil St. Mary's Calvert Wicomico Allegany Caroline Queen Anne's Dorchester Garrett Somerset Worcester Talbot Kent 476,736, ,805, ,040, ,893, ,122, ,961, ,326, ,000,389 98,058,345 92,971,827 75,339,280 59,569,934 56,782,106 56,544,176 54,926,073 39,624,859 22,327,526 18,645,945 15,745,282 14,591,265 11,462,234 7,260,750 4,827,574 4,644,035 Baltimore City Allegany Caroline Somerset Wicomico Prince George's Cecil Washington Charles St. Mary's Dorchester Harford Carroll Frederick Calvert Garrett Baltimore Co Queen Anne's Howard Anne Arundel Kent Montgomery Talbot Worcester 73.70% 72.00% 71.00% 70.40% 66.80% 63.20% 62.80% 61.70% 61.60% 60.50% 59.90% 58.90% 57.80% 56.30% 56.20% 53.60% 48.30% 42.60% 41.70% 37.00% 34.10% 22.30% 19.00% By % Contributed State Contribution

25 25 Expenditures 25 Superintendents Recommended FY2007 Operating & Capital Budgets

26 26 Mid Level Administration (6.8%) FY2007 Budget Recommendation By Category $798,169,466 Community Services (0.0%) Administration (3.1%) Pupil Services (0.4%) Pupil Transportation (4.6%) Operation of Plant (6.3%) Maintenance of Plant (1.5%) Capital Outlay (0.4%) Debt Service (3.6%) Instructional Other Costs (2.3%) Instructional Supplies and Materials (2.0%) Special Education (11.4%) Instructional Salaries & Wages (38.4%) Fixed Charges (19.1%) 26 Superintendents Recommended FY2007 Operating & Capital Budgets

27 27 Equipment (0.6%) Debt Service (3.6%) By Type FY2007 Budget Recommendation $798,169,466 Salaries, Wages (60.6%) Supplies and Materials (3.4%) Contracted Services (9.4%) Other Charges (22.3%) 27 Superintendents Recommended FY2007 Operating & Capital Budgets

28 28 Superintendents Recommended FY2007 Operating & Capital Budgets Position Chart

29 29 Requested Budget Increase FY99–FY07 Superintendents Recommended Budget Increase vs. County Approved Increase Superintendents Recommended County Approved BTE PassesBTE Implementation % 29 Superintendents Recommended FY2007 Operating & Capital Budgets

30 30 Per Pupil Expenditure 30 Superintendents Recommended FY2007 Operating & Capital Budgets FY1996 Enrollment – 71,383FY2005 Enrollment – 73,991

31 31 Student to Instructional Staff Ratio 31 Superintendents Recommended FY2007 Operating & Capital Budgets

32 32 Student to Non-Instructional Staff Ratio 32 Superintendents Recommended FY2007 Operating & Capital Budgets

33 33 FY2007 Capital Budget 33 Superintendents Recommended FY2007 Operating & Capital Budgets

34 34 $113.1 M Total Capital Budget FY2007 Capital Budget 34 Superintendents Recommended FY2007 Operating & Capital Budgets

35 35 BOE Recurring Projects $49.6 M Student Safety ADA Compliance Systemic Improvements Textbook Program Maintenance Backlog Reduction Vehicle Replacement TOTAL FY07 Capital Budget$113.1 M BOE Major Capital Projects $62.7 M All Day K and Pre-K Initiative Harman Elementary Traceys Elementary Pasadena Elementary Gambrills Elementary Feasibility Studies Science Lab Modernization School Off-Site Projects$ 0.75 M Driveways & Parking Lots Sidewalks FY2007 Capital Budget 35 Superintendents Recommended FY2007 Operating & Capital Budgets

36 36 Additions to FY07 Capital Budget 2Security Upgrades$2,000,000 (Various schools) 15Alternative Education$ 500,000 (Feasibility Study) 24Southgate Elementary$116,000 (Feasibility Study) 25Overlook Elementary$75,000 (Feasibility Study) FY2007 Capital Budget 36 Superintendents Recommended FY2007 Operating & Capital Budgets Cost Project Superintendents Priority

37 37 3Textbooks$13,000,000 4All Day K and Pre-K$10,000,000 (Various Schools) 6Maint. Backlog Reduction$13,000,000 (Various Schools) 8Walls & Partitions$ 3,000,000 (Various Schools) 14Special Ed. Realignment$2,500,000 (Central Special) 37 Superintendents Recommended FY2007 Operating & Capital Budgets Major Changes to FY07 Capital Budget Cost Project Superintendents Priority FY2007 Capital Budget

38 38 Seven Oaks Elementary – approved partial construction funding $4,024,000 Traceys Elementary – approved construction funding $1,700,000 Harman Elementary – approved partial construction funding $2,276,000 Crofton Meadows ES HVAC – systemic project funded at $490,000 Windsor Farms ES HVAC – systemic project funded at $490,000 Severn ES HVAC – systemic project funded at $364,000 North County HS – gym addition funded at $272,000 R.H. Lee ES HVAC – systemic project funded at $779,000 George Fox MS HVAC – systemic project funded at $397,000 Meade HS Science – approved funding of $2,426,000 Southern HS HVAC – systemic project funded at $1,846,000 TIMS Electrical – approved two projects funded at $110,000 Note: Balance of AACPS $38 million request has been appealed to the BPW IAC Project Support to Date FY2007 Capital Budget 38 Superintendents Recommended FY2007 Operating & Capital Budgets

39 39 Important Dates February 15thBOE Approves Budget Parham Building – 10:00a.m. March 1stApproved Operating & Capital Budgets forwarded to County Executive May 1stCounty Executives recommended Operating & Capital Budgets forwarded to County Council midCounty Council holds Public Hearings June 1stCounty Councils deadline to approve final budget 21stBoard of Educations approval of Operating & Capital Budgets July 1stFY2007 Budgets Implemented


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