1. NONAUDIT REPORTS Det. Dana Lindsey Phoenix Police Department

2. Reasons for Police Nonaudit Reports To report on a specific area of urgent concern that may affect, or be effected by:  Officer Safety  Legal Liability  Public Safety  Public Perception  or Major Changes  Policies  State statutes

3.  Auditors provide technical advise based on their expertise  Will not audit their own work  Will not make management decisions or perform management functions  Should not affect: Ongoing audits Ongoing audits Planned audits Planned audits Required audits Required audits Audit responsibilities already in place by an audit service Audit responsibilities already in place by an audit service

4. Phoenix Plan Format  Develop an Action Plan  Clearly identifies:  reason/background for the report  scope of the report  objectives  staffing/deadline  Signed by all parties

5. Investigation  You are the neutral third party Fact based, no opinions  Identify policy and law  Conduct surveys  Conduct interviews  Use charts and graphs  Identify opportunities for improvement

6. Report Format  Purpose  Methodology  Background  Observations  Conclusions  Opportunities for Improvement  Attachments

7. Be Prepared  Expect to be challenged  Be able to back your findings (work papers)  Understand new information might come up during and after the report  Your job is to report based on your expertise, not implement  Follow-up/after action reports

8. Report Examples  Exceptionally Cleared Cases and UCR Guidelines  Mail In Supplement Report  Homicide Report  Domestic Violence Report  Property Management Bureau/Property Purge Report  Off-Duty Report  NIBIN Report

9. Homicide Unit Report  Purpose: Identifying unsolved homicide cases and transitioning cases to the Cold Case Squad  Identified Problems: Coding errors were reflecting homicides that were suicides Coding errors were reflecting homicides that were suicides Injured persons and other cases that were not homicides and vice versa Injured persons and other cases that were not homicides and vice versa This negatively affected the number of reported homicides in the City of Phoenix. This negatively affected the number of reported homicides in the City of Phoenix.

10. Homicide Unit Report Homicide Unit Report  Cases were assigned to archived queues and a secretary that should have been assigned to a case agent.  Cases were reflecting open, or unsolved, when they had actually been submitted for prosecution and charged. This negatively affected the Homicide Units clearance rate.  Solution: Homicide is implementing recommendations and Inspections Unit will conduct follow up to this report.

11. NIBIN Report  NIBIN (National Integrated Ballistic Information Network) Report:  Purpose: Identify issues and concerns within the NIBIN Unit surrounding policies and procedures NIBIN Report Plan NIBIN Report Plan NIBIN Report Plan NIBIN Report Plan  Identified Problem: Disorganized storage of exemplar casings Disorganized storage of exemplar casings Limited access to the Range and NIBIN machines Limited access to the Range and NIBIN machines Minimal documentation or requests/results Minimal documentation or requests/results No assigned workspace for the detectives assigned to the unit No assigned workspace for the detectives assigned to the unit Custodial issues surrounding the weapons and amount of time in NIBIN Unit’s possess Custodial issues surrounding the weapons and amount of time in NIBIN Unit’s possess

12. NIBIN Report NIBIN Report  Solution: A work group was developed to resolve each issue and concern. A work group was developed to resolve each issue and concern. The Unit was re-evaluated and found to be more efficient and productive. The Unit was re-evaluated and found to be more efficient and productive. The Unit was recently ranked #7 in the United States for NIBIN entries. The Unit was recently ranked #7 in the United States for NIBIN entries.

13. Property Purge:  Purpose: Evaluate the retention of impounded items in the property warehouse. The warehouse is nearly filled to capacity, requiring a new $25 million warehouse facility within the next 5 years.  Identified Problem: 18 year backlog of unreleased property. 75% or more is no longer needed and has no evidentiary value. 18 year backlog of unreleased property. 75% or more is no longer needed and has no evidentiary value. Case agents overworked and don’t have time to release property. Case agents overworked and don’t have time to release property. Limited knowledge to determine if property is eligible for release. Limited knowledge to determine if property is eligible for release. Case management not properly updated. Case management not properly updated. Limited access to needed resources. Limited access to needed resources.

14. Property Purge ReportProperty Purge Report: Property Purge Report  Solution: Additional training for case agents Additional training for case agents Property Purge Detail specially trained to release property and address the backlog Property Purge Detail specially trained to release property and address the backlog When fully implemented this will eliminate the need for a new $25 million warehouse. Projected that a new warehouse will be needed around 2035. When fully implemented this will eliminate the need for a new $25 million warehouse. Projected that a new warehouse will be needed around 2035. With the decrease in crime and the implementation of the unit, we have reached and equilibrium and are beginning to see a downward trend. With the decrease in crime and the implementation of the unit, we have reached and equilibrium and are beginning to see a downward trend.

16. Family Investigations Bureau Domestic Violence  Purpose: Identify why FIB DV had a low clearance rate, even though the suspect was known to the victim. FIB DV also had an inordinately high amount of property not being released. Domestic Violence Report Plan Domestic Violence Report Plan Domestic Violence Report Plan Domestic Violence Report Plan  Identified Problems: Misdemeanor arrests and juvenile arrests were not updated by the case agent, so they did not reflect as a clearance Misdemeanor arrests and juvenile arrests were not updated by the case agent, so they did not reflect as a clearance Since the cases were never updated, property was never released. Since the cases were never updated, property was never released.

17. Domestic Violence Report Domestic Violence Report  Solution: Detectives identified cases needing to be updated and made the corrections Detectives identified cases needing to be updated and made the corrections A query was developed to help case agents identify concluded cases and PSB assisted with adjudicated cases. A query was developed to help case agents identify concluded cases and PSB assisted with adjudicated cases. FIB DV’s clearance rate of 25%-35% was inaccurate and determined to be closer to 50%-60% consistently throughout the years. FIB DV’s clearance rate of 25%-35% was inaccurate and determined to be closer to 50%-60% consistently throughout the years. Outgoing DV property is exceeding incoming. 172,000 items have been reduced to 114,500. Outgoing DV property is exceeding incoming. 172,000 items have been reduced to 114,500.

18. What Non-Audit Reports Achieve  Identify & address urgent issues involving: Public Perception Public Perception Officer Safety Officer Safety Legal Liability Legal Liability Public Safety Public Safety Major Changes Major Changes  Reduce risk  Save money

19. Questions???