Presentation is loading. Please wait.

Presentation is loading. Please wait.

2012 – 48 th JOINT PROPULSION CONFERENCE & Exhibit (JPC) and IECEC Future Propulsion: Innovative, Affordable, Sustainable Atlanta, Georgia July 30 – August.

Similar presentations


Presentation on theme: "2012 – 48 th JOINT PROPULSION CONFERENCE & Exhibit (JPC) and IECEC Future Propulsion: Innovative, Affordable, Sustainable Atlanta, Georgia July 30 – August."— Presentation transcript:

1 2012 – 48 th JOINT PROPULSION CONFERENCE & Exhibit (JPC) and IECEC Future Propulsion: Innovative, Affordable, Sustainable Atlanta, Georgia July 30 – August 1, Month Planning Meeting Tuesday, December 6, 2011 Atlanta, GA Hyatt Regency - Atlanta

2 2 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Agenda 8:00-8:30 Gather in Meeting Room (All) 8:30-8:45 Opening Remarks and Introductions (Dave) 8:45-9:15 Schedule and Key Milestones (KC) 9:15-10:15 Tour of Hyatt Regency Facilities (Hyatt Staff) 10:15-10:30 Break 10:30-12:00 Technical Program - Call in with pass code # (Dave, Jerry) 12:00-1:15 Lunch 1:00-2:00 Invited Lecture, Accompanying Persons, Site Tours, Local program Discussions (AIAA/ASME Local Chapters) 2:00-2:45 Wrap up

3 3 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Contents Sponsor Information & Contact Information Corporate sponsor, Conference chairs, Local support (sponsor company & visitors bureau), AIAA office contact numbers Location information City info, convention center, meeting facilities, hotels Technical Session Planning Conference Theme Final Call for Papers Panel/Special sessions Preliminary Event planning Candidate speakers Local Section Activities TBD Conference Planning milestones Planning Organization, Roles & Responsibilities

4 4 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Points of Contact Sponsors: ATK lead + NASA MSFC + AMRDEC + LM + Jacobs + Battelle + JAXA Lead Industry Sponsor – Alliant Techsystems, Missile Products Group Lead Government Sponsor – NASA MSFC Executive Chair: Industry: Bart Olson, Vice President ATK Missile Products Government: NASA Chief Technologist, NASA HQ General Chair: Industry: Gary Flinchbaugh, VP Programs, ATK Missile Products Government: Frank Bauer, NASA HQ Technical Chair: David McGrath, Director – Systems Engineering, ATK Prop. and Controls Deputy: Dr. Jerry Welch, NASA Academic Chair: Dr. Vigor Yang, Georgia Tech Exhibit Chair: Ms. Geraldine Kimball (Pratt & Whitney Rocketdyne)

5 5 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Excellent Sponsorship Progress! ATK - $45K MSFC - $30K AMRDEC - $10K (bags for attendees) Jacobs - $15K (memory sticks) Battelle - $10K (IECEC support lumped in) LM - $15K JAXA - $_K (confirmed) AIAA Cecilia Capece working additional funding AIAA Local chapters and local industry outreach - working

6 6 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Primary Contact Information Executive Chair (Industry) Bart Olson, Vice President ATK Missile Products General Chair (Industry) Gary Flinchbaugh, VP Programs ATK Propulsion and Controls Phone: (410) Technical Chair Dave McGrath, Director, Systems Engineering ATK Propulsion and Controls Phone: (410) Panel Session Coordinator Mike Lara, VP Programs ATK Propulsion and Controls Phone: (410) Deputy Technical Chair Jeff Moorehouse – LM Aeronautics Co. Phone: om om Deputy Technical Chair Dr. Jerry Welch – NASA Glenn Phone:

7 7 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Primary Contact Information (cont.) AIAA Director, Propulsion & Energy Group Prof. Ashwani Gupta University of Maryland, Mechanical Engineering 2159 Martin Hall College Park, MD Phone: Fax: AIAA Deputy Director: Air Breathing Propulsion Mr. Jeff Hamstra Lockheed Martin, Fort Worth, TX Phone: AIAA Deputy Director: Rockets & Space Dr. I-Shih Chang Aerospace Corporation, Los Angeles, CA Phone: AIAA Deputy Director: Advanced Propulsion & Technologies Dr. Selma Goldstein Aerospace Corporation, Los Angeles, CA Phone:

8 8 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Technical program organizing committee contact list Conference Partners ASME Technical Program Chair John W. Robinson Boeing Company P.O. Box 3829 Seal Beach, CA Phone: Fax: SAE Technical Chair Ramon Chase Booz Allen Hamilton Inc. Suite North Fairfax Dr. Arlington, VA Phone: Fax: ASEE Technical Chair Robert A. Frederick, Jr. UAH Propulsion Research Center Univ. of Alabama 5000 Technology Drive, TH S231 Huntsville, AL Phone: Fax:

9 9 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT AIAA Staff Contacts Technical Paper Coordinator Ann Ames Phone: Marketing Coordinator Laura Sherman Phone: Education Workshop Lisa Bacon Manager, Pre-College Outreach/Student Activities Phone: JPC Product Manager KC Niedermeyer Phone: (703) Event Manager Catherine Chenevey Phone: (703) Sponsorship Program Manager Cecilia Capece Phone: (703) Student Programs Stephen Brock Phone:

10 10 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT 2012 JPC Organizing Chairs Please check your information and provide corrections as necessary

11 11 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Preliminary Event Planning Dates: July 29 – August 1, 2012 (Sunday – Wednesday) 1 reception in the exhibit hall Monday-Wednesday AM Plenary Speaker Monday Lunch in exhibit hall Wednesday Awards Luncheon Thursday/Friday – Short Courses Accompanying persons program – TBD (local section help) TBD – Education event Other Executive or special events TBD The more funding we get, the more we can do!!

12 12 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Daily Themes Overall Theme Future Propulsion: Innovative, Affordable, Sustainable Themes for Days 1-3 Monday –Space & High Speed Systems Tuesday: –Military & Commercial Aircraft Systems Wednesday: –Commercial Aviation & Space –Education & Public Policy Abstract Review Conference admin system will be used for abstract review –Minimum 2-3 reviewers for each abstract

13 13 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Abstract Progress as of Dec. 5 IECEC is close to last year count JPC is under last year count Solicit additional papers in your tracks if you are low!

14 14 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Preliminary Technical Session Summary

15 15 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT JPC Executive Plenary Session Progress Monday AM – NASA Chief Technologist (confirmed) Monday PM – David Thompson – Orbital (to be confirmed) Tuesday AM – Delta Propulsion Center (to be confirmed) Tuesday PM – N/A Wednesday AM – Public Policy (to be announced by Carol Cash) Wednesday Lunch – LM Aeronautics TBD speaker (LM confirmed)

16 16 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT JPC Executive Panel Progress Monday AM – Dual tracks for CCDev and High Speed Propulsion Monday PM - NASA MSFC National Institute for Rocket Propulsion Systems (confirmed) Tuesday AM – Commercial Aircraft Propulsion Tuesday PM – Military Aircraft Propulsion, UAV Propulsion Challenges, High Speed Propulsion Wednesday AM – Public Policy Wednesday PM – STEM presentations from Ga Tech?

17 17 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT 2012 JPC, Atlanta Georgia Atlanta Conference Center at the Hyatt Regency Hyatt Regency Convention Center Layout Local Attractions Twenty JPC meeting rooms plus 5 for IECEC

18 18 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Accommodations Hyatt Regency Atlanta Convention Center Hyatt Regency can handle the entire conference attendance Other Hotels nearby: Atlanta Marriott Marquis The Westin – Peachtree Place The Ritz Carlton Atlanta Best Western – Inn at the Peachtrees Atlanta Marriott Downtown Hampton Inn and Suites - Downtown Days Inn Atlanta Downtown

19 19 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Downtown Atlanta About 15 Minutes from Atlanta Hartsfield International Airport

20 20 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Attractions Entertainment Coca Cola museum Atlanta Botanical Garden Turner Field, MLB Atlanta Braves Georgia Aquarium Atlanta Zoo High Museum of Art Fernbank Museum of Natural History Historical Sites Atlanta Cyclorama – Civil War Kennesaw Mountain National Battefield Atlanta History Center Historic West End Martin Luther King House Centennial Olympic Park Restaurants & Shopping Underground Atlanta Peachtree Center Mall A wide variety of restaurants and nightclubs are available in downtown Atlanta to suit every taste

21 21 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Local Section Activities – Atlanta Section Atlanta section and Region 2 – Thomas Mensah, Chuck Hunsaker Technical Program Help establish & organize panel sessions for Tuesday Work with technical and program committees to organize technical sessions other.... Conference Activities Solicit local participation in STEM panel Local tours – Delta, LM !! Suggestions are Welcomed!!

22 22 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Planning Milestones Jan Feb March April May June July Aug Sept Oct Nov Dec START Sponsor(s)/Location Selection (Contracts Signed) Jan Feb March April May June July Aug Sept Oct Nov Dec Pick General & Technical Chairs & Conference Organizers Begin Writing Call for Papers JPC Final Conference Planning Authors Notified Program in AA Jan Feb March April May June July Aug Sept Oct Nov Dec Call for Papers Completed Call for Papers in AA Receive Abstracts Identify Session Chairs Abstract/ Paper Selection Distribute Call for Papers at JPC Begin Social Event Planning Solicit Keynote & Luncheon Speakers Jan Feb March April May June July Aug Sept Oct Nov Dec Initial Draft Call for Papers JPC

23 23 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT 2012 JPC Planning Milestones – for reference July Month Planning Meeting, Nashville January Month Planning Meeting, Orlando May 2011 Call for Papers, Final July 2011 Call for Papers in Aerospace America 12-Month Planning Meeting, San Diego August 2011 Abstract Submission Opens October 2011Identify Abstract Review Team & Preliminary Session Chair List November 2011Abstracts Due December 2011Abstract Review Complete min 2 reviewers each!! December 2011Special/Panel Sessions Defined/Chairs Selected December 2011Site visit – Preliminary Program Layout January 2012 Final Technical Program - Tech Area Chair Planning Meeting, Orlando February 2012Preliminary Program to Editor Author Notification of Acceptance April 2012Program Layout in Aerospace America June 2012Final Manuscripts Due July th JPC – Atlanta, GA

24 Back-up Copied out of 2008 JPC Presentation

25 25 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Other Possible Sponsors for 2012 Potential Industry Sponsorship Outreach Aerojet ATK BAE Systems Boeing Cobham Dynetics, Inc. GE Aviation General Dynamics Goodrich Corporation Gulfstream Aerospace Hamilton Sundstrand Honeywell Jacobs Technology and/or Aerospace Testing Alliance Lockheed Martin Moog Northrop Grumman Orbital Sciences Corporation Pratt & Whitney Rocketdyn Qualis Corporation Raytheon Company Rockwell Collins Rolls Royce Siemens Sikorsky Aircraft Corp. SpaceX Spincraft United Launch Alliance Wyle Equitable Sponsorship $15K Benefits include – Complimentary conference registration for access to all live technical sessions & scheduled events (e.g., Welcome Reception, Exhibitors Reception, Awards Luncheon and Networking Refreshment Breaks) Complimentary 10x10 booth space or equal valuation applied to a larger configuration (upon request) Full-page (black & white) advertisement to be featured in the Final Program Prominent branding & company recognition in all conference collateral materials and promotional activities (e.g., printed programs, website with hyperlink capability to sponsors site, event signage, screen savers, trade ads, press releases and broadcasts) JPC 2012 Sponsorship Budget Requirement: TBD (e.g., minimum of 6 $15K, less sponsorship benefits listed above) Any additional conference event (not covered by the registration fee) would need to be addressed as a separate sponsorship activity (inclusive of all production costs) and ONLY after the primary Sponsorship Budget Requirement has been met. (e.g., minimum of 3 additional $15K, less sponsorship benefits listed above)

26 26 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Planning Organization The Joint Effort of Societies, Technical Committees and Individuals Sponsor Local Organizing Committee AIAA Staff PEOPLE BUDGET CONFERENCE CHAIRS LOGISTICS AIAA ASME ASEE SAE Authors Conference Organizers Technical Chair Session Chairs Executive Chair(s), General Chair and/or Steering Committee Director Propulsion & Energy Steering Committee

27 27 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities Industry Sponsor(s) Company(ies) or industry group whose name(s) is (are) most associated with the conference and who provides financial support of conference activities Funding provided for social events and souvenir handouts Designates Executive, General and Technical Chairs Establishes conference theme, selects Keynote Speaker & Awards Luncheon Guest Speaker Typical Sponsor(s) costs for above activities (FY95 $): Opening Reception$30-$35K Off-site$30-$50K Registrations$30-$65K Speakers$5 - $10K Total$95K - $160K

28 28 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities (cont.) Executive Chair A ranking official or executive from the Sponsoring Organization Assisted by General Chair to Select Keynote Speaker(s) Conducts introductions of Keynote and Guest Speakers General Chair Selected by the Sponsor(s) to provide oversight for the entire conference, including social activities and technical session planning by the Technical Chair and his associates Works with Executive Chair and P&E Director to establish conference theme and selects Keynote & Guest Speakers

29 29 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities (cont.) Director of Propulsion and Energy Leads the overall JPC organization process Leads the process for selecting future JPC sites Responsible for obtaining industry sponsors Master of Ceremonies for Awards Luncheon Technical Chair Responsible for the technical session planning Works with organizers from participating Societies, Technical Committees and AIAA staff to: –Write call for papers –Coordinate technical sessions at the top level including scheduling and room assignments (can use attendance history for reference) Conducts planning meetings (2 years, 1 year & 6 months before conference)

30 30 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities (cont.) Technical Chair ASME, SAE, ASEE, AIAA/SAE/ASME (ABP & HYTASP), AIAA (EP, LP, NTP, FF, FE, PC, SR, HR, GT, WR), Young Engineers Session Chairs (about 108) ASME(~12), SAE(~3), ASEE(1), ABP(~13), HYTASP(~6), EP(~9), LP(~17), NTP(1), FF(~2), FE(1), PC(~13), SR(~12), HR(~3), ORD(~5), GT(~3), WR(1), Young Engineers(1), miscellaneous special sessions(~5) Conference Technical Area Organizers Paper Authors

31 31 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities (cont.) Conference Organizers Includes representatives from each of the JPC organizations of SAE, ASME, ASEE, joint society groups (e.g. Air Breathing Propulsion) and each of the AIAA Technical Committees Responsible for: 1)Providing inputs to write call for papers 2)Defining the precise number of sessions to be held within their technical area 3)Selects chairpersons to chair sessions 4) Provides a complete listing of selected papers and authors for each session to AIAA for the published JPC Program

32 32 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities (cont.) Session Chairs Responsible for the selection (and rejection) of technical papers for their session. –Also encouraged to solicit papers to ensure a complete and productive session. Provides a complete list of session papers and authors to their conference organizer Responsible for tracking author progress to prevent paper withdrawals and keep conference organizers informed of session status –Routine follow-up with authors is required to assure authors are on track to completing their papers, have received the necessary approval to present their papers and have approval to travel to and attend the conference

33 33 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities (cont.) Authors (for accepted abstracts) Obtain necessary internal and government approvals where applicable Write the paper in prescribed format Transmit paper to AIAA prior to publishing deadline (or carry the prescribed number of copies to the conference) Present the paper at the conference –If applicable, submit paper to the appropriate AIAA Journal

34 34 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities (cont.) AIAA Staff Business development (work with P & E Director and Conference and Technical Chairs to organize overall conference) Assist in site selection process Publication of call for papers AIAA Bulletin (call for papers and program publication) Maintains Web Site Information JPC Conference Program Development Logistics Market Strategist (conference promotion)

35 35 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Responsibilities (cont.) AIAA Staff (cont.) Advanced and on-site registration Hotel/Facility Logistics Planning Committee Logistics Exhibits Professional Development Publications and Service Center Market Analysis (Surveys, new ideas) Establish and collect registration fees

36 36 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Technical Area Organizer Responsibilities Designated representatives responsible for coordination of technical areas for each of the participating JPC organizations (SAE, ASME, ASEE), and corresponding AIAA Technical Committees Responsibilities: Provide inputs for call for papers Coordinate overall session planning for technical area. –Define number of sessions to be held –Identify session chairpersons to review abstracts and chair sessions

37 37 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Technical program organizing committee Society -> AIAASAEASEEASEE ASMEASME Society Technical Comm -> (See names below the table by numbers for each Technical Committee) 1 ABP 2 ECS 3 EP 4 HR 5 LP 6 NFF P 7 P&C 8 SR 9 HYT ASP 10 SSTC 11 GT 12 STP 13 ABP 14 Hy 15 PE 16 PC Basic Overall Subjects Selected for Sessions 1. Airbreathing Propulsion XXXX 2. Energetic Components and Systems X 3. Electric Propulsion XX 4. Hybrid Rockets X 5. Liquid Propulsion XXX 6. Nuclear and Future Flight X 7. Propellants and Combustion XX 8. Solid Rockets X 9. Hypersonics XXXX 10. Combined Cycle Engines XXXXXX 11. Propulsion Education X 12. Ground Test X 13. Vehicle Systems XX 14. Special SessionsAny TC, other members of the JPC organization, or additional group may have a special session

38 38 6 Month Planning Meeting, 6 December JOINT PROPULSION CONFERENCE & EXHIBIT Technical program organizing committee contact list Program Committee Contact List Program Committee Coordinator: –Mr. Anthony Gross, Phone: 650/ Program Committees: HyTASP –Chair: Dr. Glenn Garrard, Phone: 931/ Energy Optimized Aircraft & Equipment Systems –Chair: Dr. Dimitri Mavris, Phone: 404/ Unmanned Systems –Chair: Dr. Michael Francis, Phone: 858/ RLVs –Chair: Dr. Jeffrey Zweber, Phone: 937/ Space Exploration –Chair: Mr. John Menkins, Phone: 703/ Value Driven Design –Chair: Dr. Paul Collopy, Dr. Michael McCoy, Phone: 314/


Download ppt "2012 – 48 th JOINT PROPULSION CONFERENCE & Exhibit (JPC) and IECEC Future Propulsion: Innovative, Affordable, Sustainable Atlanta, Georgia July 30 – August."

Similar presentations


Ads by Google