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Time Management Andrea Danyluk Williams College March 6, 2013.

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Presentation on theme: "Time Management Andrea Danyluk Williams College March 6, 2013."— Presentation transcript:

1 Time Management Andrea Danyluk Williams College March 6, 2013

2 My Story EducationB.A., Vassar College (1984) Ph.D., Columbia University (1986, 1992) Jobs (post PhD)NYNEX Science & Technology ( ) Williams College (1994-present) ServiceCRA-W, LACS, College and Research Community (ICML, AAAI, CS 2013) FamilyMarried to Andrew (1984) Stephan born (1992) Katya born (1994) FunFamily activities, time with friends, outdoors (biking, hiking, skiing), travel

3 Seven places for your time Personal Partnership Family Home Job Friends Community

4 Seven places for your time Personal Partnership Family Home Job Friends Community Teaching Research and Scholarship Service: Department, School, Community Career development Advising and Mentoring

5 Time commitments will differ Different focus at different colleges/universities

6 Time commitments will change Status of career – Grad student – Pre/post tenure – Assistant / Associate / Professor Single/Married/Partnered Ages of children, parents, …

7 Exercise 1 List two goals – One personal – One professional

8 Exercise 2 List two priorities – People, institutions, or things that are important to you – Ways of being that matter to you

9 Know your goals Know your long-term and short-term goals. Prioritize them. Post them where you can see them.

10 Its not enough to know the projects youre working on. 101 ways to make every second count: time management tips and techniques for more success with less stress by Robert W. Bly

11 Get organized To-do lists – Daily – Projects – Long term Set aside time (at the beginning of the day or end of the day) to review your schedule Keep a calendar – Personal and professional in one place

12 Why do hour increments work so well? Precisely because they give you a deadline - one hour – to get things done. Work expands so as to fill time available for its completion. 101 ways to make every second count: time management tips and techniques for more success with less stress by Robert W. Bly

13 Create a schedule Break your day into manageable segments – One-hour increments can be good. Be realistic about timing of tasks – Its depressing to tackle a job and not finish it! – Completing what you set out to do is energizing! Allow time for interruptions and distractions

14 Overcome procrastination Stick to the schedule you set out for yourself Use a timer, if you need to – Know that when it goes off, you need to be done Reward yourself – Knowing theres a treat at the end of a task can be a great motivator

15 Overcome perfectionism Stick to the schedule you set out for yourself Use a timer, if you need to – Know that when it goes off, you need to be done – My flight will arrive in Denver in 30 minutes. Thats when I will need to be done.

16 Design a good workspace A cluttered desk can mean a cluttered head – Develop a filing system that works for you Make the space comfortable – Dont underestimate the importance of a good chair, pen, cup of coffee…

17 Avoid distractions Make a list of your bad habits – Post it! Set aside quiet time – Its ok to close the door from time to time! – Put it on your schedule/to-do list Set aside time for , phone calls – Or, if youre like me and cant resist , find a productive workspace where its hard to read Pick a time to work when others arent there If a stray worry, idea, to-do item pops into your head, write it down and deal with it later.

18 One cannot manage too many affairs: like pumpkins in the water, one pops up while you try to hold down the other. Chinese Proverb

19 Saying yes Saying yes to one thing means saying no to something else. – Or, at least, it means having less time for the things youve already committed to do. Does it fit into your goals? Does it match your priorities? – Dont fall victim to thinking you must take all career opportunities presented. Take some time before you decide. Dont do it out of guilt – Say yes or no to the task, not the person.

20 How to say no Do it as soon as possible. Suggest someone else who might be available and want to do it. If you really want to say yes – Decline but indicate that youd like to be asked again. Indicate when youll be available. – Set parameters. I cant review 10 papers, but I can do 5. I could get it done in 6 weeks rather than 4. Id need such-and-such resources…

21 In the event of an unexpected loss of cabin pressure….

22 Exercise 3 List two things you do for fun

23 You will never find time for anything. If you want time, you must make it. Charles Bruxton

24 Carving out personal time Put it on your to-do list. Schedule a regular activity (or a special one) with a partner or friend Streamline – What? No drapes? Hire help when you can Share responsibilities with friends

25 Life is full Family, friends, work will place demands on our time. – Pressures evolve, but they dont go away – In a moment of no pressure, enjoy! Enjoy the positive – We love our jobs! – Tenure doesnt mean less work, but it does mean less stress! Empower yourself for the rest – Remember there are only 24 hours in a day, and youre human – Live to your priorities

26 References Bly, Robert W. 101 ways to make every second count: time management tips and techniques for more success with less stress. Prochaska-Cue, Kathy. Thirteen Timely Tips for More Effective Personal Time Management.

27 With special thanks to Deborah Knox (2003) Joan Francioni (2005) Jan Cuny (2007) Who put together terrific presentations from which Ive borrowed extensively.


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